Senior Project Coordinator

PCI TRGR Penn Pharmaceutical Services Ltd; Bedford (NH); Hybrid; USD 75,000 - 110,000; Full time

Job summary

PCI Pharma Services is seeking a Senior Project Coordinator to ensure successful planning, execution, and completion of projects across our global network. You will serve as a key liaison between project managers, stakeholders, and cross-functional teams to keep timelines, budgets, and communications on track.

The ideal candidate brings 5+ years of project coordination/management experience, strong organizational and communication skills, and proficiency with PM tools such as MS Project,

Qualifications

• Bachelor’s degree or equivalent in business, PM, or operations.
• 5+ years of project coordination/management experience.
• Experience supporting cross-functional, complex projects.
• Familiarity with MS Office; strong Excel skills.

Responsibilities

• Coordinate multiple projects from initiation to completion.
• Develop and maintain schedules, milestones, action plans, and status reports.
• Monitor progress, identify risks, issues, and dependencies.
• Ensure deliverables meet timelines and quality expectations.
• Facilitate meetings, document decisions, and track actions.
• Support resource planning and workload management for PMs.
• Prepare and distribute updates, dashboards, and executive summaries.
• Maintain project documentation and budgets in alignment with standards.

Skills

Project coordination

Cross-functional collaboration

Time management

Communication

Analytical thinking

Education

Bachelor’s degree in business administration, Project Management, Operations, or related field

PMP or CAPM certification preferred

Tools

Microsoft Project

Smartsheet

Asana

Monday.com

Jira

Job description

Life changing therapies. Global impact. Bridge to thousands of biopharma companies and their patients. We are PCI. Our investment is in People who make an impact, drive progress and create a better tomorrow. Our strategy includes building teams across our global network to pioneer and shape the future of PCI.

Summary of Objective

The Senior Project Coordinator supports the successful planning, execution, and completion of projects across the organization. This role serves as a key liaison between project managers, stakeholders, and cross-functional teams to ensure project timelines, deliverables, budgets, and communications are effectively managed. The Senior Project Coordinator provides advanced coordination support, drives project governance activities, identifies risks, and helps implement process improvements to enhance project outcomes.

Essential Duties and Responsibilities

• Coordinate multiple projects simultaneously from initiation through completion.
• Develop and maintain project schedules, milestones, action plans, and status reports.
• Monitor project progress and proactively identify risks, issues, and dependencies.
• Ensure project deliverables are completed on time and meet quality expectations.
• Facilitate project meetings, document key decisions, and track action items.
• Support project managers in resource planning and workload management.
• Serve as a primary point of contact for project communications.
• Prepare and distribute project updates, dashboards, and executive summaries.
• Collaborate with cross-functional teams to ensure alignment on project objectives.
• Escalate project concerns and risks to leadership as appropriate.
• Maintain project documentation, files, and records in accordance with established standards.
• Track project budgets, expenses, and resource utilization.
• Ensure compliance with organizational project management methodologies and processes.
• Support audit, reporting, and governance requirements.
• Identify opportunities to improve project management tools, workflows, and reporting.
• Recommend and implement best practices to increase efficiency and effectiveness.
• Assist in developing project management templates, procedures, and training materials.
• Mentor and guide junior project coordinators and project team members.

Qualifications

• Bachelor’s degree in business administration, Project Management, Operations, or a related field required.
• Project Management Professional (PMP), CAPM, or equivalent certification preferred.
• 5+ years of project coordination, project management, operations, or related experience.
• Experience supporting complex, cross-functional projects.
• Experience working with project management tools such as Microsoft Project, Smartsheet, Asana, Monday.com, Jira, or similar platforms.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to manage competing priorities in a fast-paced environment.
• Strong analytical and problem-solving abilities.
• Advanced proficiency with Microsoft Office Suite, particularly Excel, PowerPoint, Teams, and SharePoint.
• Ability to build effective relationships with stakeholders at all organizational levels.
• Knowledge of project management methodologies, including Agile, Waterfall, and hybrid approaches.

Equal Employment Opportunity (EEO) Statement

PCI Pharma Services is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status. At PCI, Equity and Inclusion are at the core of our company’s purpose: Together, delivering life-changing therapies. We are committed to cultivating an inclusive workplace by holding ourselves accountable to the highest standards of understanding, fairness, respect, and equal opportunity – at every level. We envision a PCI community where everyone can belong and grow, and we strive to bring this vision to reality by continuously and intentionally assessing our people practices, policies and programs, marketing approach, and workplace culture.

Why work for PCI Pharma Services?

At PCI, we have an uncompromising focus on providing quality and operational excellence and providing the industry leading customer experience. Our people make all of this happen, so providing an industry leading experience for our people is equally as important. By creating an authentic culture of purposeful work, we aspire to be an interesting and fulfilling place for talented individuals to grow careers. We live a philosophy of intentional learning combined with real-life experience supported by a fair and competitive rewards program. We are individuals, teams and a company that believes in our purpose and our approach is simple, the people who work at PCI fuel our business; we don’t say no, we figure out how.