Senior Project Coordinator

Caterpillar Inc.; Mossville (IL); On-site; USD 98,000 - 146,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k) plan

Wellness programs

Life insurance

Tuition reimbursement

Job summary

Caterpillar Inc. is seeking a Senior Project Coordinator to lead strategic project planning, governance, and financial oversight for a large portfolio of engineering and technology initiatives.

This role ensures alignment of business objectives with execution, driving predictable delivery and efficient resource use across multiple programs. Responsibilities include coordinating MSP-based schedules, generating portfolio status metrics, and supporting governance reviews while coordinating with US

Qualifications

• Experience managing large portfolios ($10M+).
• PMP certification preferred.
• Expert-level Microsoft Project experience (Enterprise/Professional).
• Experience with JET and PAC2 budgeting systems.
• Power BI dashboards and reporting experience.
• Engineering or product development environment experience.
• Experience with OBEYA, dashboard development and leadership reviews.
• Background in Agile, Scrum, or structured project delivery.
• Knowledge of strategy development, budgeting, and systems support.

Responsibilities

• Coordinate portfolio planning and governance across 100+ projects.
• Manage monthly Budget, Forecast, Actual reporting and financial oversight (~$14M).
• Handle resource planning and workload balancing across US/UK teams.
• Maintain deliverables dashboards and monthly status reports for NTI/Portfolio.
• Oversee project schedules in MSP and coordinate updates with leads.
• Prepare recurring operational reports for portfolio reviews and management meetings.

Skills

Project management

Budget forecasting

Stakeholder communication

Data analysis

Education

PMP certification

Bachelor's degree

Tools

Microsoft Project

Power BI

JET budgeting system

PAC2 budgeting

Job description

Job Description

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

Career Area

Strategy

Job Summary

The Senior Project Coordinator is responsible for strategic project planning, supporting portfolio governance, resource management, financial oversight, and executive reporting across a complex portfolio of engineering and technology initiatives. This role drives alignment between business objectives and project execution, ensuring effective governance, predictable delivery, financial accountability, and resource optimization across multiple programs and business units.

What You Will Do

Portfolio Planning & Governance

• Prepare for and support Engine Research & NTI Portfolio Obeya meetings - Financials & Deliverables
• Conduct control meetings with project leads across 100+ projects.
• Update and maintains Microsoft Project (MSP) plans for 100+ projects
• Maintain and cycles the Path-To-Power/Engines STLF R&D portfolio consisting of 80+ projects.

Financial Management

• Produce monthly BFA (Budget, Forecast, Actual) analysis and reporting for approximately $14M in portfolio spending.
• Execute JET/RBM management activities across numerous charge numbers.
• Update project budgets, forecasts, and labor allocations.
• Revise charge number details, budget allocations, and PCI splits.

Resource Management

• Manage Division 724 resource allocation using Power BI dashboards.
• Support resource planning and workload balancing for both U.S. and U.K. teams.
• Update project resource loading and staffing forecasts.

Deliverables & Reporting

• Maintain the Path-To-Power/Engines STLF Deliverables Dashboard.
• Prepare monthly NTI deliverable status reports.
• Track project milestones and TRL deliverables.
• Support governance reviews by generating portfolio status metrics and reports.

Project Administration

• Maintain project schedules and planning data in MSP.
• Coordinate project updates with project leads.
• Process labor charging changes and project charge number administration.
• Support portfolio reporting, dashboard updates, and project record maintenance.

Operational Coordination

• Coordinate test cell planning and schedule reviews.
• Maintain resource and project planning data used by leadership for decision making.
• Generate recurring operational reports for portfolio reviews and management meetings.

What You Will Have

Process Management: Knowledge of business process improvement tools and techniques; ability to understand, monitor, update, control, or enhance existing business or work processes.

Collaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.

Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.

Project Management: Knowledge of effective project management strategies and tactics; ability to plan, organize, monitor, and control projects, ensuring efficient utilization of technical and administrative resources to achieve project objectives.

Data Gathering and Reporting: Knowledge of tools, techniques and processes for gathering and reporting data; ability to practice them in a particular department or division of a company.

Top Candidates Will Also Have

• Demonstrated ability to manage large portfolios (>$10M) of concurrent projects, deliverables, schedules, resources, and financial commitments.
• Project Management Professional (PMP) certification
• Expert level capability with Microsoft Project (Enterprise/Professional)
• Experience with JET (and PAC2) budget forecasting system
• Experience with Power BI dashboards and reporting tools
• Experience working in engineering and product development environments
• Experience with OBEYA, visual management, control meetings, dashboard development, and leadership review processes.
• Background in Agile, Scrum, or structured project delivery methodologies.
• Background in business processes like strategy development, budgeting, and systems support.

Caterpillar Inc.

Caterpillar Inc. is the world’s leading manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines and diesel-electric locomotives. For nearly 100 years, we’ve been helping customers build a better, more sustainable world and are committed and contributing to a reduced-carbon future. Our innovative products and services, backed by our global dealer network, provide exceptional value that helps customers succeed.

Summary Pay Range

$97,530.00 - $146,290.00

Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar.

Benefits

• Medical, dental, and vision benefits*
• Paid time off plan (Vacation, Holidays, Volunteer, etc.)*
• 401(k) savings plans*
• Health Savings Account (HSA)*
• Flexible Spending Accounts (FSAs)*
• Health Lifestyle Programs*
• Employee Assistance Program*
• Voluntary Benefits and Employee Discounts*
• Career Development*
• Incentive bonus*
• Disability benefits
• Life Insurance
• Parental leave
• Adoption benefits
• Tuition Reimbursement
• These benefits also apply to part-time employees

This position requires working onsite five days a week.

Visa Sponsorship is not available for this position.

Posting Dates

September 1, 2026 - September 10, 2026

Any offer of employment is conditioned upon the successful completion of a drug screen.

Caterpillar is an Equal Opportunity Employer, Including Veterans and Individuals with Disabilities. Qualified applicants of any age are encouraged to apply.