SENIOR PROJECT COORDINATOR

Caterpillar Inc; Ina (IL); On-site; USD 98,000 - 146,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

401(k) plan

Tuition Reimbursement

Paid time off

Incentive bonus

Job summary

Caterpillar Inc. is seeking a Senior Project Coordinator in Mossville, IL to drive strategic portfolio planning across engineering and technology initiatives. You will support governance, optimize resources, and oversee financials for a multi-project program.

The role emphasizes MSP planning, Power BI reporting, and collaboration across US/UK teams, with clear accountability for delivering on program milestones and budget alignment.

Qualifications

• Experience in portfolio governance and strategic planning.
• Ability to manage large project portfolios.
• Strong financial oversight and reporting skills.
• Proficient in MSP and BI tools.

Responsibilities

• Plan and govern 100-project portfolio across multiple business units.
• Maintain MSP plans and deliverables dashboards.
• Lead monthly financial analysis and reporting.
• Coordinate resource allocation and governance reviews.
• Prepare portfolio status metrics and reports.

Skills

Process Management

Collaboration

Effective Communications

Project Management

Data Reporting

Education

PMP certification

Tools

Microsoft Project

Power BI

Job description

Career Area:

Strategy

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you’re joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don’t just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

About Advanced Power Technologies:

Advanced Power Technologies (APT) defines and delivers Caterpillar’s next generation of power system technologies. The organization leads product strategy, long term technology roadmaps, and lifecycle leadership for advanced power, electrification, electronic controls, software, and energy solutions across the entire range of Power and Energy applications.

APT integrates hardware, software, and digital services to deliver scalable, reliable, and futureready power solutions. Partnering closely with product groups, engineering, and global delivery teams, APT balances nearterm business execution with longterm technology leadership-enabling best in class electronics quality, fast response to market changes, differentiated customer value through vertical integration, improved uptime, and sustainable power systems across Caterpillar’s Power and Energy product portfolio.

Job Summary:

The Senior Project Coordinator is responsible for strategic project planning, supporting portfolio governance, resource management, financial oversight, and executive reporting across a complex portfolio of engineering and technology initiatives. This role drives alignment between business objectives and project execution, ensuring effective governance, predictable delivery, financial accountability, and resource optimization across multiple programs and business units.

What You Will Do:

Portfolio Planning & Governance

• Prepare for and support Engine Research & NTI Portfolio Obeya meetings – Financials & Deliverables
• Conduct control meetings with project leads across 100 projects.
• Update and maintain Microsoft Project (MSP) plans for 100 projects.
• Maintain and cycle the Path-To-Power/Engines STLF R&D portfolio consisting of 80 projects.

Financial Management

• Produce monthly BFA (Budget, Forecast, Actual) analysis and reporting for approximately $14M in portfolio spending.
• Execute JET/RBM management activities across numerous charge numbers.
• Update project budgets, forecasts, and labor allocations.
• Revise charge number details, budget allocations, and PCI splits.

Resource Management

• Manage Division 724 resource allocation using Power BI dashboards.
• Support resource planning and workload balancing for both U.S. and U.K. teams.
• Update project resource loading and staffing forecasts.

Deliverables & Reporting

• Maintain the Path-To-Power/Engines STLF Deliverables Dashboard.
• Prepare monthly NTI deliverable status reports.
• Track project milestones and TRL deliverables.
• Support governance reviews by generating portfolio status metrics and reports.

Project Administration

• Maintain project schedules and planning data in MSP.
• Coordinate project updates with project leads.
• Process labor charging changes and project charge number administration.
• Support portfolio reporting, dashboard updates, and project record maintenance.

Operational Coordination

• Coordinate test cell planning and schedule reviews.
• Maintain resource and project planning data used by leadership for decision-making.
• Generate recurring operational reports for portfolio reviews and management meetings.

What You Will Have:

• Process Management: Knowledge of business process improvement tools and techniques; ability to understand, monitor, update, control, or enhance existing business or work processes.
• Collaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.
• Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
• Project Management: Knowledge of effective project management strategies and tactics; ability to plan, organize, monitor, and control projects, ensuring efficient utilization of technical and administrative resources to achieve project objectives.
• Data Gathering and Reporting: Knowledge of tools, techniques and processes for gathering and reporting data; ability to practice them in a particular department or division of a company.

Top Candidates Will Also Have:

• Demonstrated ability to manage large portfolios (>$10M) of concurrent projects, deliverables, schedules, resources, and financial commitments.
• Project Management Professional (PMP) certification.
• Expert level capability with Microsoft Project (Enterprise/Professional).
• Experience with JET (and PAC2) budget forecasting system.
• Experience with Power BI dashboards and reporting tools.
• Experience working in engineering and product development environments.
• Experience with OBEYA, visual management, control meetings, dashboard development, and leadership review processes.
• Background in Agile, Scrum, or structured project delivery methodologies.
• Background in business processes like strategy development, budgeting, and systems support.

Caterpillar Inc. is the world’s leading manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines and diesel-electric locomotives. For nearly 100 years, we’ve been helping customers build a better, more sustainable world and are committed and contributing to a reduced-carbon future. Our innovative products and services, backed by our global dealer network, provide exceptional value that helps customers succeed. #LI

Summary Pay Range:

$97,530.00 – $146,290.00

Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar.

Benefits:

Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits.

• Medical, dental, and vision benefits*
• Paid time off plan (Vacation, Holidays, Volunteer, etc.)*
• 401(k) savings plans*
• Health Savings Account (HSA)*
• Flexible Spending Accounts (FSAs)*
• Health Lifestyle Programs*
• Employee Assistance Program*
• Voluntary Benefits and Employee Discounts*
• Career Development*
• Incentive bonus*
• Disability benefits
• Life Insurance
• Parental leave
• Adoption benefits
• Tuition Reimbursement

*These benefits also apply to part-time employees

This position requires working onsite five days a week.

Visa Sponsorship is not available for this position.

Posting Dates:

September 1, 2026 – September 10, 2026

Any offer of employment is conditioned upon the successful completion of a drug screen.

Caterpillar is an Equal Opportunity Employer, Including Veterans and Individuals with Disabilities. Qualified applicants of any age are encouraged to apply.

Locations:

MOSSVILLE, ILLINOIS, UNITED STATES OF AMERICA