Senior Project Coordinator

Caterpillar Brazil; Northern (KY); Hybrid; USD 98,000 - 146,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

401(k) savings plans

Health Savings Account (HSA)

Flexible Spending Accounts (FSAs)

Career Development

Incentive bonus

Job summary

Caterpillar Inc. is seeking a Senior Project Coordinator to drive strategic planning, governance, and resource management across a multi-program portfolio. You will manage budgets, schedules, and dashboards, and ensure alignment with business objectives.

Responsibilities include updating MSP plans, producing monthly financial analyses, and coordinating U.S. and U.K. staffing and deliverables. A PMP and strong experience with Power BI and MSP are preferred in a fast-paced engineering environment.

Qualifications

• Ability to drive improvements in business processes and governance.
• Experience coordinating large portfolios and governance reviews.
• Strong communication and collaboration across multiple teams.

Responsibilities

• Lead portfolio planning and governance for 100+ projects.
• Maintain MSP plans and track budgets, forecasts, and labor allocations.
• Produce monthly portfolio reports and NTI deliverables.
• Coordinate resource planning for US and UK teams.
• Develop and maintain Path-To-Power/Engines STLF dashboards.

Skills

Process Management

Collaborating

Effective Communications

Project Management

Data Gathering and Reporting

Education

PMP certification

Tools

Microsoft Project

Power BI

JET budget forecasting system

PAC2

Job description

Career Area: Strategy Job Description: Your Work Shapes the World at Caterpillar Inc. When you join Caterpillar, you\'re joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don\'t just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

About Advanced Power Technologies

Advanced Power Technologies (APT) defines and delivers Caterpillar’s next generation of power system technologies. The organization leads product strategy, long term technology roadmaps, and lifecycle leadership for advanced power, electrification, electronic controls, software, and energy solutions across the entire range of Power and Energy applications. APT integrates hardware, software, and digital services to deliver scalable, reliable, and future-ready power solutions. Partnering closely with product groups, engineering, and global delivery teams, APT balances near-term business execution with long-term technology leadership—enabling best in class electronics quality, fast response to market changes, differentiated customer value through vertical integration, improved uptime, and sustainable power systems across Caterpillar’s Power and Energy product portfolio.

Job Summary

The Senior Project Coordinator is responsible for strategic project planning, supporting portfolio governance, resource management, financial oversight, and executive reporting across a complex portfolio of engineering and technology initiatives. This role drives alignment between business objectives and project execution, ensuring effective governance, predictable delivery, financial accountability, and resource optimization across multiple programs and business units.

What You Will Do

• Portfolio Planning & Governance
• Prepare for and support Engine Research & NTI Portfolio Obeya meetings - Financials & Deliverables
• Conduct control meetings with project leads across 100+ projects.
• Update and maintains Microsoft Project (MSP) plans for 100+ projects.
• Maintain and cycles the Path-To-Power/Engines STLF R&D portfolio consisting of 80+ projects.
• Financial Management Produce monthly BFA (Budget, Forecast, Actual) analysis and reporting for approximately $14M in portfolio spending.
• Execute JET/RBM management activities across numerous charge numbers.
• Update project budgets, forecasts, and labor allocations.
• Revise charge number details, budget allocations, and PCI splits.
• Resource Management Manage Division 724 resource allocation using Power BI dashboards.
• Support resource planning and workload balancing for both U.S. and U.K. teams.
• Update project resource loading and staffing forecasts.
• Deliverables & Reporting Maintain the Path-To-Power/Engines STLF Deliverables Dashboard.
• Prepare monthly NTI deliverable status reports.
• Track project milestones and TRL deliverables.
• Support governance reviews by generating portfolio status metrics and reports.
• Project Administration Maintain project schedules and planning data in MSP.
• Coordinate project updates with project leads.
• Process labor charging changes and project charge number administration.
• Support portfolio reporting, dashboard updates, and project record maintenance.
• Operational Coordination Coordinate test cell planning and schedule reviews.
• Maintain resource and project planning data used by leadership for decision making.
• Generate recurring operational reports for portfolio reviews and management meetings.

What You Will Have

• Process Management: Knowledge of business process improvement tools and techniques; ability to understand, monitor update, control, or enhance existing business or work processes.
• Collaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.
• Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
• Project Management: Knowledge of effective project management strategies and tactics; ability to plan, organize, monitor, and control projects, ensuring efficient utilization of technical and administrative resources to achieve project objectives.
• Data Gathering and Reporting: Knowledge of tools, techniques and processes for gathering and reporting data; ability to practice them in a particular department or division of a company.

Top Candidates Will Also Have

• Demonstrated ability to manage large portfolios (>$10M) of concurrent projects, deliverables, schedules, resources, and financial commitments.
• Project Management Professional (PMP) certification
• Expert level capability with Microsoft Project (Enterprise/Professional)
• Experience with JET (and PAC2) budget forecasting system
• Experience with Power BI dashboards and reporting tools
• Experience working in engineering and product development environments
• Experience with OBEYA, visual management, control meetings, dashboard development, and leadership review processes.
• Background in Agile, Scrum, or structured project delivery methodologies.
• Background in business processes like strategy development, budgeting, and systems support.

Benefits

Benefits: Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits.

• Medical, dental, and vision benefits* Paid time off plan (Vacation, Holidays, Volunteer, etc.)*
• 401(k) savings plans*
• Health Savings Account (HSA)*
• Flexible Spending Accounts (FSAs)*
• Health Lifestyle Programs*
• Employee Assistance Program*
• Voluntary Benefits and Employee Discounts*
• Career Development*
• Incentive bonus*
• Disability benefits Life Insurance Parental leave Adoption benefits Tuition Reimbursement*
• These benefits also apply to part-time employees

#LI Summary Pay Range: $97,530.00 - $146,290.00 Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar.

This position requires working onsite five days a week.

Visa Sponsorship is not available for this position.

Posting Dates: September 1, 2026 - September 10, 2026

Any offer of employment is conditioned upon the successful completion of a drug screen. Caterpillar is an Equal Opportunity Employer, Including Veterans and Individuals with Disabilities. Qualified applicants of any age are encouraged to apply. Caterpillar is an Equal Opportunity Employer, including Veterans and Individuals with Disabilities. Qualified applicants of any age are encouraged to apply.

Company Culture and Values

We hire smart, friendly people and it shows in our culture. We hold ourselves to high standards and make sure our values of integrity, excellence, teamwork, commitment and sustainability come to life in the way we work. We make sure our employees feel continuously challenged while also supported. We provide professional growth opportunities, including leadership programs. We celebrate the diversity of our team, while also working together as one Caterpillar. Our culture, like everything at our company, is made possible by each employee\'s contribution. Person by person, we create the environment we work in, and we are proud of the Caterpillar we\'ve built.