Senior Project Analyst - Project Execution - Contract

Confidential; Houston (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Confidential in Houston is seeking a Project Accounting Administrator to support the project finance function, including cost control, budgeting, month-end close, and reporting.

The role coordinates travel, visas, HR admin tasks, vendor payments, and ensures internal controls and regulatory compliance across shipyard projects.

Responsibilities

• Provide administration support for project accounting, cost control, cost tracking, project team administration, project filing, document and communication, immigration, visas, taxes, local compliance.
• Prepare and post month-end JEs and review shipyard BudVars with Project Team – Manager Project Accounting.
• Gather all cost information to enable the Project Manager to monitor and control the budget and report updates for cost tracking, month-end close and forecast/budget.
• Maintain Project Internal Control compliance and ensure internal controls exist and are implemented across Shipyards/Projects.
• Coordinate travel, visas and HR administrative tasks; assist in vendor payments and ensure timely processing of invoices.

Job description

• Provide the administration support of a project in regard to accounting, cost control, cost tracking, project team administration, project filing, document and communication, immigration, visas, taxes, local compliance etc., control in accordance with Company corporate standards and procedure.
• At Month end prepare and post JEs as required, review shipyard BudVars with Project Team – Manager Project Accounting.
• Acts as the focal point in the core Project team to gather all cost information associated to the project to allow the Project Manager to monitor and control the Budget and report updates utilizing Company standard systems. Updated financial information to be provided to Manger Accounting Projects as required for cost tracking, month-end close and the Forecast/Budget process.
• Project Internal Control compliance - Ensure a system of internal controls exists and is implemented during the Shipyards/Projects in accordance to company management systems.
• Ensure financial regulatory requirements are adhered to by coordinating effort (incl. Stat books as required).
• Monitor vendor contract obligations (performance/payment milestones).
• Ensure Project Team LC&E compliance (including 3rd parties such as Agents).
• Bi-Weekly OOS Project Reporting - Financial Section.
• Review and Preparation of any HR administrative tasks (office supplies, visa etc.).
• Assist Manager Project Accounting in the close-out of the Project and hand over to Operations which will include following up with the shipyard and vendors to ensure timely processing of their invoices.
• Coordinate project travel and schedule. Work with Travel to book upon review for financial responsibility. Liaise with corporate travel to arrange discount for car rentals and hotels. Host Local site vendor meetings (accommodation, transportation, etc.)