Project Cost Controller/Scheduler

GC-Squared Resources, LLC; Houston (TX); On-site; USD 90,000 - 130,000; Full time

Job summary

GC-Squared Resources, LLC is seeking a Project Scheduler/Cost Controller to support offshore and marine projects. The role coordinates between Project Management, Finance, Operations, Engineering, Procurement, Logistics, QHSE, and other project support functions to ensure schedules, costs, resources, and progress are accurately tracked.

You will develop and maintain project schedules and cost-control tools, analyze performance, identify risks, and provide timely reporting to support effective

Qualifications

• Bachelor’s degree in Business Administration, Finance, Accounting, PM, or related field.
• 3–5 years of experience in project scheduling, cost control, or project services, offshore/marine preferred.
• Experience with Primavera P6 or MS Project and Excel.
• Ability to read schedules, contracts, and cost data; strong communication.

Responsibilities

• Develop and maintain detailed project schedules using approved scheduling software.
• Create baseline, progress, look-ahead, and recovery schedules as required.
• Assist with budgets, cost trackers, revenue projections, and cost forecasts.
• Monitor milestones, critical path, cost performance, and expenditures.
• Prepare schedule, cost, progress reports, dashboards, and forecasts.
• Coordinate interfaces between engineering, procurement, fabrication, and logistics.

Skills

Project scheduling

Cost control

Forecasting

Progress reporting

Excel

Cross-functional coordination

Education

Bachelor's degree in Business Administration/Finance/PM

Tools

Primavera P6

Microsoft Project

Microsoft Excel

Job description

The Project Scheduler/Cost Controller is responsible for supporting the planning, scheduling, cost control, progress measurement, forecasting, and financial reporting of offshore and marine-related projects.

This position serves as a key liaison between Project Management, Finance/Accounting, Operations, Engineering, Procurement, Logistics, QHSE, and other project support functions to ensure project schedules, costs, resources, and progress are accurately tracked and reported.

The Project Scheduler/Cost Controller develops and maintains project schedules and cost-control tools, analyzes schedule and cost performance, identifies potential risks and variances, and provides timely reporting to support effective project execution and financial management.

PROJECT CONTROLLER RESPONSIBILITIES

• Develop, maintain, and update detailed project schedules using approved scheduling software.
• Develop baseline schedules, progress updates, look-ahead schedules, forecasts, and recovery schedules as required.
• Assist Project Managers with the development and maintenance of project budgets, cost trackers, revenue projections, cost forecasts, and other project-control tools.
• Monitor project milestones, critical path activities, cost performance, commitments, expenditures, and overall project progress.
• Collect and analyze schedule, cost, and progress data on a weekly and monthly basis.
• Track actual project progress and update schedules based on input from Project Management, Engineering, Procurement, Fabrication, Logistics, Marine Operations, and offshore personnel.
• Analyze schedule and cost variances, delays, productivity trends, and potential impacts to project completion and financial performance.
• Prepare project schedule reports, cost reports, progress reports, dashboards, forecasts, and other internal and client reporting.
• Assist with resource loading, manpower planning, workload forecasting, and allocation of project resources.
• Coordinate schedule interfaces between engineering, procurement, fabrication, logistics, vessel activities, offshore operations, and material and equipment deliveries.
• Review daily time tickets, daily progress reports, and supporting project documentation for accuracy and incorporation into project cost and progress reporting.
• Support the preparation and generation of client invoices and upload invoices through client portals as required.
• Monitor and report project accounts receivable status.
• Review third-party project invoices and support the tracking of project-related vendor costs and commitments.
• Assist Project Managers with requisitions and other documentation required for third-party project vendors.
• Coordinate with Projects, QHSE/Training, Finance/Accounting, Legal, and other departments in the setup and administration of project vendors, including prequalification and MSA requirements.
• Coordinate with Project Services, Logistics, and Marine Operations regarding the shipping, receiving, storage, and movement of project materials and equipment.
• Coordinate with Finance/Accounting regarding project revenue and cost accruals using approved project cost-control tools.
• Collaborate with clients and client project controls personnel to align schedule, cost, progress measurement, invoicing, and reporting requirements.
• Assist in developing and maintaining project progress measurement systems and the collection of weekly progress information from the Project Management Team.
• Ensure project activities, deliverables, and required resources are appropriately identified and incorporated into project schedules and forecasts.
• Review project scope changes and change order requests for potential cost, schedule, resource, and completion impacts.
• Support change management, delay analysis, schedule impact assessments, and cost impact evaluations.
• Identify project schedule and cost risks and support the development of corrective actions and mitigation strategies.
• Monitor and control project cost commitments and expenditures throughout all phases of the project.
• Participate in project meetings, planning sessions, internal reviews, and client progress meetings as required.
• Ensure project schedules, cost-control processes, and reporting comply with contractual requirements, company procedures, and client expectations.
• Maintain accurate project controls records, schedules, cost data, forecasts, reports, and supporting documentation.
• Support project closeout activities, including final cost and schedule reporting and lessons learned.
• Perform other related tasks as required.

EDUCATION & SKILLS

• Bachelor’s degree in Business Administration, Finance, Accounting, Project Management, Construction Management, Engineering, or a related field preferred.
• Minimum of 3–5 years of experience in project scheduling, cost control, project controls, or project services within offshore, marine, subsea, oil and gas, construction, fabrication, or similar industries.
• Experience supporting the technical and operational aspects of offshore construction, subsea, and/or marine projects preferred.
• Experience developing and maintaining project schedules, budgets, cost forecasts, and progress measurement systems.
• Proficiency with scheduling software such as Primavera P6 and/or Microsoft Project.
• Strong understanding of project planning, critical path methodology, cost control, forecasting, change management, and project reporting.
• Proficiency in Microsoft Office applications, particularly Excel.
• Ability to analyze schedule and cost data and clearly communicate variances, trends, risks, and potential impacts.
• Ability to read and interpret project schedules, drawings, contractual requirements, and other project documentation.
• Strong analytical, organizational, communication, and problem-solving skills.
• Ability to coordinate effectively across multiple disciplines and departments.
• Ability to manage multiple priorities and adapt within a fast-paced, growing project environment.

TECHNICAL REQUIREMENTS

• Proficient with Microsoft Office, including Word, Excel, and PowerPoint.
• Ability to work on Mac computers; training is available if needed.
• Understanding of document control and file-sharing procedures, Dropbox, and other online tools.

PHYSICAL REQUIREMENTS

• Ability to sit at a desk for prolonged periods while working on a computer.
• Ability to lift up to 15 pounds at times.
• Ability to communicate effectively via phone, email, and in person.
• Must possess and maintain the physical ability to safely perform the duties of the position.

AUTHORITIES

• Authority to initiate corrective and preventive actions and report non-conformities.
• Authority to initiate the Management of Change (MOC) process.

OFFICE HOURS & TRAVEL REQUIREMENTS

• Occasional travel within the Houston and Port Arthur area.
• Must adhere to established company workdays and office hours policies.