Senior Project Administrator

Fashion Institute of Design & Merchandising; Arlington (VA); On-site; USD 70,000 - 100,000; Full time

Job summary

HDR is seeking a Senior Project Administrator to support Construction Administration tasks alongside Project Architects, tracking RFIs, submittals, and contractor communications while adhering to HDR's QA standards.

You will create and maintain files, coordinate meetings, and assist with client interactions across multiple projects, contributing to an inclusive, employee-owned culture.

Qualifications

• Minimum 8 years related experience in Architecture/Engineering/Construction
• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook
• Active participation in employee-owned culture is a must

Responsibilities

• Work with multiple Project Architects to organize, process, and follow up on Construction Administration tasks via Newforma software
• Track Construction Administration processes, subconsultant RFIs and Submittal responses and manage timely return of all communications
• Apply quality assurance guidelines and monitor for QA independently
• Coordinate with Architecture Project Managers and project teams as needed
• Create and maintain paper and electronic files
• Assist with and coordinate meetings and presentations
• Maintain professionalism with clients (internal and external) and oversee staff as needed
• Exercise good judgment and resolve issues relating to administrative project functions
• Answer questions regarding company policies and guidelines
• Perform other duties as needed

Skills

Architecture/Engineering/Construction

Organization

Communication

Tools

Newforma

eBuilder

Procore

Microsoft Word

Excel

PowerPoint

Outlook

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story: ' https://www.hdrinc.com/our-story'

We believe architecture is more than designing buildings, it’s about providing solutions to societal challenges and creating stronger, more vibrant communities. As part of our Architecture practice at HDR, you’ll contribute to the design and delivery of spaces and experiences that advance community well-being around the world. From healing environments and learning spaces to research labs and civic landmarks and infrastructure, your work will directly influence how individuals experience the world around them. We bring together architects, planners, designers, and technical experts to solve complex design challenges with creativity, curiosity, and collaboration. From championing design excellence with an emphasis on resilience and sustainability to pioneering innovative building technologies, your contributions will leave a lasting impact on the built environment. This isn’t just a job, it’s a chance to drive meaningful change and help define the future of our communities.

In the role of Senior Project Administrator, we’ll count on you to:

• Work with multiple Project Architects to organize, process, and follow up on Construction Administration tasks via Newforma software.
• Help track Construction Administration processes, subconsultant RFI and Submittal responses, and help administer timely return of all correspondences to the Contractor/Owner.
• Apply company quality assurance guidelines and procedures and independently monitor for quality assurance
• Work with multiple Architecture Project Managers and project teams as needed.
• Create and maintain paper and electronic files.
• Assist with and help coordinate meetings and presentations.
• Exhibit professionalism with clients (internal and external).
• Oversee activities of other administrative project support staff as needed
• Exercise good judgment and discretion, and independently resolve problems and issues relating to administrative project functions
• Answer questions regarding company policies, procedures and guidelines
• Perform other duties as needed.

Preferred Qualifications

• Experience working within the Architecture/Engineering/Construction industry
• Proficiency in Newforma, eBuilder, and Procore
• Local candidates preferred
• Due to client contract requirements US Citizenship required.

Required Qualifications

• A minimum of 8 years related experience
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Schedule

Full-time

Employee Status

Regular

BusinessClass : Marketing and Admin

Job Posting

Sep 30, 2026

At HDR, we are committed to the principles of employment equity.

We are an Affir…
We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.

Ready to learn more? Let's work together to make great thingspossible.

We design solutions to the world's greatest challenges. We'realways looking for great talent to join our global teams.