Senior Project Admin & Coordination Lead

WSP Global Inc.; Portland (ME); On-site; USD 70,000 - 77,000; Full time

Benefits offered by this job

Health benefits

Retirement savings

Paid time off

Paid parental leave

Job summary

WSP Global Inc. in Portland, Maine seeks a Senior Administrative Project Coordinator to support our Earth & Environment Team.

This role collaborates with scientists and engineers to manage project setup, budgeting, documentation, and client invoicing, while maintaining compliance with corporate standards. The successful candidate will have strong organizational and communication skills, a professional demeanor, and the ability to manage multiple deadlines in a dynamic, global firm with a local

Qualifications

• High School diploma or equivalent; college degree preferred.
• Excellent organizational, written and verbal communication skills.
• Ability to work independently and in teams across multiple projects.
• Proven time-management and reliability under deadlines.
• Valid driver’s license required.

Responsibilities

• Support Project Managers and internal stakeholders in planning and executing projects.
• Coordinate project setup and closing per WSP's procedures.
• Set up and maintain budget and expenditure tracking under PM guidance.
• Interface with accounting on client invoicing and monthly billing.
• Maintain contracts and documentation for sub-consultants and vendors.
• Track quality management process compliance.
• Coordinate and document project team communications.
• Document delivery, updates, filing, and other control systems.
• Provide non-technical document review for accuracy and formatting.
• Prepare Excel spreadsheets and assist with report production.
• Prepare documents and items for FedEx pickup.

Skills

Excellent organizational skills

Written and verbal communication

Interpersonal skills

Time management

Team collaboration

Professionalism

Driver’s license

Education

High School diploma or equivalent

Associate or Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Adobe software

Job description

WSP Global Inc. in Portland, Maine seeks a Senior Administrative Project Coordinator to support our Earth & Environment Team.

This role collaborates with scientists and engineers to manage project setup, budgeting, documentation, and client invoicing, while maintaining compliance with corporate standards. The successful candidate will have strong organizational and communication skills, a professional demeanor, and the ability to manage multiple deadlines in a dynamic, global firm with a local