Senior Project Accountant (1009)

Admiral Heating and Ventilating; Chicago (IL); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

401k Matching

Health Insurance (75% covered)

Dental and Vision Plans (75%)

Paid Holidays

Generous PTO

Job summary

Admiral Heating and Ventilating in Chicago seeks a Sr. Project Accountant to manage transactions on projects, ensuring revenue and expenses are properly recorded and billings are issued to customers.

The role collaborates with Project Managers to monitor progress, investigate variances, and collect payments. The ideal candidate has 5+ years in progressive accounting, at least 2 years in customer service, and construction/HVAC domain experience.

Qualifications

• Bachelor's degree in project management, construction management, engineering, finance or business preferred.
• Minimum 5 years of progressive accounting experience, plus 2 years in customer service.
• Previous work experience in the construction or HVAC industry required.

Responsibilities

• Enter project details in the accounting system and manage project billings.
• Coordinate with Project Managers to generate SOVs and insurance documentation.
• A/R contract & T&M monthly billing; enter invoice data to accounting system.
• A/R collections and lien waivers; support year-end auditing.
• Analyze project revenue and expenses against source documents.
• Assist Project Managers with project questions as needed.

Skills

Analytical thinking

Communication skills

Time management

Detail oriented

MS Office

Accounting systems

Education

Bachelor's degree in project management? construction management? engineering? finance or business

Tools

Accounting software

Job description

NOTE: Only candidates who have construction accounting experience (G702/G703 billings), service time and material/quoted job billings, and/or certified payroll experience will be considered. If applicable, please reflect this experience in your resume. Bonus if you are a notary.

Company Overview

Admiral Heating has been a trusted leader in commercial and industrial HVAC solutions in the Chicagoland area for over 70 years. Specializing in union construction projects and service work, we partner with contractors, developers, and building owners to deliver custom engineered heating, ventilation, and air conditioning solutions. Our reputation is built on quality workmanship, deep industry relationships, and a commitment to long-term customer success.

Admiral Heating operates on the EOS (Entrepreneur Operating System). We exemplify our Core Values: Safety and Quality First, Intensely Diligent, Own it!, Innovative Approach, Humbly Proud (of our reputation), and Exceed Expectations, and require adherence of every employee.

Position Summary

The Sr. Project Accountant is responsible for processing transactions on projects and ensuring the revenue and expense are properly recorded. The Sr. Project Accountant works closely with Project Managers to monitor the progress of projects, investigate variances, process expenses, and ensure that project billings are issued to customers and payments are collected. This position requires the ability to work on assignments that are complex in nature where independent action, judgment and a high degree of initiative are required. The Sr. Project Accountant requires strong combination of analytical, decision making and interpersonal skills.

Job Duties and Responsibilities

• Enter project details in the accounting system.
• Obtaining project specific Insurance for ourselves and our subcontractors if applicable, including OCIP and CCIP Projects.
• Working with the Project Managers to generate SOVs as needed based upon estimated costs.
• A/R contract & T&M monthly billing, as well as entry of invoice data to accounting system
• A/R collections.
• Generating A/R Lien waivers & collecting upfront supporting waivers as needed
• Certified Payroll reports if applicable
• Process job cost transfers as requested by project managers.
• Ensure all change orders are entered and up to date.
• Assist with any data and backup as needed for assistance with year-end auditing for job related queries.
• Analyze project revenue and expenses periodically and compare data to source documents.
• Assist Project Managers with questions regarding their projects as needed.

Qualifications, Competencies, & Abilities

• Bachelor's degree in project management, construction management, engineering, finance or business from an accredited college or university a plus.
• A minimum of 5 years of progressive accounting experience, plus two years in customer service.
• Previous work experience in the construction or HVAC industry required.
• The ability to manage complex projects where independent action, judgment, and a high degree of initiative are required.
• Excellent verbal/written communication, organizational and time management skills, with a strong attention to detail and executive-level business acumen.
• Self-motivated, with the ability to work with little or no supervision.
• Use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Excellent interpersonal skills, and the ability to communicate information and ideas both verbally and written so others understand your vision.
• Ability to manage and prioritize multiple projects and deadlines.
• Work and communicate effectively with individuals at all levels, including executives.
• Fluent with Microsoft Office Suite.

Physical Demands and Working Environment

• Environment: Work is performed primarily in a standard office environment.
• Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.
• Vision: See in the normal visual range with or without correction.
• Hearing: Hear in the normal audio range with or without correction.

Compensation & Benefits

• Base Salary: $75,000 - $85,000
• onus and Profit Sharing up to 30% of base salary
• Fidelity 401k Plan with all fees paid by Admiral
• 401k Safe Harbor Match of 4%
• BCBS PPO and HMO Health Insurance Options (Admiral pays 75%)
• Dental and Vision Plans (Admiral pays 75%)
• Tuition Reimbursement
• Generous PTO Policy
• Paid Holiday's
• 100% Admiral paid Long and Short Term and Short
• $20,000 Admiral Paid Life Insurance
• Flexible Spending and Dependent Care Accounts
• Employee Assistance Plan
• CTA and Parking Reimbursement
• Employee events throughout the year

This job description does not list all the duties of the job. You may be asked by managers to perform other instructions and duties. This job description may be revised from time to time and does not constitute a contract for employment.