Senior Program Manager

upenn; United States; On-site; USD 85,000 - 110,000; Full time

Job summary

University of Pennsylvania is seeking a Senior Program Manager for the Center for Climate Resilience. The role oversees a portfolio of research, policy, and public outreach projects, coordinating staff, students, and collaborators to move initiatives from planning to completion.

The incumbent will manage project scope, budgets, and communications, coordinate agreements and fundraising proposals, and liaise with various offices.

Qualifications

• Bachelor of Arts and 5 to 7 years of experience or equivalent.
• Demonstrated project management experience: planning, milestones, and delivery across multiple projects.
• Strong organizational skills and excellent written and interpersonal communication.
• Demonstrated ability to work effectively across research.

Responsibilities

• Manage planning and execution of the Center's research, policy, and outreach projects, tracking scope, milestones and timelines.
• Coordinate administrative work: agreements, contracts, awards, budgets, and expenditures.
• Lead fundraising activities: identify grant opportunities and prepare proposals with development offices.
• Serve as day-to-day liaison for external partners in government, non-profit, and corporate settings.

Skills

Project management

Organizational skills

Written and interpersonal comm.

Cross-functional collaboration

Education

Bachelor of Arts

Job description

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Senior Program Manager

Job Profile Title

Associate Director D, Academic Affairs, Academic Center

Job Description Summary

The Senior Program Manager for the Center for Climate Resilience manages a portfolio of research, policy, and public outreach projects for the Center. Reporting to the Director, the incumbent plans and tracks project scope, deliverables, and timelines; coordinates the work of the staff, students, and external collaborators contributing to each project; and keeps projects moving to completion. The position also coordinates the administrative work that supports the portfolio, working with School and University offices on project agreements, awards, and expenditures; manages the Center's fundraising pipeline, leads the preparation of grant and foundation proposals, in coordination with School and University development offices; maintains day-to-day project communication with internal and external collaborators; and coordinates the Center's seminars, working groups, and public events. The position coordinates laterally across the Center's staff and research personnel. Position is contingent upon grant funding.

• All SP2 staff are required to participate in convocation and graduation ceremonies as needed.

Job Responsibilities

• Project management: Manage the planning and execution of the Center's research, policy, and outreach projects. For each project, maintain the scope, deliverables, milestones, and timeline; coordinate the contributions of staff, students, and external collaborators; and track progress to completion.
• Project administration: Coordinate the administrative work that supports the project portfolio. Prepare and route agreements, contracts, and awards in cooperation with School and University offices. Monitor project budgets and spending against plan.
• Fundraising: Manage the Center's funding pipeline: identify and qualify grant and foundation opportunities; lead the preparation of proposals, supporting documentation, and budget materials with the Research Support Hub; and serve as the Center's working-level liaison to SP2 development and Penn Development and Alumni Relations (DAR) on foundation and donor prospects.
• External project coordination: Serve as a day-to-day coordination point for project partners in government, non-profit, and corporate settings. Prepare project materials, updates, and summaries to be delivered to project partners.
• Events: Coordinate with the Director on the Center's seminar series, working group meetings, and events from planning through follow-up.
• Project staffing and documentation: Coordinate recruitment logistics and onboarding for new project staff. Maintain internal operating documentation and access permissions.
• Perform additional duties as assigned, including participation in convocation and graduation ceremonies as needed.

Qualifications

• - Bachelor of Arts and 5 to 7 years of experience or equivalent combination of education and experience is required.
• - Demonstrated project management experience: planning, setting milestones, tracking deliverables, and following through across multiple concurrent projects.
• - Strong organizational skills and excellent written and interpersonal communication, with the ability to work independently and manage competing deadlines.
• - Demonstrated ability to work effectively across research,