Senior Program Manager

University of Pennsylvania; Pennsylvania; On-site; USD 81,000 - 100,000; Full time

Benefits offered by this job

Health benefits

Tuition benefits

Retirement plans

Time away from work

Wellness resources

Professional development

Job summary

The Senior Program Manager at the University of Pennsylvania's Center for Climate Resilience will oversee a portfolio of research, policy, and public outreach projects. Reporting to the Director, you will plan and track scope, deliverables, and timelines while coordinating staff, students, and external collaborators to move projects forward.

You will coordinate administrative work, manage the fundraising pipeline, prepare grant proposals, and liaise with School and University development

Qualifications

• Bachelor of Arts and 5 to 7 years of experience or equivalent combination of education and experience is required.
• Demonstrated project management experience: planning, setting milestones, tracking deliverables, and following through across multiple concurrent projects.
• Strong organizational skills and excellent written and interpersonal communication, with the ability to work independently and manage competing deadlines.
• Demonstrated ability to work effectively across research, administrative, and external-facing work, and to manage competing priorities in a complex environment.
• Demonstrated experience developing grant or foundation proposals and budgets, and administering sponsored projects or awards

Responsibilities

• Project management: Manage the planning and execution of the Center's research, policy, and outreach projects. For each project, maintain the scope, deliverables, milestones, and timeline; coordinate the contributions of staff, students, and external collaborators; and track progress to completion.
• Project administration: Coordinate the administrative work that supports the project portfolio. Prepare and route agreements, contracts, and awards in cooperation with School and University offices. Monitor project budgets and spending against plan.
• Fundraising: Manage the Center's funding pipeline: identify and qualify grant and foundation opportunities; lead the preparation of proposals, supporting documentation, and budget materials with the Research Support Hub; and serve as the Center's working-level liaison to SP2 development and Penn Development and Alumni Relations (DAR) on foundation and donor prospects.
• External project coordination: Serve as a day-to-day coordination point for project partners in government, non-profit, and corporate settings. Prepare project materials, updates, and summaries to be delivered to project partners.
• Events: Coordinate with the Director on the Center's seminar series, working group meetings, and events from planning through follow-up.
• Project staffing and documentation: Coordinate recruitment logistics and onboarding for new project staff. Maintain internal operating documentation and access permissions.
• Perform additional duties as assigned, including participation in convocation and graduation ceremonies as needed.

Job description

Senior Program Manager

University Overview

The University of Pennsylvania, the largest private employer inPhiladelphia, is a world-renowned leader in education, research,and innovation. This historic, Ivy League school consistently ranksamong the top 10 universities in the annual U.S. News & WorldReport survey. Penn has 12 highly-regarded schools that provideopportunities for undergraduate, graduate and continuing education,all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been rankednationally on many occasions with the most recent award from Forbeswho named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city ofPhiladelphia. The University is situated on a beautiful urbancampus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance andlandmarks, lively cultural offerings, and wide variety ofatmospheres, Philadelphia is the perfect place to call home forwork and play.

The University offers a competitive benefits package that includesexcellent healthcare and tuition benefits for employees and theirfamilies, generous retirement benefits, a wide variety ofprofessional development opportunities, supportive work and familybenefits, a wealth of health and wellness programs and resources,and much more.

Posted Job Title

Senior Program Manager

Job Profile Title

Associate Director D, Academic Affairs, Academic Center

Job Description Summary

The Senior Program Manager for the Center for Climate Resiliencemanages a portfolio of research, policy, and public outreachprojects for the Center. Reporting to the Director, the incumbentplans and tracks project scope, deliverables, and timelines;coordinates the work of the staff, students, and externalcollaborators contributing to each project; and keeps projectsmoving to completion.

The position also coordinates the administrative work that supportsthe portfolio, working with School and University offices onproject agreements, awards, and expenditures; manages the Center'sfundraising pipeline, leads the preparation of grant and foundationproposals, in coordination with School and University developmentoffices; maintains day-to-day project communication with internaland external collaborators; and coordinates the Center's seminars,working groups, and public events. The position coordinateslaterally across the Center's staff and research personnel.

Position is contingent upon grant funding.

* All SP2 staff are required to participate in convocation andgraduation ceremonies as needed.

Job Responsibilities

• Project management: Manage the planning and execution ofthe Center's research, policy, and outreach projects. For eachproject, maintain the scope, deliverables, milestones, andtimeline; coordinate the contributions of staff, students, andexternal collaborators; and track progress to completion.
• Project administration: Coordinate the administrativework that supports the project portfolio. Prepare and routeagreements, contracts, and awards in cooperation with School andUniversity offices. Monitor project budgets and spending againstplan.
• Fundraising: Manage the Center's funding pipeline:identify and qualify grant and foundation opportunities; lead thepreparation of proposals, supporting documentation, and budgetmaterials with the Research Support Hub; and serve as the Center'sworking-level liaison to SP2 development and Penn Development andAlumni Relations (DAR) on foundation and donor prospects.
• External project coordination: Serve as a day-to-daycoordination point for project partners in government, non-profit,and corporate settings. Prepare project materials, updates, andsummaries to be delivered to project partners.
• Events: Coordinate with the Director on the Center'sseminar series, working group meetings, and events from planningthrough follow-up.
• Project staffing and documentation: Coordinaterecruitment logistics and onboarding for new project staff.Maintain internal operating documentation and accesspermissions.
• Perform additional duties as assigned, including participationin convocation and graduation ceremonies as needed.

Qualifications

Required.

• - Bachelor of Arts and 5 to 7 years of experience or equivalentcombination of education and experience is required.
• - Demonstrated project management experience: planning, settingmilestones, tracking deliverables, and following through acrossmultiple concurrent projects.
• - Strong organizational skills and excellent written andinterpersonal communication, with the ability to work independentlyand manage competing deadlines.
• - Demonstrated ability to work effectively across research,administrative, and external-facing work, and to manage competingpriorities in a complex environment.
• - Demonstrated experience developing grant or foundation proposalsand budgets, and administering sponsored projects or awards

Preferred.

• - An advanced degree (MBA, MPA, MPP, or a related field) and/ormore than eight years of relevant professional experience.
• - Experience in a research, public policy, higher education,philanthropic, or professional services setting.
• - Familiarity with academic or applied social scienceresearch.
• - Experience with proposal development, budget preparation, andsponsored project or grant administration.
• - Experience working with university development or foundationrelations offices, or with institutional funders.
• - Experience coordinating the work of project teams, includingstudents or junior staff.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

School of Social Policy and Practice

Pay Range

$80,891.00 - $100,000.00 Annual Rate

Salary offers are made based on the candidate's qualifications,experience, skills, and education as they directly relate to therequirements of the position, and in alignment with salary rangesbased on external market data for the job's level. Internalorganization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race,color, sex, sexual orientation, religion, creed, national origin(including shared ancestry or ethnic characteristics), citizenshipstatus, age, disability, veteran status or any class protectedunder applicable federal, state, or local law.

Special Requirements

Background checks may be required after a conditional job offer ismade. Consideration of the background check will be tailored to therequirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Pennoffers comprehensive medical, prescription, behavioral health,dental, vision, and life insurance benefits to protect you and yourfamily's health and welfare. You can also use flexible spendingaccounts to pay for eligible health care and dependent careexpenses with pre-tax dollars.
• Tuition: Take advantage of Penn's exceptional tuitionbenefits. You, your spouse, and your dependent children can gettuition assistance here at Penn. Your dependent children are alsoeligible for tuition assistance at other institutions.
• Retirement: Penn offers generous retirement plans tohelp you save for your future. Penn's Basic, Matching, andSupplemental retirement plans allow you to save for retirement on apre-tax or Roth basis. Choose from a wide variety of investmentoptions through TIAA and Vanguard.
• Time Away from Work: Penn provides you with asubstantial amount of time away from work during the course of theyear. This allows you to relax, take vacations, attend to personalaffairs, recover from illness or injury, spend time withfamily-whatever your personal needs may be.
• Long-Term Care Insurance: In partnership with GenworthFinancial, Penn offers faculty and staff (and your eligible familymembers) long-term care insurance to help you cover some of thecosts of long-term care services received at home, in the communityor in a nursing facility. If you apply when you're newly hired, youwon't have to provide proof of good health or be subject tounderwriting requirements. Eligible family members must alwaysprovide proof of good health and are subject to underwriting.
• Wellness and Work-life Resources: Penn is committed tosupporting our faculty and staff as they balance the competingdemands of work and personal life. That's why we offer a widevariety of programs and resources to help you care for your health,your family, and your work-life balance.
• Professional and Personal Development: Penn provides anarray of resources to help you advance yourself personally andprofessionally.
• University Resources: As a member of the Penn community,you have access to a wide range of University resources as well ascultural and recreational activities. Take advantage of theUniversity's libraries and athletic facilities, or visit ourarboretum and art galleries. There's always something going on atPenn, whether it's a new exhibit at the Penn Museum, the latestmusic or theater presentation at the Annenberg Center, or the PennRelays at Franklin Field to name just a few examples. As a memberof the Penn community, you're right in the middle of theexcitement-and you and your family can enjoy many of theseactivities for free.
• Discounts and Special Services: From arts andentertainment to transportation and mortgages, you'll find greatdeals for University faculty and staff. Not only do Penn arts andcultural centers and museums offer free and discounted admissionand memberships to faculty and staff. You can also enjoysubstantial savings on other goods and services such as new carsfrom Ford and General Motors, cellular phone service plans, movietickets, and admission to theme parks.
• Flexible Work Hours: Flexible work options offercreative approaches for completing work while promoting balancebetween work and personal commitments. These approaches involve useof non-traditional work hours, locations, and/or jobstructures.
• Penn Home Ownership Services: Penn offers a forgivableloan for eligible employees interested in buying a home orcurrently residing in West Philadelphia, which can be used forclosing costs or home improvements.
• Adoption Assistance: Penn will reimburse eligibleemployees on qualified expenses in connection with the legaladoption of an eligible child, such as travel or court fees, for upto two adoptions in your household.

https://www.hr.upenn.edu/PennHR/benefits-pay

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race,color, sex, sexual orientation, religion, creed, national origin(including shared ancestry or ethnic characteristics), citizenshipstatus, age, disability, veteran status or any class protectedunder applicable federal, state, or local law.