Senior Program Coordinator - Occupational Therapy

Creighton University; Omaha (NE); On-site; USD 55,000 - 75,000; Full time

Job summary

Creighton University in Omaha, Nebraska seeks a Senior Program Coordinator to provide advanced support to the Department of Occupational Therapy, program chair, faculty, and Clinical Education team. The role manages clinical onboarding for fieldwork experiences and coordinates placement, evaluation materials, and site communications.

Responsibilities include chair and faculty support, managing expense documentation, supporting grants and curricular needs, overseeing faculty development funds,

Qualifications

• Associate's Degree or equivalent experience required; Bachelor's Degree preferred.
• 4-6 years administrative and/or office management experience
• Excellent verbal and written communication skills and attention to detail required.
• Ability to manage multiple assignments and tasks, set priorities, and adapt to changing conditions and work assignments required.
• Ability to make administrative/procedural decisions and judgements.

Responsibilities

• Support OT Clinical Education team and processes, verify placements, onboarding, and evaluations.
• Provide advanced administrative OT chair support, faculty data coordination, accreditation data collection, and event planning.

Skills

Excellent verbal and written comms

Attention to detail

Multi-tasking and prioritization

Adaptability to changing conditions

Decision making & procedural judgment

Education

Associate's Degree or equivalent experience

Bachelor's Degree preferred

Job description

Position Summary:

The Senior Program Coordinator position provides advanced support to the Department of Occupational Therapy, program chair, program faculty, and the Clinical Education team. This includes support within all pathways of the EOTD program. This position works independently to manage clinical onboarding duties for fieldwork experiences. This position collaborates with the Director of Clinical Education to facilitate student clinical education placements for these rotations and manages and tracks evaluations accordingly. In addition, this role provides faculty and administrative chair support.

Essential Functions:

50% - Provides support to the OT Clinical Education team and processes. Support clinical education experience placement processes, verifies, and confirms clinical education placements, manages onboarding process and specific site requirements, and manages evaluation materials. Position manages site communication and database accuracy. This position also supports accreditation data collection requirements related to assigned clinical experiences and other duties as assigned.

50% - Chair and Faculty Support: Provide advanced administrative OT chair support to include faculty database updates, coordination of accreditation data collection, assists in planning student officer meetings, and supports search committees and other duties as assigned. The senior program coordinator oversees pCard processes, documents faculty expenses, supports faculty grants, faculty-specific curricular support, and manages the annual faculty development fund spending with approval from the OT Program Director/Chair. This position provides high-level support and essential planning to the OT Social Committee, plans for events such as the OT Program Graduation Reception, and can support other EOTD program needs as assigned.

Education & Experience:

• Associate's Degree or equivalent experience required; Bachelor's Degree preferred.
• 4-6 years administrative and/or office management experience
• Excellent verbal and written communication skills and attention to detail required.
• Ability to manage multiple assignments and tasks, set priorities, and adapt to changing conditions and work assignments required.
• Ability to make administrative/procedural decisions and judgements.

Knowledge, Skills and Abilities:

• Excellent verbal and written communication skills and attention to detail required.
• Organizational skills and attention to detail required.
• Ability to analyze and interpret data.
• Ability to maintain confidentiality