Senior Production Documentation Coordinator

B-O-F Corporation; Aurora (IL); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Two weeks of paid time off available

11 paid holidays

Volunteer day

Medical, dental, and vision insurance

Employer-paid life and disability

401(k) immediate vesting

Job summary

B-O-F Corporation in Illinois is seeking a Senior Production Documentation Coordinator to own document control and production records, ensuring the correct versions are used on the shop floor and that quality records stay audit-ready. This role partners with Engineering, Production, Planning, and Quality.

The position manages revisions and ECOs, creates travelers and build sheets, and coordinates with ERP/MRP, PLM systems, and ISO 9001 requirements to keep records aligned and up to date.

Qualifications

• 5+ years in document control or related coordination in manufacturing.
• High school diploma required; technical certs a plus.
• Hands-on experience building document control processes from scratch.
• Experience on a small operations team owning documentation end-to-end.
• Familiarity with PLM/ERP systems for version control and approvals.
• Knowledge of ISO 9001 audits and customer requirements.

Responsibilities

• Own document and change control for drawings, specs, and ECOs with revisions and approvals.
• Route ECOs for review, release changes, and remove superseded documents.
• Create and maintain production travelers, routers, build sheets, and work orders.
• Verify job packets reference current revisions before release.
• Review travelers for missing sign-offs and data; resolve gaps with Production.
• Keep assembly work instructions aligned with actual workstation practices.
• Organize quality records to support ISO 9001 and audits; prepare packages.
• Support closure of audit findings and corrective actions.
• Administer PLM/Document management system, access, workflows, archiving.

Skills

Strong organizational skills

Attention to detail

Clear written communication

Cross-functional collaboration

Problem-solving mindset

Education

High school diploma or equivalent

Technical certification or degree in a related field

Tools

Document management/PLM system

ERP/MRP system

NetSuite

SolidWorks 3DEXPERIENCE

Job description

About B-O-F Corporation

For over 70 years, B-O-F Corporation has led the industry in gravity flow shelving innovation — not by simply making fixtures, but by solving retail's most pressing problems through engineering insight, deep partnerships, and a relentless drive to do things better. From iconic products like the Milk Moover® to category-defining systems for single-serve and wine, we help retailers reduce labor, protect margins, and consistently outperform expectations.

We solve problems that most people don't even see, but retailers feel every day. Our team blends engineering precision, creative thinking, and hands-on collaboration to deliver solutions that help stores run smoother and sell more — and we've built a reputation that's trusted and respected across the industry.

Whether you're on the floor at our Illinois headquarters or out in the field with retailers, you'll be joining a team that's been built to last.

ABOUT THE ROLE

The Senior Production Documentation Coordinator owns document control and production records for assembly operations, ensuring the correct, approved version of every drawing, specification, traveler, and work instruction is in use on the floor and that quality records stay audit-ready. This position partners closely with Engineering, Production, Planning, and Quality.

The Senior Production Documentation Coordinator is responsible for controlling revisions and approvals on drawings, specifications, and engineering change orders; creating and maintaining the travelers and routing paperwork that follow each job through assembly; and organizing the quality and compliance records that support ISO 9001 and customer audits. The position administers the document management/PLM system, keeps production paperwork aligned with the ERP/MRP system, and sets the standards for how records are created, revised, and retained. Because the team is small, this role owns the documentation function end-to-end from day one and is the go-to authority when a document's status is in question.

WHAT YOU'LL DO

• Own document and change control for engineering drawings, specifications, and ECOs, managing revisions, approvals, and version history so the correct version is always in use on the floor.
• Route ECOs for review and sign-off, release approved changes with clear effectivity, and remove superseded documents from point-of-use locations.
• Create and maintain production travelers, routers, build sheets, and work orders, verifying each job packet references current revisions before release.
• Review completed travelers for missing sign-offs or data and resolve gaps with Production before records are closed.
• Maintain assembly work instructions and SOPs, partnering with Engineering and Production to keep them aligned with how work is actually done at the workstation.
• Organize quality and compliance records supporting ISO 9001 and customer requirements, and prepare record packages for internal, registrar, and customer audits.
• Support closure of documentation-related audit findings and corrective actions.
• Administer the document management/PLM system, including access, approval workflows, and archiving, and keep travelers and work orders aligned with the ERP/MRP system.
• Set documentation standards, naming/versioning conventions, and the document control procedure, and train team members on the process.
• Serve as the go-to authority when a document's status is in question, communicating changes clearly so Production, Engineering, and Quality always work from the current version.

WHAT YOU'LL BRING

• 5+ years of experience in document control, production documentation, or a related coordination role in a manufacturing or assembly environment, including senior or lead-level responsibility.
• High school diploma or equivalent required; technical certification or degree in a related field is a plus.
• Hands-on experience building document control processes from the ground up.
• Prior experience on a small operations team, owning the documentation function end-to-end.
• Hands-on experience with a document management or PLM system for version control and approval workflows.
• Working knowledge of an ERP/MRP system, including how production documentation and travelers are generated and released.
• Experience maintaining quality and compliance records to support audits (e.g., ISO 9001) and customer requirements.
• Strong organizational skills and close attention to detail, with the ability to catch a stale revision before it reaches the floor.
• Clear written communication skills, including the ability to write and edit work instructions others can follow without ambiguity.
• Preferred
  • Experience supporting ISO 9001 or similar quality management system audits from the document control side.
  • Familiarity with engineering change order (ECO) processes and cross-functional change management.
  • Experience using NetSuite.
  • Experience using SolidWorks 3DEXPERIENCE.

$65,000 - $75,000 a year

Benefits & Perks

• Two weeks of paid time off available to use upon start date
• 11 paid holidays including a floating holiday
• Paid volunteer day to dedicate your time to a cause of your choosing
• Affordable medical, dental, and vision insurance offerings for you and your family
• Employer-paid basic life and disability insurance
• 401(k) program with no waiting period and immediate vesting
• ...and more!

B-O-F Corporation is an equal opportunity employer. We welcome candidates of all backgrounds and are committed to building a team where everyone has the chance to contribute and grow.

We want every candidate to have a fair opportunity to shine. If you need an accommodation to participate in our application or interview process, please reach out to us at [e-mail] — we're happy to help.

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