Senior Product Manager

Vanilla; Bellevue (WA); On-site; USD 130,000 - 180,000; Full time

Job summary

Vanilla is seeking a Senior Product Manager to own integrations end-to-end, shaping how customers connect systems and automate workflows. You will write precise specs, align with partner product and engineering teams, and ensure seamless customer experiences across real environments.

This role emphasizes discovery, sandbox testing, and influencing roadmap with evidence. You will partner across product, engineering, GTM, and support to prioritize work, manage competing demands, and drive

Qualifications

• Experience owning integrations roadmap and specs.
• Translate customer workflows into technical specs.
• Proven track record partnering with product and engineering teams.
• Ability to work with real data in customer environments.

Responsibilities

• Own the integrations roadmap and sequencing, and define scope with stakeholders.
• Draft clear requirements and specifications for each integration.
• Maintain API and data model alignment with partner teams and engineering leads.
• Define the internal definition of done: customer workflows work end-to-end.
• Identify edge cases early to prevent late-stage rework.
• Collaborate with partner teams to negotiate feasible approaches.
• Track partner roadmaps, deprecation timelines, and reliability posture.

Skills

Integrations management

Specification writing

Cross-functional collaboration

User experience design

Data modeling

Discovery interviews

Sandbox testing

Job description

About Us

We’re a startup with big ambitions: to make estate planning modern, visual, and intelligent. Vanilla is the first AI-powered estate advisory platform, built by advisors, planners, and attorneys to transform how wealth is transferred across generations. Our technology unifies scenario modeling, client visualization, and document creation into one seamless, digital experience.

We’re a startup with big ambitions: to make estate planning modern, visual, and intelligent. Vanilla is the first AI-powered estate advisory platform, built by advisors, planners, and attorneys to transform how wealth is transferred across generations. Our technology unifies scenario modeling, client visualization, and document creation into one seamless, digital experience. Our team brings together diverse subject matter expertise across estate planning, wealth management, and scaling SaaS startups. We’re distributed across the U.S., with a mix of fully remote and hybrid roles, and we embrace flexibility while staying closely connected. At Vanilla, you’ll join curious builders and problem-solvers who thrive on speed, autonomy, and impact. Here, you won’t just join a company, you’ll help create it. If you’re excited to tackle hard problems, move quickly, and see your work shape both an industry and a growing startup, we’d love to meet you.

Working Location

This role is a remote position, you must be based out of one of the following states: Arizona, California, Colorado, Connecticut, Florida, Georgia, Idaho, Illinois, Kentucky, Maine, Massachusetts, Minnesota, New York, Ohio, Pennsylvania, Texas, Utah or Washington

Job Summary

Integrations are how our product works inside customers' real environments, and where our delivery risk concentrates. We're hiring a senior PM to own that surface end to end: someone who writes specs precise enough to prevent late stage rework, and who has the credibility to sit across from a partner's product and engineering leads and change their approach when it doesn't fit our use case. This is a senior IC role with minimal direction.

What you’ll own

• The integrations roadmap and its sequencing: which systems we connect to, in what order, at what depth, and why.
• The requirements and specification quality for every integration we ship.
• The technical relationship with partner product and engineering teams, jointly with our engineering leads.
• The internal definition of \"done\" for an integration: not \"the connection works,\" but \"the customer's workflow works.\"
• Reusable integration patterns and platform primitives, so the tenth integration is meaningfully cheaper than the third.

What you’ll do

• Validate assumptions against real data and real customer environments, through discovery calls and hands on sandbox testing, before committing engineering time.
• Define the best-in‑class user experience making the ease of importing data into Vanilla systems incredibly intuitive.
• Translate business context and customer workflows into specifications engineering can build against without needing to guess, covering data models, sync behavior, auth, rate limits, and failure handling.
• Hunt down edge cases early, conflicting writes, permission changes, schema drift, failed syncs, before they surface in build.
• Serve as the product-side counterpart to partner product and engineering teams, scoping joint work and negotiating technical approaches when our needs and their constraints don't align.
• Push partners to adapt their approach where the better solution sits on their side, and know when to concede and design around a constraint instead.
• Maintain a clear view of each partner's roadmap, deprecation timelines, and reliability posture, and factor it into our own planning.

Operate as a senior PM

• Have an AI mindset where user effort is replaced by agentic workflows.
• Influence the direction of the roadmap instead of being an order taker bringing a point of view on where integrations should go and defend it with evidence.
• Prioritize across competing customer, partner, and internal demands and be able to say no with a reason.
• Communicate crisply to executives, engineering, GTM, support, and external partners, adjusting depth to the audience.
• Define the success metrics for integrations, activation, sync reliability, time‑to‑connect, support load