Senior Producer

ITA Group, Inc.; San Francisco (CA); On-site; USD 120,000 - 180,000; Full time

Job summary

Hartmann Studios in Emeryville, CA seeks a Senior Producer to join its Event Production team. The role focuses on operational excellence, site logistics, and cross-functional coordination for corporate events and executive experiences.

The ideal candidate brings 10+ years in event production, strong planning skills, and proficiency with Apple Keynote to craft planning documents and live presentations during client conversations. Travel to event sites will be required.

Qualifications

• 10+ years in event production or related fields.
• Experience managing complex corporate events.
• Strong problem solving and calm, solutions-oriented approach.

Responsibilities

• Lead operational planning and execution for corporate events.
• Serve as primary client-facing partner for projects.
• Build production plans, timelines, and run-of-show docs.
• Create planning presentations using Apple Keynote.
• Coordinate transportation, security, and guest experience.
• Partner with venues, vendors, and internal stakeholders.
• Manage budgets, forecasting, and vendor negotiations.
• Identify risks and develop contingency plans.
• Support executive/VIP experiences with high professionalism.
• Lead cross-functional meetings and align stakeholders.
• Travel to event sites and provide on-site leadership.

Skills

Event production

Operations planning

Budget management

Vendor negotiations

Stakeholder management

Executive experience

Travel readiness

Tools

Apple Keynote

Job description

Must be able to work on-site in our Emeryville, CA office Monday-Thursday (remote optional on Fridays)

About ITA Group

Hartmann Studios is a full-service employee-owned event strategy, design, and production company with offices in the San Francisco Bay Area, Atlanta, and West Des Moines. We create meaningful experiences for some of the world's most recognized brands and are seeking a Senior Producer to join our Event Production team.

Position Summary

We are looking for an operationally minded Senior Producer who thrives in fast-paced environments and enjoys solving complex logistical challenges. This role focuses heavily on event operations, executive experiences, site logistics, and cross-functional coordination.

This position is centered on operational excellence, rapid problem solving, and white-glove stakeholder experiences. The ideal candidate has experience coordinating complex event logistics, partnering with multiple stakeholders, and managing dynamic event environments where priorities may shift quickly.

This role requires strong proficiency in Apple's Keynote platform and the ability to confidently create and update planning documents, diagrams, timelines, maps, and presentations in real time during client conversations.

Key Responsibilities

• Lead operational planning and execution for corporate events, executive experiences, and special projects.
• Serve as a primary client-facing partner for assigned projects and programs.
• Build and maintain detailed production plans, timelines, logistics documents, and run-of-show materials.
• Create and update planning presentations and event documentation using Apple Keynote.
• Coordinate transportation, arrival and departure logistics, security planning, permitting, crowd management, wayfinding, and guest experience initiatives.
• Partner with venues, municipalities, security teams, internal stakeholders, and external vendors to execute seamless events.
• Manage budgets, forecasting, reconciliation, and vendor negotiations.
• Identify operational risks and proactively develop contingency plans.
• Support executive and VIP experiences with a high level of professionalism and attention to detail.
• Lead cross-functional project meetings and maintain alignment among key stakeholders.
• Travel to event sites and provide on-site leadership throughout execution.

Ideal Experience

• 10+ years of experience in event production, event operations, experiential marketing, corporate events, or related fields.
• Proven experience managing complex logistics for live events, corporate programs, executive meetings, or high-profile activations.
• Strong background in event operations, transportation planning, venue management, site operations, security coordination, hospitality, or guest experience.
• Experience supporting executive-level stakeholders and white-glove client experiences.
• Experience managing multimillion-dollar event budgets and vendor partnerships.
• Ability to thrive in environments with short planning cycles and rapidly changing priorities.
• Strong problem-solving skills with a calm, solutions-oriented approach.

Preferred Qualifications

• Advanced proficiency with Apple Keynote.
• Familiarity with technical production concepts including AV environments, studio builds, livestreams, and presentation infrastructure.
• Experience collaborating with safety, security, facilities, and operations teams.
• Experience supporting events on corporate campuses or within complex operating environments.

About Hartmann Studios

Since 1984, Hartmann Studios has been a leader in the creative production business, known for developing the kind of experiences audiences will remember-and talk about-long after they're over. Whether producing a world-class experience for thousands or hosting an exclusive gathering for select executives, Hartmann Studios Delivers!