Senior Procurement Coordinator - Procurement Services (DOT/GO/BUS #18784)

New Mexico Department of Justice; Santa Fe (NM); Presencial; USD 70.000 - 100.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Administrative Leave on start

Descripción de la vacante

The New Mexico Department of Transportation (NMDOT) seeks a Senior Procurement Coordinator to oversee IT procurement for the IT Division and support the General Services Division. You will train staff, manage ITBs and RFPs, and audit purchase orders across six districts and the GO.

Ideal candidates have a bachelor's degree and 7 years of related experience, with strong knowledge of NM Procurement Code, NMAC, MAPS, and SHARES. A background in contracts and customer service is essential.

Formación

• Bachelor's degree in a relevant field and seven years directly related experience.
• 11+ years total education/experience may substitute for the required education and experience.
• Experience with IT equipment, hardware, software, and maintenance agreements procurement.

Responsabilidades

• Support procurement activities for the IT Division and the General Services Division of the NMDOT.
• Articulate procurement language for IT equipment, hardware, software, and maintenance agreements to develop ITBs, RFPs, and statewide price agreements.
• Frequent communication and coordination with internal and external customers.
• Working knowledge of the NM Procurement Code, NM Administrative Code (NMAC), MAPS, and CFRs.
• Administrative duties are also required as part of this position.

Conocimientos

Procurement

IT procurement

Contract management

Vendor coordination

Educación

Bachelor's degree

Herramientas

SHARE Contracts Module

SHARE HCM

NMAC

MAPS

Descripción del empleo

The New Mexico Department of Transportation (NMDOT) provides a safe and efficient transportation system for the traveling public while promoting economic development and preserving New Mexico's environment. The NMDOT Procurement Division is responsible for securing the procurement of commodities at the best obtainable price and delivery while maximizing service to our customers both internal and external. The Purchasing Division is able to research, coordinate, and consolidate purchasing requirements and establish Price Agreements/Contracts for the NMDOT General Office (GO) and Districts. Combined with managing the Department's contracts for Information Systems and special projects through the Request For Proposal (RFP) process and contracts for Capital Improvement Projects.

As a valued new employee to NMDOT, you may be eligible to receive three (3) days of Administrative Leave upon your start date. This is applicable to external hires not within the State of New Mexico Government.

Interviews are anticipated to be conducted within two (2) weeks of closing date.

Why does the job exist?

The Senior Procurement Coordinator will facilitate and oversee the Information Technology (IT) procurement process for the NMDOT IT Division. This role is responsible for training staff on procurement methods and providing oversight and guidance as needed. This position processes IT solicitations, including Invitations to Bid (ITBs) and Requests for Proposals (RFPs) within the IT Section, and manages contracts and contract amendments. Responsibilities will also include auditing and approving purchase orders for all six (6) NMDOT Districts and the GO. Additionally, some General Services procurements may be required to be processed and approved. This is a customer-focused position that provides assistance and support to both internal and external customers.

How does it get done?

The primary responsibilities of this position will include:

• Supporting procurement activities for the IT Division and the General Services Division of the NMDOT.
• Ability to accurately articulate appropriate procurement language for IT equipment, hardware, software, and maintenance agreements is essential for developing Invitations to Bid (ITBs), Requests for Proposals (RFPs), and Statewide Price Agreements.
• Frequent communication and coordination with internal and external customers.
• Working knowledge of the New Mexico Procurement Code, New Mexico Administrative Code (NMAC), Model Accounting Practices (MAPs), and applicable Code of Federal Regulations (CFRs).
• Administrative duties are also required as part of this position.

Who are the customers?

New Mexico Department of Transportation (NMDOT) internal/external customers.

Ideal Candidate

The ideal candidate will have preferred education and/or experience in the following:

• Proficient comprehension of Procurement Code regarding Request for Proposals, Professional Services Agreements, and Exempt Agreements.
• Knowledge of the Procurement Division rules and guidelines.
• Advance experience with Statewide-Human Resources-Accounting-Reporting (SHARE) Contracts Module/Purchasing and SHARE Human Capital Management (HCM).
• Knowledge of the New Mexico Administrative Code (NMAC) and Model of Accounting Processes (MAPS).
• Expert customer service and communication skills.

Bachelor's degree in a relevant field and seven (7) years directly related experience as it relates to the essential duties of the classification. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling eleven (11) years may substitute for the required education and experience.

Employment Requirements

Must possess and maintain a valid Driver's License. Must possess and maintain a current Defensive Driving Course certificate from the State of New Mexico or must pass and receive a Defensive Driving Course certificate as a condition of continued employment.

Working Conditions

Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending and reaching may be required. Must be able to lift 25 lbs.

Bargaining Unit Position

This position is not covered by a collective bargaining agreement.