Senior Procurement & Contract Manager

Housing Authority of the City of Pittsburgh; Pittsburgh (Allegheny County); On-site; USD 70,000 - 110,000; Full time

Job summary

Housing Authority of the City of Pittsburgh seeks a procurement professional to oversee purchasing activities in accordance with all applicable rules and regulations. The incumbent oversees the standardized competitive bid process, reviews and approves all purchase orders, and monitors purchasing activities throughout the Authority.

All activities must support the Housing Authority of the City of Pittsburgh (“HACP” or “Authority”) mission, strategic goals, and objectives.

Qualifications

• Bachelor’s degree required or equivalent experience in procurement or business admin.
• Public sector experience is preferred; combination of education and experience considered.
• Valid driver’s license and insurability may be required per agency policy.

Responsibilities

• Oversee standardized competitive bid procurement procedures; initiate bid requests and analyze bids.
• Review all purchase orders and ensure compliance with policies and regulations.
• Monitor procurement activities and assist with implementing new procurement systems.
• Coordinate between departments and vendors to ensure timely, compliant purchases.
• Maintain up-to-date operating manuals and internal reporting processes.

Skills

Procurement regulations

MS Word

Excel

Gmail

Written & verbal communication

Education

Bachelor's degree in Business Administration or related field

Master’s degree preferred

Job description

Summary

The primary purpose of this position is to oversee purchasing activities in accordance with all applicable rules and regulations. The incumbent oversees the standardized competitive bid process, reviews and approves all purchase orders, and monitors purchasing activities throughout the Authority.

All activities must support the Housing Authority of the City of Pittsburgh (“HACP” or “Authority”) mission, strategic goals, and objectives.

Essential Duties and Responsibilities

The position duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties, and skills may be required and assigned.

• Serves as a liaison to customers and stakeholders, responding to inquiries comprehensively.
• Supports Authority staff in advertising solicitations in an open, competitive, fair, and transparent manner; reviews major solicitations and contracts to ensure compliance and identify opportunities for improvement.
• Manages accounts for affiliated entities (ARMDC, APMG, Glen Hazel RAD, Manchester Partnership 1, 2, 3, 4) and others as they come on board.
• Ensures proper implementation of standardized competitive bid procurement procedures, including initiating bid requests and following through as appropriate; receiving and analyzing bids and initiating purchase orders accordingly; expediting orders; analyzing and responding to emergency requests; maintaining compliance with HACP policies and HUD, federal, state, and local regulations; and accurately recording all activities.
• Reviews all purchase orders, applying the highest standards and ethics.
• Participates in the implementation of the new procurement system.
• Oversees the preparation of formal and informal specifications for supplies, materials, equipment, and services.
• Initiates HACP participation in local, state, and federal contracts when appropriate.
• Assists with monitoring compliance and coordinates between other HACP departments and vendors.
• Develops and maintains up-to-date operating manuals as needed.
• Oversees departmental procedures for internal reporting, monitoring, and evaluation of projects and programs to fulfill obligations and standardize operational methods.
• Performs other duties as assigned.

Required Skills

This position requires the incumbent to exhibit the following behavioral skills:

• Knowledge of procurement regulations, contracting principles, and federal procurement requirements.
• Strong computer skills, including MS Word, Excel, and Gmail; must have the ability to learn other computer software programs as required by assigned tasks.
• Strong written and verbal communication skills, including the ability to write contract correspondence and convey procurement requirements clearly to staff and vendors.

Education, Certifications, Licensing, and Experience

• Bachelor's degree in Business Administration or related field. Master’s Degree preferred.
• Minimum of 5 years of experience in procurement. Public sector experience preferred. An equivalent combination of education and experience may be considered.
• Must possess a valid driver’s license and be insurable under the Authority’s plan.

ADA and Other Requirements

Positions in this class typically require grasping, talking, hearing, seeing, and repetitive motions.

Sedentary Work

Exerting up to 20 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Working Conditions

Work is performed in indoor and outdoor office environments.