Procurement Manager

Newport News City Redevelopment & Housing Authority (VA); Newport News (VA); On-site; USD 70,000 - 110,000; Full time

Job summary

Newport News City Redevelopment & Housing Authority (VA) seeks an experienced procurement professional to plan, organize, and manage the Authority’s procurement activities. You will prepare and maintain files, issue and track purchase orders, and coordinate with Finance for payments.

Strong knowledge of public procurement rules and wage requirements is required. The role involves complex project coordination, multi-source bidding, and reporting to the Director of Administrative Services.

Qualifications

• Bachelor’s degree with minimum five years of related procurement experience.
• Master’s degree preferred and highly valued.

Responsibilities

• Prepares, files, and distributes purchase orders and ensures compliance with applicable wage rates for large requests.
• Issues RFPs, RFQs, and bids; manages addendums and contract documents; maintains vendor files and insurance certificates.
• Manages vehicle fleet and equipment records; coordinates maintenance and replacements as needed.
• Prepares reports and correspondence; responds to inquiries by phone and email.

Skills

Procurement

Vendor management

Contract administration

Public sector procurement

Stakeholder relations

Project management

Data analysis

Education

Associate/Technical degree with coursework in business management, finance

Bachelor’s degree in Business Administration, Public Administration, Urban Affairs, Urban Planning, Real Estate Development or related area

Master’s degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Graphic design software

Job description

Performs complex skilled technical work planning, organizing and managing the Authority's procurement activities, preparing and maintaining files and records, preparing reports, and related work as apparent or assigned. Work is performed under the general direction of the Director of Administrative Services. Limited oversight is exercised over assigned personnel.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

Essential Functions

Prepares, files, and distributes purchase orders related to supported activities; verifies that Davis Bacon Wage Rates are utilized for requests over $2,000.

Prepares request for proposals, requests for qualifications, and invitation for bids; issues addendums for contracts, if required; ensures proper documents are received on time and signed; compiles and analyzes tally sheets for best pricing; performs verifications on contractors and requests certificate of insurance; issues purchase orders and change orders, if required.

Creates and manages blanket purchase orders; reviews all purchase documents; assigns commodity codes for each item purchased; maintains file for each vendor; submits purchase documents to Finance for payment.

Manages vehicle fleet and equipment; ensures annual or semi-annual maintenance is conducted; maintains files for vehicles and equipment; authorizes vehicle/equipment repairs; analyzes and recommends replacements of vehicle/equipment; disposes of vehicles/equipment; prepares fuel charge sheet for Finance.

Prepares reports and other types of correspondence; prepares and maintains files and records.

Responds to inquiries by phone and email.

KNOWLEDGE, SKILLS AND ABILITIES: Proficiency in community redevelopment and cultivating public private partnerships; excellent communication, interpersonal and presentation skills; ability to cultivate and maintain effective relationships with government, business, political and community leaders; proven ability to work effectively with a diverse group of individuals from various racial, cultural, ethnic backgrounds; Experienced in managing complex projects with multiple team members; Ability to manage a high volume workload; multiple projects; and competing priorities; strong attention to detail; excellent organizational skills; Experienced in comprehensive community planning efforts; and an ability to work well under pressure. High ethical standards and values, knowledge of local, state and national policies, issues and best practices regarding community redevelopment and affordable housing; Experienced in federal grant management and reporting; Ability to gather, analyze and synthesize date; Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and other software programs; Graphic design capabilities; Experienced in social media as a public relations tool.

EDUCATION AND EXPERIENCE: Bachelor’s Degree in Business Administration, Public Administration, Urban Affairs, Urban Planning, Real Estate Development or related area of study with a minimum of five (5) years of related work experience. Master’s degree preferred. WORKING CONDITIONS: This work requires the occasional exertion of up to 10 pounds of force; work regularly requires standing, walking, speaking or hearing and using hands to finger, handle or feel, frequently requires sitting and reaching with hands and arms and occasionally requires pushing or pulling and repetitive motions; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, operating motor vehicles or equipment and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a quiet location (e.g. library, private offices).

Knowledge, Skills and Abilities

Thorough knowledge of all methods, procedures, policies, and activities related to purchasing and inventory control activities; thorough knowledge of all regulations and standards for quality, cost, and service requirements; thorough knowledge of the records and reports which must be prepared and maintained; thorough knowledge of procedures required for obtaining quotes, bids, and vendor services; thorough knowledge in the use of computers for the entry and maintenance of data; skill in the operation of a variety of office machines and computer; ability to understand and follow complex oral and written instructions; ability to perform various purchasing and delivery functions; ability to perform mathematical computations with speed and accuracy; ability to communicate and present ideas clearly and effectively both orally and in writing; ability to prepare and maintain records and reports; ability to use general office equipment such as computer, calculator, etc.; ability to establish and maintain effective working relationships with vendors, associates, and the general public.

Education and Experience

Associates/Technical degree with coursework in business management, finance, or related field and considerable experience in the procurement of goods and services preferably for a housing authority, or equivalent combination of education and experience.

Physical Requirements

This work requires the frequent exertion of up to 10 pounds of force and occasional exertion of up to 25 pounds of force; work regularly requires sitting, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires standing, walking, climbing or balancing, stooping, kneeling, crouching or crawling, reaching with hands and arms and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, operating machines, operating motor vehicles or equipment and observing general surroundings and activities; work occasionally requires wet, humid conditions (non-weather) and exposure to outdoor weather conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).

Special Requirements

Obtain Housing Agency Procurement Assistance certification within one year of hire.

Valid driver's license in the Commonwealth of Virginia.