Senior Probate Court Clerk - Case Processing & Support

Jackson County, Missouri; Independence (MO); On-site; USD 20,000 - 29,000; Full time

Job summary

Jackson County, Missouri is seeking a Senior Court Clerk in the Probate Department to perform complex case processing in a state court system. The role requires handling court filings, financial records, and public interactions with a strong emphasis on accuracy and compliance with court rules.

The position involves courtroom duties, jury management, and supervising staff as needed. A high school diploma and related experience are noted, with an associate degree or 60 semester hours plus two

Qualifications

• Associate’s degree or 60 semester hours and two years of admin experience.
• Advanced knowledge of court procedures and policies.
• Ability to manage high-volume workload with deadlines.
• Strong time management and attention to detail.

Responsibilities

• Performs case processing in receiving and initiating case files; performs technical duties such as reviewing judgments, preparing warrants, summonses, garnishments and executions, bond settings, and docket control.
• Reviews legal documents for necessary information required for filing; determines processing required and takes necessary action in accordance with court rules requiring a detailed knowledge of applicable terminology, rules, and procedures.
• Performs accounting duties in receiving and disbursing monies, reconciles financial accounts, and prepares daily and monthly financial reports.
• Provides information and customer assistance in person, via telephone, email or other mediums (without giving legal advice).
• Prepares a variety of documents related to court operations including court orders, court calendars, notices of hearings, court appearances or reports; coordinates the flow of documents necessary for court assignments; and properly queues electronically filed proceedings for processing.
• Serves in the courtroom, swears in litigants and witnesses, operates electronic sound recording equipment, makes docket entries to reflect case progress and other courtroom related duties.
• Prepares juror lists and performs related work involving summonses, appearances and payments of jurors using an automated jury management system.
• Contacts attorneys and other court personnel to resolve technical discrepancies with court filings.
• Assist with on-the-job training for new staff.
• Enters orders, courts dates, pleadings and other court matters.
• Interacts with the public in a timely and courteous manner.
• Creates and processes copies of official legal documents.
• Assist appointing authorities or managers in the administration of time and attendance of employees and the distribution of workloads.
• Performs other duties as required.

Skills

Court procedures

Time management

Customer service

Written communication

Independent work

Education

Associate degree or 60 semester hours + 2 years experience

Job description

Jackson County, Missouri is seeking a Senior Court Clerk in the Probate Department to perform complex case processing in a state court system. The role requires handling court filings, financial records, and public interactions with a strong emphasis on accuracy and compliance with court rules.

The position involves courtroom duties, jury management, and supervising staff as needed. A high school diploma and related experience are noted, with an associate degree or 60 semester hours plus two