Senior Private Family Office Operations Manager

Mysmartjobboard; Florida; Hybrid; USD 175,000 - 225,000; Full time

Benefits offered by this job

Excellent benefits

401(k)

Job summary

Mysmartjobboard is seeking a seasoned Family Office Manager to partner with the Managing Director in Palm Beach. This role blends high-touch private service with rigorous operational discipline across residences, aviation, yachting, and luxury assets.

You will independently own projects, vendor coordination, and financial documentation while maintaining discretion and excellent judgment in a private UHNW setting.

Qualifications

• Prior family-office experience is strongly preferred.
• Experience supporting UHNW principals and complex luxury assets.

Responsibilities

• Manage day-to-day family-office operations and administrative workflow.
• Track projects, priorities and deadlines through completion.
• Manage mail, scanning, routing and follow-up.
• Maintain organized digital files and family-office records.
• Coordinate vendors, outside professionals and internal teams.
• Handle gifting and special projects with excellent taste and presentation.
• Liaise with accounting, residential teams, aviation, yacht operations and other stakeholders.
• Assist with expenses, invoices, budgets and financial documentation.
• Provide coverage and continuity when the Managing Director travels.
• Prepare correspondence, presentations, reports and executive materials.
• Research and execute special projects.
• Assist with coordination across multiple residences and family assets.
• Travel occasionally to other family properties.

Skills

Strong financial literacy

Excellent judgment

Discretion

Polished communication

Project management

Organization

Independent worker

Tools

Microsoft Office

SharePoint

ADP

Job description

Mysmartjobboard is seeking a seasoned Family Office Manager to partner with the Managing Director in Palm Beach. This role blends high-touch private service with rigorous operational discipline across residences, aviation, yachting, and luxury assets.

You will independently own projects, vendor coordination, and financial documentation while maintaining discretion and excellent judgment in a private UHNW setting.