Private Client Legal Administrative/Executive Assistant

JOHNLEONARD; Boston (MA); On-site; USD 70,000 - 110,000; Full time

Job summary

JOHN LEONARD, a leading Boston law firm, seeks a highly organized Legal Administrative / Executive Assistant to support multiple Private Client, Trusts and Estates, and Estate Planning attorneys. The role requires 8–10 years of experience, advanced MS Office skills, discretion, and the ability to manage calendars, draft documents, and coordinate meetings with clients.

This full-time on-site position offers a collaborative environment and opportunities to contribute to client service and firm

Qualifications

• 8–10 years of administrative, legal assistant, or executive assistant experience.
• Private Client, Trusts and Estates, or Estate Planning experience preferred.
• BA/BS degree preferred, but not required.
• Advanced proficiency in Microsoft Word, Outlook, PowerPoint, and Excel; experience with Adobe/Kofax PDF tools preferred.
• Exceptional written and verbal communication, organizational skills, and attention to detail.

Responsibilities

• Provide high‑level administrative and executive support to multiple Private Client attorneys.
• Manage calendars, scheduling, communications, and client relationships.
• Draft, format, proofread, and edit legal documents, presentations, and spreadsheets.
• Assist with timekeeping, billing, expenses, and client invoices.
• Coordinate meetings, events, signings, travel, and other logistics.
• Maintain accurate client and matter files, records, and correspondence.
• Support business development activities and follow-up.
• Coordinate with attorneys, paralegals, clients, vendors, and firm personnel to ensure efficient workflow.
• Anticipate needs, prioritize requests, and provide exceptional client service while maintaining strict confidentiality.

Skills

8–10 years experience

Administrative support

Legal office experience

Microsoft Word

Outlook

PowerPoint

Excel

Adobe PDF

Education

BA/BS degree preferred

Tools

MS Word

Outlook

PowerPoint

Excel

Adobe PDF

Job description

Schedule: Full-time | Monday-Friday, 9-5 | Exempt

Applicants must be authorized to work in the United States without sponsorship. This position is not eligible for employer-sponsored work authorization now or in the future.

About the Opportunity

Join a leading Boston law firm known for its commitment to legal excellence, diversity, equity, and inclusion, seeking a highly organized and proactive Legal Administrative / Executive Assistant to support multiple attorneys in a Private Client, Trusts and Estates, and Estate Planning practice.

Qualifications & Skills

• 8–10 years of administrative, legal assistant, or executive assistant experience required; law firm experience preferred.
• Private Client, Trusts and Estates, or Estate Planning experience preferred.
• BA/BS degree preferred, but not required.
• Advanced proficiency in Microsoft Word, Outlook, PowerPoint, and Excel; experience with Adobe/Kofax PDF tools preferred.
• Exceptional written and verbal communication, organizational skills, and attention to detail.
• Strong client service skills and the ability to build positive relationships with attorneys, clients, and colleagues.
• Highly proactive, resourceful, and dependable, with strong time management and problem‑solving abilities.
• Ability to manage multiple priorities, meet deadlines, and remain professional under pressure.
• Demonstrated confidentiality, discretion, and sound judgment when handling sensitive client and firm matters.
• Ability to work independently and collaboratively while anticipating needs and taking initiative.
• Flexibility to adjust work schedules occasionally to accommodate business needs.

Key Job Functions

• Provide high‑level administrative and executive support to multiple Private Client attorneys.
• Manage calendars, scheduling, communications, and client relationships.
• Draft, format, proofread, and edit legal documents, presentations, and spreadsheets.
• Assist with timekeeping, billing, expenses, and client invoices.
• Coordinate meetings, events, signings, travel, and other logistics.
• Maintain accurate client and matter files, records, and correspondence.
• Support business development activities and follow-up.
• Coordinate with attorneys, paralegals, clients, vendors, and firm personnel to ensure efficient workflow.
• Anticipate needs, prioritize requests, and provide exceptional client service while maintaining strict confidentiality.

JOHN LEONARD is an equal opportunity employer committed to representation, belonging, and accessibility in the workplace. All applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.