Senior/Principal Administrative Support - Executive Protocol & Strategic Engagements, CA , Onsite

Sandia National Laboratories; Livermore (CA); On-site; USD 58,000 - 106,000; Full time

Job summary

Sandia National Laboratories is seeking an Administrative Support Associate based in Livermore, CA to support high-profile Distinguished Visitors and executive engagements. The role requires professionalism, initiative and the ability to manage complex logistics in a fast-paced environment.

Responsibilities include coordinating visits, supporting external boards, handling sensitive information, and liaising with security and EPSE partners to ensure seamless events.

Qualifications

• High school diploma plus 3+ years of directly related experience.
• Experience with Excel, Word and Outlook.
• Interface professionally with staff, management and distinguished visitors.

Responsibilities

• Coordinate high-level visits and SNL-CA events.
• Provide protocol support to External Review/Advisory Boards.
• Serve as security liaison for DoE/DoD clearances and access.

Skills

Multitasking

Coordination

Communication

Security liaison

Education

High school diploma

Tools

Excel

Word

Outlook

Job description

Job ID: 699626
Location: Livermore, CA
Full/Part Time: Full-Time
Regular/Temporary: Regular

About Sandia

Sandia National Laboratories is the nation's premier science and engineering lab for national security and technology innovation, with teams of specialists focused on cutting-edge work in a broad array of areas. Some of the main reasons we love our jobs:

• Challenging work with amazing impact that contributes to security, peace, and freedom worldwide
• Extraordinary co-workers
• Some of the best tools, equipment, and research facilities in the world
• Career advancement and enrichment opportunities
• Flexible work arrangements for many positions include 9/80 (work 80 hours every two weeks, with every other Friday off) and 4/10 (work 4 ten-hour days each week) compressed workweeks, part-time work, and telecommuting (a mix of onsite work and working from home)
• Generous vacation, strong medical and other benefits, competitive 401k, learning opportunities, relocation assistance and amenities aimed at creating a solid work/life balance*

World-changing technologies. Life-changing careers. Learn more about Sandia at: http://www.sandia.gov

*These benefits vary by job classification.

What Your Job Will Be Like

Sandia National Laboratories is seeking a SNL-CA based Administrative Support Associate to join our Executive Protocol and Strategic Engagements team. The successful candidate will play a vital role in supporting high-profile distinguished visitors (DVs) and strategic engagements hosted by our Executive Leaders. This role requires professionalism, initiative, and the ability to succeed in a fast-paced environment, handle multiple logistics and priorities concurrently, collaborate with stakeholders, be able to receive and respond to feedback professionally, and champion innovation to support Sandia's goals and objectives.

On any given day, you may be called on to:

• Assist with coordination of high-level distinguished visits and SNL-CA specific events.
• Provide protocol support to Sandia's External Review and External Advisory Boards.
• Serve as a security subject matter expert on policies and processes for all levels of DoE and DoD clearances, badging, and accesses required for all activities supported by the Office of Executive Protocol and Strategic Engagements (EPSE).
• Serve as a liaison between the EPSE Office and internal, DoE, and DoD security organizations.
• Handle, disseminate, and dispose of sensitive personal information.
• Support Protocol Officers by managing the coordination of numerous fast-paced visits and events with complex logistics. This support includes:
• Comprehensive pre-planning - badging, base access, vault access, coordination of day-of tasks
• Seamless day-of execution - badging, escorting, catering, room set up (table tents, agendas, food, beverages), transportation, and other critical details as needed. These tasks require lifting, bending, twisting, pushing, and pulling.
• Partner with the Division 8000 executive office to support non-Protocol meetings, events, and visits, as needed.
• Support the EPSE team in designing processes to enhance workflow.

Ability to safely lift more than 35 lbs with or without assistance, bend, twist, push, and pull.

This position will require occasional travel to the SNL-NM site.

Due to the nature of the work, the selected applicant must be able to work onsite in Livermore, CA.

Salary Range

$57,800 - $106,000

*Salary range is estimated, and actual salary will be determined after consideration of the selected candidate's experience and qualifications, and application of any approved geographic salary differential.

Qualifications We Require

• High school diploma plus three (3) or more years of directly related experience, or equivalent combination of education and experience.
• Experience with the following:
  • Computer-based applications Excel, Word, and Outlook.
  • Work with highly personal and sensitive information.
  • Interface, in a professional manner, with all levels of staff and management, and high-level distinguished visitors and various stakeholders.
  • Organize, prioritize, and follow through to completion on multiple tasks, often under strict deadlines, frequent interruptions, and competing priorities.
• Active DOE Q-level security clearance or equivalent (e.g., DOD Top Secret).

Qualifications We Desire

• Deep understanding of SNLs Enterprise Person (EP) database and the process for allowing visitors access onto SNL property.
• Experience performing ambiguous assignments under critical time constraints independently or as part of a team.
• Ability to effectively work and collaborate in a team environment under pressure.
• Ability to interact with all levels of internal and external personnel, including the ability to network and build effective working relationships with multiple stakeholders.
• Ability to think outside the box and develop streamlined processes and procedures.
• Demonstrated ability to organize, prioritize, and follow through to completion on multiple tasks.
• Experience working in a fast-paced, politically sensitive environment.
• Experience meeting customer/project needs that result in overtime and/or working flexible hours (including weekends).
• Ability to independently resolve issues and problems while completing a task.
• Experience working distinguished level events in a corporate, government, or non-profit setting.

About Our Team

The Office of Executive Protocol and Strategic Engagements holds a commitment to ensuring efficient planning and effective execution of protocol expertise for Distinguished Visitor (DV) visits and strategic events in New Mexico and California to highlight Sandia's mission and achievements.

Posting Duration

This posting will be open for application submissions for a minimum of three (3) calendar days, including the 'posting date'. Sandia reserves the right to extend the posting date at any time.

Security Clearance

Position requires a Department of Energy (DOE) Q security clearance to start, or equivalent active security clearance with another U.S. government agency (e.g., DOD). Sandia is required by DOE directive to conduct a pre-employment drug test and background review that includes checks of personal references, credit, law enforcement records, and employment/education verifications. Applicants for employment need to be able to maintain a DOE Q-level security clearance, which requires U.S. citizenship. If you hold more than one citizenship (i.e., of the U.S. and another country), your ability to obtain a security clearance may be impacted.

Applicants offered employment with Sandia are subject to a federal background investigation to meet the requirements for access to classified information or matter if the duties of the position require a DOE security clearance. Substance abuse or illegal drug use, falsification of information, criminal activity, serious misconduct or other indicators of untrustworthiness can cause a clearance to be denied or terminated by DOE, resulting in the inability to perform the duties assigned and subsequent termination of employment.

EEO

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status and any other protected class under state or federal law.

NNSA Requirements for MedPEDs

If you have a Medical Portable Electronic Device (MedPED), such as a pacemaker, defibrillator, drug-releasing pump, hearing aids, or diagnostic equipment and other equipment for measuring, monitoring, and recording body functions such as heartbeat and brain waves, if employed by Sandia National Laboratories you may be required to comply with NNSA security requirements for MedPEDs.

If you have a MedPED and you are selected for an on-site interview at Sandia National Laboratories, there may be additional steps necessary to ensure compliance with NNSA security requirements prior to the interview date.

Essential Functions

If offered the position, you may be required to demonstrate your fitness to perform certain physical aspects of the position, including lifting, carrying, pushing, and pulling.