Senior/Principal Administrative Support, Onsite

Sandia National Laboratories; Albuquerque (NM); On-site; USD 49,000 - 89,000; Full time

Benefits offered by this job

Flexible work arrangements

Generous vacation

Relocation assistance

Job summary

Sandia National Laboratories in Albuquerque, NM seeks an enthusiastic Administrative Support professional for a fast-paced program team. You will work with program managers, technical teams, and external partners to provide comprehensive administrative support and ensure communication and documentation are accurate.

On any given day you may schedule meetings, update trackers, prepare materials, and coordinate with cross-site colleagues to ensure priorities are understood and actioned.

Qualifications

• High school diploma plus five or more years of directly relevant experience.
• Experience with Microsoft Office suite such as Word, Excel, PowerPoint, and/or Outlook.
• Active DOE Q-level security clearance or equivalent DOD Top Secret level security clearance.

Responsibilities

• Schedule high-level program meetings, coordinate attendees, verify clearance levels, and take minutes.
• Update and manage logs and trackers, follow up on actions and decisions.
• Coordinate inputs for weekly Tier Board meetings and facilitate the meeting.

Skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Education

High school diploma

Tools

Microsoft Office Suite

Job description

Location: Albuquerque, NM

Full-Time

Regular

About Sandia

Sandia National Laboratories is the nation's premier science and engineering lab for national security and technology innovation, with teams of specialists focused on cutting-edge work in a broad array of areas. Some of the main reasons we love our jobs:

• Challenging work with amazing impact that contributes to security, peace, and freedom worldwide
• Extraordinary co-workers
• Some of the best tools, equipment, and research facilities in the world
• Career advancement and enrichment opportunities
• Flexible work arrangements for many positions include 9/80 (work 80 hours every two weeks, with every other Friday off) and 4/10 (work 4 ten-hour days each week) compressed workweeks, part-time work, and telecommuting (a mix of onsite work and working from home)
• Generous vacation, strong medical and other benefits, competitive 401k, learning opportunities, relocation assistance and amenities aimed at creating a solid work/life balance*

World-changing technologies. Life-changing careers. Learn more about Sandia at: http://www.sandia.gov

*These benefits vary by job classification.

What Your Job Will Be Like

We are seeking an enthusiastic and detail-oriented administrative professional (job title: Administrative Support) ready to take on new challenges providing support for our fast-paced, high-impact program. You will work independently as an integrated member of the program and as a key member of the Administrative Program Support team. You will interact daily with program managers, technical teams, external partners, and high-level stakeholders as you provide consistent, comprehensive support for mission needs at both the Livermore and Albuquerque sites. You will work collaboratively with your program leaders to ensure understanding of priorities and execution of multiple reoccurring meetings as well as general administrative support activities.

On any given day, you may be called on to:

• Schedule high-level program meetings to include securing a location, coordinating attendees (including visitors), verifying clearance levels, organizing content and setting agendas, presenting slides, taking minutes, and collecting action items
• Update and manage logs and trackers, follow up on actions and decisions under direction of program POCs
• Coordinate inputs for weekly Tier Board meetings, populate the board, facilitate the meeting, and elevate items as instructed
• Collaborate with colleagues across Sandia, and engage proactively with external partners across the National Security Complex and stakeholders at NNSA and Air Force
• Ensure accuracy and professionalism of emails, calendar invites, and meeting documentation
• Understand how and where documents are stored and ensure the appropriate folders and repositories are used
• Participate in information management and communication projects and processes, including SharePoint accounts; photo and video scheduling, collection and storage; review and approval processes; and assistance with management reporting
• Gather, collect, record, monitor, and verify data and information from multiple sources

Due to the nature of the work, the selected applicant must be able to work onsite in Albuquerque, NM

Salary Range

$48,500 - $89,000

*Salary range is estimated, and actual salary will be determined after consideration of the selected candidate's experience and qualifications, and application of any approved geographic salary differential.

Qualifications We Require

• High school diploma plus five or more years of directly relevant experience
• Experience with Microsoft Office suite such as Word, Excel, PowerPoint, and/or Outlook
• Active DOE Q-level security clearance or equivalent DOD Top Secret level security clearance

Qualifications We Desire

• Bachelor's degree in relevant field plus two or more years of experience
• Experience planning and managing large-scale meetings and events
• Experience with Microsoft SharePoint and Confluence
• Proven ability to thrive in a team environment and effectively interact with all levels of internal and external personnel, including management and technical staff
• Strong organizational skills with the ability to prioritize and complete multiple tasks independently, often under tight deadlines and competing priorities
• Proactive problem-solving skills and a willingness to troubleshoot challenges with a customer service-oriented mindset
• Excellent written and verbal communication skills
• Familiarity with Nuclear Deterrence programs and Sandia's program structure

About Our Team

The ND Communications and Information Management department is a dynamic team that provides technical writing, information management, and administrative expertise for modernization and stockpile programs in Division 8000.

Posting Duration

This posting will be open for application submissions for a minimum of three (3) calendar days, including the 'posting date'. Sandia reserves the right to extend the posting date at any time.

Security Clearance

Position requires a Department of Energy (DOE) Q security clearance to start, or equivalent active security clearance with another U.S. government agency (e.g., DOD). Sandia is required by DOE directive to conduct a pre-employment drug test and background review that includes checks of personal references, credit, law enforcement records, and employment/education verifications. Applicants for employment need to be able to maintain a DOE Q-level security clearance, which requires U.S. citizenship. If you hold more than one citizenship (i.e., of the U.S. and another country), your ability to obtain a security clearance may be impacted.

Applicants offered employment with Sandia are subject to a federal background investigation to meet the requirements for access to classified information or matter if the duties of the position require a DOE security clearance. Substance abuse or illegal drug use, falsification of information, criminal activity, serious misconduct or other indicators of untrustworthiness can cause a clearance to be denied or terminated by DOE, resulting in the inability to perform the duties assigned and subsequent termination of employment.

EEO

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status and any other protected class under state or federal law.

NNSA Requirements for MedPEDs

If you have a Medical Portable Electronic Device (MedPED), such as a pacemaker, defibrillator, drug-releasing pump, hearing aids, or diagnostic equipment and other equipment for measuring, monitoring, and recording body functions such as heartbeat and brain waves, if employed by Sandia National Laboratories you may be required to comply with NNSA security requirements for MedPEDs.

If you have a MedPED and you are selected for an on-site interview at Sandia National Laboratories, there may be additional steps necessary to ensure compliance with NNSA security requirements prior to the interview date.