Senior Portfolio Manager

Lincoln Property Company; Orlando (FL); On-site; USD 90,000 - 140,000; Full time

Benefits offered by this job

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Job summary

Lincoln Property Company in Orlando, FL seeks a Senior Portfolio Manager to oversee day-to-day property operations, financial management, and tenant relations across assigned buildings. You will implement policies, manage budgets, negotiate contracts, and ensure compliance with owner goals.

The role requires 7+ years of commercial property management, leadership of staff, and strong communication with clients and vendors. Proficiency with Yardi, MRI, Kardin, and MS Office is preferred.

Qualifications

• 7+ years of commercial property management experience.
• Leadership responsibilities and track record of staff development.
• Financial acumen and experience preparing monthly financial packages for owners.
• Experience creating and executing annual property operating budgets and capital budgets.
• Experience reconciling tenant CAM expenses.
• Excellent verbal and written communication skills and established relationships with coworkers, clients, and vendors.
• Proficiency in Yardi, MRI, Kardin.
• MS Office proficiency; Excel is a plus.

Responsibilities

• Day-to-day operational management of the building to assure maintenance of approved quality standards.
• Supervision of all maintenance programs relating to interior and exterior condition and appearance of the property.
• Act as the main Client POC for all facility/building matters on assigned buildings and portfolio.
• Develop, and maintain strong positive working relationships with Client’s tenant representatives.
• Responsible for a positive and prompt response to all requests from Client’s tenant representatives and to the requests from building stakeholders to constantly assess tenant needs and to assure problems are being solved promptly and to the mutual benefit of the tenant and the property.
• Responsible for the selection of outside contract services, vendors, negotiation of service agreements, and day-to-day monitoring of vendor performance to assure full compliance with standards established within the service agreement.
• Solicit bids from vendors for work performed in building(s) and award contracts after securing appropriate/required approvals; maintain working knowledge of all vendor contracts and ensure compliance with same.
• Responsible for the development and administration of the Business Plan, Action Plan, and Budget for the property. Upon approval of the Business Plan, Action Plan, and Budget, the Property manager is accountable for maintaining management practices within the parameters of the approved Business Plans, Action Plans, and Budget.
• Accountable for the collection, analysis, and reporting of such data as may be required to provide an accurate and current assessment of building management results.
• Responsible for the administration of all tenant leases in full compliance with lease provisions. The Property Manager is responsible for the timely determination of escalations, time collection of all rents and for undertaking appropriate action to help lease available space within the building.
• Responsible for ongoing meaningful communications with the owner’s representative of the property and the appropriate Accounting Controller. Responsible for understanding and accomplishment of owner’s goals and objectives for the project.
• Responsible for the day-to-day financial management of the property with specific attention to accounts receivable, collection activities, financial analysis, maintenance of accounts payable on a current basis (taking advantage of discounts wherever possible) and the maintenance of all necessary financial records and files in an accurate and timely manner.
• Charged with full compliance of all policies and procedures with respect to the administration of personnel employed, as part of the approved staffing tables.
• Accountability for compliance with on-the-job training activities for subordinates and trainees, working within the policies and procedures set out by Lincoln Property Company.
• Expected to become thoroughly conversant with and knowledgeable of the following aspects of Property Management.

Skills

Leadership

Financial acumen

Communication

Time management

Multi-tasking

Best practices

Education

Bachelor’s Degree

Tools

Yardi

MRI

Kardin

MS Office

Excel

Job description

Senior Portfolio Manager located in Orlando Florida charged with the day-to-day implementation of policies, procedures and programs that will assure a well-managed, well-maintained building, placing maximum emphasis on positive response to the concerns and needs of the tenants and on increasing the value of the property being managed. The Property Manager will work to contribute to the already world class property management services, employing strong business acumen and best practices in industry.

Scope of Responsibility

• Day-to-day operational management of the building to assure maintenance of approved quality standards.
• Supervision of all maintenance programs relating to interior and exterior condition and appearance of the property.
• Act as the main Client POC for all facility/building matters on assigned buildings and portfolio.
• Develop, and maintain strong positive working relationships with Client’s tenant representatives.
• Responsible for a positive and prompt response to all requests from Client’s tenant representatives and to the requests from building stakeholders to constantly assess tenant needs and to assure problems are being solved promptly and to the mutual benefit of the tenant and the property.
• Responsible for the selection of outside contract services, vendors, negotiation of service agreements, and day-to-day monitoring of vendor performance to assure full compliance with standards established within the service agreement.
• Solicit bids from vendors for work performed in building(s) and award contracts after securing appropriate/required approvals; maintain working knowledge of all vendor contracts and ensure compliance with same.
• Responsible for the development and administration of the Business Plan, Action Plan, and Budget for the property. Upon approval of the Business Plan, Action Plan, and Budget, the Property manager is accountable for maintaining management practices within the parameters of the approved Business Plans, Action Plans, and Budget.
• Accountable for the collection, analysis, and reporting of such data as may be required to provide an accurate and current assessment of building management results.
• Responsible for the administration of all tenant leases in full compliance with lease provisions. The Property Manager is responsible for the timely determination of escalations, time collection of all rents and for undertaking appropriate action to help lease available space within the building.
• Responsible for ongoing meaningful communications with the owner’s representative of the property and the appropriate Accounting Controller. Responsible for understanding and accomplishment of owner’s goals and objectives for the project.
• Responsible for the day-to-day financial management of the property with specific attention to accounts receivable, collection activities, financial analysis, maintenance of accounts payable on a current basis (taking advantage of discounts wherever possible) and the maintenance of all necessary financial records and files in an accurate and timely manner.
• Charged with full compliance of all policies and procedures with respect to the administration of personnel employed, as part of the approved staffing tables.
• Accountability for compliance with on-the-job training activities for subordinates and trainees, working within the policies and procedures set out by Lincoln Property Company.
• Expected to become thoroughly conversant with and knowledgeable of the following aspects of Property Management.

Work Experience and Competencies

• 7+ years of commercial property management experience.
• Leadership responsibilities, and proven track record of staff development and mentorship.
• Financial acumen and experience preparing and interpreting monthly financial packages for owners.
• Experience creating and executing annual property operating budgets and capital budgets.
• Experience reconciling tenant annual CAM expenses.
• Excellent verbal and written communication skills and track record of established relationships with coworkers, clients, and vendors.
• Technology skills with Yardi, MRI, Kardin
• MS Office proficiency, mastery of Excel a plus
• Bachelor’s Degree preferred.

Candidate Attributes and Skills

• Time management
• Problem resolution
• Multi-tasking
• Implementation of best practices
• Traits which align with LPC core values

Candidate Accommodations

LPC provides reasonable accommodations in job application procedures for individuals with disabilities. If you need assistance or accommodation due to a disability, please contact Human Resources.

Equal Opportunity Employment

LPC is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.