Senior Portfolio Administrator, Operations, Collateralized Loan Obligations (CLOs)

Octagon Credit Investors; New York (NY); On-site; USD 110,000 - 170,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) matching

Employee Assistance Program

Licensure assistance

Family leave

Job summary

Octagon Credit Investors in New York seeks a Senior Portfolio Administrator to support Collateral Administration and Accounting. You will reconcile cash and investments, process loan actions, and maintain accurate records. The role requires 4+ years in CLOs or related credit operations and strong attention to detail.

You’ll partner with custodians and internal teams, drive process improvements, and help manage risk while contributing to Octagon’s operational excellence.

Qualifications

• Bachelor’s degree with 4+ years of relevant experience in CLOs, syndicated loans, loan products, or bonds working as an operational credit administrator at an investment adviser, administrator, or related professional services firm
• Solid ability to interpret credit agreements, amendments, and related documentation.
• Knowledge of private credit is preferred but not mandatory
• Excellent organizational skills
• Excellent written and oral communication skills, strong analytical skills, and exemplary attention to detail
• Ability to multi‑task, be proactive, work independently, and work effectively under pressure (often under deadlines and changing priorities)
• Comfortable interacting and building relationships with all teams across the firm and affiliated organizations
• Mentor and train junior staff by helping develop their technical skills and grow in their careers

Responsibilities

• Reconcile cash, investment holdings, accrued interest forecasts, asset details and par amounts between Octagon, custodian and administrator records
• Process bank loan corporate actions, restructures, amendments and any other facility changes
• Ensure all interest and principal activity is accurately and timely processed and reflected in the system
• Investigate and resolve discrepancies with custodians, administrators, agent banks and / brokers
• Identify and execute opportunities to improve team efficiency, mitigate risk, and enhance the client experience
• Support the development of technology-based solutions designed to improve internal recordkeeping, monitoring, and reporting capabilities
• Proactively take on ad hoc projects and provide support for new business initiatives, as needed

Skills

Credit administration

Attention to detail

Communication

Problem solving

Education

Bachelor’s degree in finance or related field

Tools

ClearPar

Geneva

WSO Administrator

Allvue Systems

FinDox

LendAmend

DTCC

Job description

Octagon Credit Investors, LLC is a 30-year-old, $33 billion below-investment grade corporate credit investment adviser focused on leveraged loan, high yield bond and structured credit (CLO debt and equity) investments. Through fundamental credit analysis and active portfolio management, Octagon’s investment team identifies attractive relative value opportunities across below-investment grade asset classes, sectors, and issuers. Octagon’s investment philosophy and methodology encourage and rely upon dynamic internal communication to manage portfolio risk. Over its history, the firm has applied a disciplined, repeatable, and scalable approach in its effort to generate attractive risk-adjusted returns for its investors.

Octagon is majority-owned by Conning, a leading global investment management firm with a long history of serving the insurance industry. Octagon’s investment expertise is complemented by Conning’s deep understanding of insurers’ portfolio requirements and constraints. Octagon and Conning are part of the Generali Investments platform, an ecosystem of asset management firms operating in more than 20 countries, offering distinctive strategies and expert insights to help investors achieve long-term performance. Generali Investments is the asset management arm of the Generali Group, one of the world's largest insurance and asset management groups.

Octagon believes that providing a challenging and rewarding career, combined with a supportive work environment, incents employees to remain at the firm. Significant employee ownership and low employee turnover also underscore our culture of partnership, teamwork, and dedication to preserving investor capital across all our funds/accounts under management. We also embrace the principles of diversity, equity, and inclusion; our employees can bring the best version of themselves to work every day. We thrive in an environment where everyone’s voice is heard, every idea counts, and the differences of our employees are valued.

Position Summary:

The Senior Portfolio Administrator is responsible for supporting the Collateral Administration and Accounting teams at Octagon with various aspects of daily operations, data management, and maintenance of accounting systems in accordance with business needs. We are looking for a professional with 4+ years of experience who is curious, eager to learn, excited to contribute and take initiative, and will help add value to the team. The Senior Portfolio Administrator will report to the Managing Director of Collateral Administration and take on an integral role in helping to manage and contribute to Octagon’s operational responsibilities.

Essential Duties and Responsibilities:

• Reconcile cash, investment holdings, accrued interest forecasts, asset details and par amounts between Octagon, custodian and administrator records
• Process bank loan corporate actions, restructures, amendments and any other facility changes
• Ensure all interest and principal activity is accurately and timely processed and reflected in the system
• Investigate and resolve discrepancies with custodians, administrators, agent banks and / brokers
• Identify and execute opportunities to improve team efficiency, mitigate risk, and enhance the client experience
• Support the development of technology-based solutions designed to improve internal recordkeeping, monitoring, and reporting capabilities
• Proactively take on ad hoc projects and provide support for new business initiatives, as needed

Areas of Knowledge, Skills, and Abilities/Qualifications:

• Bachelor’s degree with 4+ years of relevant experience in CLOs, syndicated loans, loan products, or bonds working as an operational credit administrator at an investment adviser, administrator, or related professional services firm
• Solid ability to interpret credit agreements, amendments, and related documentation.
• Working knowledge of ClearPar, Geneva, WSO Administrator and Utility, Allvue Systems (Everest), FinDox, LendAmend, and/or DTCC (ALERT and CTM) platforms a plus
• Knowledge of private credit is preferred but not mandatory
• Excellent organizational skills
• Excellent written and oral communication skills, strong analytical skills, and exemplary attention to detail
• Ability to multi‑task, be proactive, work independently, and work effectively under pressure (often under deadlines and changing priorities)
• Comfortable interacting and building relationships with all teams (including senior management) across the firm and affiliated organizations
• Highly motivated, proactive team player with a positive attitude
• Mentor and train junior staff by helping develop their technical skills and grow in their careers
• Outstanding reputation of professional integrity and maturity.
• Ability to clearly articulate views and supporting data
• Have the flexibility and ability to work with a variety of different teams and individuals with varying degrees of seniority

Compensation and Benefits:

• Competitive salary and eligibility for year‑end performance‑based bonus
• Medical, dental, vision, life, and disability insurance
• 401(k) matching program
• Employee Assistance Program (“EAP”)
• Professional designation and licensure assistance
• Family support and leaves of absence

Octagon Credit Investors is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including gender, gender identity, sexual orientation, or pregnancy), marital status, national origin, disability, age, or veteran status.