Senior PO & Inventory Specialist

Helix Traffic; Northern (KY); Hybrid; USD 80,000 - 100,000; Full time

Job summary

Helix Traffic is seeking a Senior PO & Inventory Specialist to own the purchase order lifecycle and inventory valuation. You will lead three-way matching, investigate discrepancies, and partner with Purchasing, Branch Operations, Receiving, and Accounts Payable to protect margins and optimize working capital.

You will monitor inventory metrics, support month-end close, and drive process improvements across procure-to-pay functions within a multi-branch environment.

Qualifications

• 3–5+ years of progressive Accounts Payable experience in a high-volume PO environment.
• Advanced Excel skills (PivotTables, XLOOKUP, data modeling) and ERP familiarity.
• Experience with PO lifecycle, receiving, three-way matching, and inventory valuation.
• Strong analytical and communication skills.

Responsibilities

• Manage high-volume PO invoices using three-way matching and GL coding.
• Research and resolve variances involving POs, branch receiving records, pricing, quantity discrepancies, and freight costs.
• Monitor GR/IR clearing accounts to support accurate month-end accruals.
• Analyze inventory valuation and reconcile slow-moving or obsolete inventory.
• Partner with Corporate Accounting on month-end close activities, journal entries, and internal audits.
• Work with branch managers, Purchasing, Accounts Payable, Receiving, and external vendors to resolve issues and improve the procure-to-pay process.

Skills

Accounts Payable

Purchase orders

Inventory management

GAAP knowledge

Excel PivotTables

ERP systems

Data analysis

Education

Bachelor's degree

Tools

Sage 100

NetSuite

Job description

114 Capital Way, Christiana, TN 37037, USA

Job Description

Position Summary

As aSenior PO & Inventory Specialist, you will take ownership of the financial and operational integrity of the purchase order lifecycle. This position combines day-to-day transactional execution with detailed inventory tracking, financial analysis, and process oversight.

You will lead three-way matching processes, investigate complex receiving and invoicing discrepancies, audit inventory valuation for specialized field assets, and help minimize supply chain financial exposure. This role serves as a key connection betweenPurchasing, Branch Operations, Receiving, and Accounts Payable, ensuring process compliance, protecting company margins, and supporting effective working capital management.

Primary Responsibilities

• Manage a high volume of purchase order invoices using three-way matching procedures and ensure accurate General Ledger (GL) coding.
• Research and resolve complex variances involving purchase orders, branch receiving records, pricing, quantity discrepancies, and freight costs.
• Monitor unmatched receipts, open purchase orders, and Goods Received/Invoices Received (GR/IR) clearing accounts to support accurate month-end accruals.
• Analyze inventory valuation, identify slow-moving and obsolete inventory, and lead physical-to-book inventory research and reconciliations.
• Partner with Corporate Accounting on month-end close activities, journal entries, reconciliations, and internal audit requirements related to branch receiving and inventory.
• Work closely with branch managers, Purchasing, Accounts Payable, Receiving, and external vendors to resolve issues and improve the procure-to-pay process.
• Identify opportunities to improve transaction accuracy, reduce financial exposure, improve cash flow, and optimize inventory management.
• Monitor key inventory metrics, including inventory turns, carrying costs, and aging, and provide recommendations for improvement.

Required Qualifications

• 3–5+ years of progressive experience in Accounts Payable within a high-volume purchase order environment, purchase order management, receiving, inventory management, financial analysis, inventory control, cost accounting, or a related field.
• Advanced proficiency with Excel, including PivotTables, XLOOKUPs, data modeling, reconciliation, and troubleshooting.
• Experience working with the Accounts Payable and Materials Management modules of a major ERP system.
• Strong understanding of the purchase order lifecycle, including purchase order creation and management, receiving, three-way matching, and fundamental GAAP principles related to inventory valuation and liabilities.
• Ability to independently research complex data issues, identify root causes, and develop effective solutions.
• Ability to communicate financial and operational information clearly and effectively with employees at all levels, from branch and warehouse personnel to corporate leadership.
• Strong organizational skills and attention to detail, with the ability to manage high-volume transactions while maintaining accuracy and meeting deadlines.

Preferred Qualifications

• Bachelor’s degree in Business, Accounting, Supply Chain Management, or a related field preferred.
• Experience with Sage 100 and/or NetSuite preferred.
• Experience working in a multi-branch or decentralized operational environment.
• Experience with inventory-intensive businesses, field assets, or equipment-related inventory.
• Experience supporting month-end close and internal or external audits.
• Experience identifying and implementing process improvements within procurement, inventory, or Accounts Payable functions.

114 Capital Way, Christiana, TN 37037, USA