Senior PMO Portfolio Analyst

Trupanion1; Seattle (WA); Hybrid; USD 120,000 - 160,000; Full time

Job summary

Trupanion1 is seeking a Senior PMO Portfolio Analyst to drive analytics, resource visibility, and governance across the Technology portfolio. The role focuses on capacity planning, performance reporting, and decision support for leadership.

You will own forecasts, dashboards, and executive-level reporting, partnering with tech leaders to optimize prioritization and investments. Hybrid Seattle-area work arrangement offered.

Qualifications

• Bachelor's degree or equivalent professional experience.
• 5+ years in PMO ops, portfolio management, or analytics.
• Experience with resource planning, demand forecasting, and capacity analysis.
• Experience developing dashboards, reports, and exec presentations.
• Familiarity with Jira/Planview/Smartsheet/MS Project preferred.

Responsibilities

• Own and manage resource and capacity planning across the Technology portfolio.
• Develop forecasts and identify gaps, bottlenecks, staffing needs.
• Translate data into actionable insights for technology leadership.
• Support prioritization, sequencing, and investment planning.
• Maintain dashboards, KPIs, and portfolio reporting.

Skills

Portfolio analytics

Resource planning

Capacity forecasting

Executive dashboards

Stakeholder communication

Education

Bachelor's degree in Business Administration, Information Technology, Finance, Project Management, Data Analytics, or related field

Tools

Jira

Planview

Smartsheet

Microsoft Project

Job description

Position Summary:

The Senior PMO Portfolio Analyst plays a key role within the Project Management Office (PMO), providing advanced portfolio analytics, resource and capacity planning, performance reporting, governance, and strategic decision support across the Technology portfolio.

A primary responsibility of this role is owning resource and capacity visibility across the Technology portfolio. The Senior PMO Portfolio Analyst analyzes resource allocation, availability, demand, utilization, and capacity constraints to identify trends, risks, and opportunities and provide actionable insights to Technology leadership.

The Senior PMO Portfolio Analyst also drives improvements to PMO processes, reporting, tools, and data standards to support a scalable and effective portfolio management function.

This position is open to candidates in the Seattle, WA area. You will have a hybrid remote/in-office schedule where you will work from our casual, pet-friendly office at least 3 days a week.

Responsibilities:

• Own and manage resource and capacity planning and tracking across the Technology portfolio, including resource allocation, availability, utilization, demand, and capacity constraints.


• Develop resource and capacity forecasts and identify current and future gaps, conflicts, bottlenecks, and staffing needs.


• Translate complex portfolio and resource data into actionable insights and recommendations for Technology leadership.


• Support leadership decisions regarding project prioritization, sequencing, staffing, investment, and portfolio commitments.


• Partner with Technology leaders and resource managers to understand resource demand, validate capacity assumptions, and maintain accurate forecasts.


• Lead portfolio-level analysis across projects and programs to identify trends, delivery risks, dependencies, resource constraints, and opportunities.


• Develop and maintain executive‑level portfolio dashboards, scorecards, KPIs, and reporting that provide clear visibility into portfolio health and performance.


• Support portfolio planning, project intake, evaluation, prioritization, sequencing, and investment planning processes.


• Support portfolio financial management, including budgets, forecasts, actuals, variances, and investment tracking, as applicable.


• Partner with Finance stakeholders to reconcile and analyze portfolio financial and resource information.


• Prepare analysis, recommendations, presentations, and decision‑support materials for portfolio reviews and senior leadership discussions.


• Drive automation and process improvements that reduce manual reporting, improve data quality, and increase portfolio transparency.


• Support the administration, optimization, and continued development of Project Portfolio Management (PPM) tools and processes.


• Serve as a subject matter resource for portfolio reporting, resource planning, PMO processes, and portfolio management practices.

Qualifications:

• Bachelor's degree in Business Administration, Information Technology, Finance, Project Management, Data Analytics, or a related field, or equivalent professional experience.


• 5+ years of experience in PMO operations, portfolio management, portfolio analysis, resource management, business analysis, project/program management, data analytics, or a related field.


• Demonstrated experience with resource and capacity planning, including resource allocation, utilization, demand forecasting, capacity analysis, and identification of resource constraints.


• Experience supporting portfolio planning, prioritization, sequencing, demand management, and resource allocation decisions.


• Experience developing executive‑level dashboards, scorecards, KPIs, reports, and presentations.


• Strong analytical and problem‑solving skills with the ability to identify trends, risks, dependencies, and opportunities across a portfolio.


• Experience with project and portfolio management tools such as Jira, Planview, Smartsheet, Microsoft Project, or similar platforms.


• Ability to work independently and manage competing priorities.


• PMP, PgMP, Scrum, SAFe, or similar certification preferred.

Skills:

• Advanced experience with portfolio-level resource management, capacity forecasting, demand planning, and scenario analysis.


• Experience with Project Portfolio Management (PPM) platforms and portfolio governance processes.


• Knowledge of Agile, Waterfall, and hybrid project/program management methodologies.


• Experience establishing or improving PMO standards, governance, reporting, and portfolio management processes.


• Excellent verbal and written communication skills and ability to flex communication style with technical and non‑technical users.


• Organizational, prioritization, and time management skills.


• Ability to work with minimal supervision.


• Ability to learn quickly and adapt to a changing environment; proactive in seeking out information when necessary.


• Passion for and a desire to delight the customer.


• Creative problem solving, organization, attention to detail, flexibility, and adaptability are crucial to