PMO Porftfolio Manager (Local ti Chicago)

Sonoma Consulting Inc.; Oak Brook (IL); On-site; USD 120,000 - 150,000; Full time

Job summary

A national IT consulting firm is seeking a PMO Portfolio Manager in Oak Brook, Illinois. The role involves managing and optimizing the project portfolio, ensuring alignment with organizational objectives, delivering best practices in portfolio management, and collaborating across teams. Qualified candidates should have over 10 years of experience in project management and possess strong analytical and communication skills. This full-time position offers a chance to significantly impact business outcomes.

Qualifications

• 10+ years of experience in program, project, and portfolio management.
• 7+ years of experience with program and portfolio management functions.
• Strong portfolio, program, and project management skills.

Responsibilities

• Manage and monitor the strategic planning and execution of the portfolio.
• Design and manage the portfolio operating model.
• Collaborate with business to deliver capabilities supporting portfolios.

Skills

Influence management

Communication skills

Analytical skills

Decision making

Education

Bachelor’s degree in Management Information Systems, Business, or related field

Tools

Planview

MS Project

MS Excel

MS PowerPoint

MS Word

Job description

PMO Porftfolio Manager (Local ti Chicago)

Full-time

Sonoma Consulting is one of the fastest growing national IT Consulting and Executive Search company in the United States, which was founded in 2011 by Mark McGee, the President and CEO. Sonoma Consulting has two business divisions - IT Consulting Services & Executive Search to serve its 150 national clients which range from entrepreneurial start-ups to Global Fortune 500.

SUMMARY

PMO Portfolio Managers will be responsible for managing and monitoring the strategic planning, sequencing and execution of the portfolio to align to organizational objectives and complying/utilizing COE standards, processes and tools. In this role, they will identify barriers to change within their respective portfolios and make recommendations to improve the probability of success and identify tradeoffs and decisions to help portfolio optimization as a whole. This person is keen to drive measurable value out of the portfolio.

POSITION RESPONSIBILITIES

• Design, develop and manage the portfolio operating model and roles and responsibilities
• Develop and drive portfolio management best practices and standards that will improve productivity, investment decision making and realize targeted business outcomes.
• Collaborates with the business to deliver functional and enterprise level capabilities and ensure they align to the projects supporting their portfolios.
• Collaborates with the PMO COE Methods and Tools Manager to ensure use of standard methodologies, processes, PPM tools and reporting metrics (KPIs) across their portfolio.
• Work with the BRM representatives to make sure that appropriate program and project managers are allocated to portfolio projects and programs proactively.
• Develops a set of executive and portfolio related dashboards to communicate up and down the organization the status of the program portfolio
• Manages a the intake and demand management function and maintains the capital and expense budgets across the program portfolio
• Tracks, monitors and manages resource and capacity management conflicts and demands
• Responsible for the adoption of portfolio management methodology and provides suitable interpretation to all stakeholders within the organization
• Contributes to the development of overall Business and IT strategy as it relates to the project portfolio and performance of that portfolio
• Review, track and monitor business case input and results
• Creates and reports on benefits realization based on the justification in the business case for each project and/or program
• Contributes to training for portfolio management functions

OTHER SKILLS AND ABILITIES

• Strong influence management skills; ability to work cooperatively at all levels in a matrix environment to build and maintain the positive relationships required to accomplish organizational goals
• Excellent communication skills and interpersonal/team effectiveness – ability to succinctly and accurately communicate to various levels of management and employees
• Team with training, resource management, integration management and analytics functions to make sure they have the appropriate methods and tools
• Exceptional analytical, strategic, planning, organization, and time management skills to effectively execute project plans and budgets
• Clear understanding of the roles and responsibilities of cross- functional project teams and functional management
• Exceptional portfolio, program, and project management skills
• Business acumen; ability to think from an overall “best for the business” perspective
• Demonstrates initiative; results oriented
• Excellent decision making skills – ability to negotiate and balance decisions and manage competing priorities across multiple functional areas

DAY IN THE LIFE INTERACTION

• Portfolio Managers work closely with functional VPs to drive alignment between initiative(s) and work stream teams, monitor areas of significant program risk in conjunction with executive/steering committees, program leaders, and initiative leaders, and the Senior Director of PMO
• The person in this role will interact weekly or daily with PMO Program Managers to understand program health, resolve issues, and mitigate risks.
• Proactively work with the BRM to make the right assignments needed for the programs in the portfolio to successfully plan, launch and get executed.
• Team with the COE analytics team to leverage data analysis processes and tools to help identify trends and
• Portfolio Managers will team with Program Managers and COE Methods and Tools Manager to execute intake and demand management, financial, estimating and resource management processes
• They will own the accountability for the financial health of their portfolio
• Participate in the stage gate process for a particular projects and programs.
• Report to the Director of the COE on a weekly basis and provide status as to where value has been generated across the function and what activity was accomplished to drive standardization and transparency in a given week.

BASIC QUALIFICATIONS

EDUCATION REQUIRED

• Bachelor’s degree in Management Information Systems, Business, or related field

YEARS OF EXPERIENCE

• 10+ years of experience in program, project, and portfolio management
• 7+ years of experience with the functions within program and portfolio management
• 7+ years with delivery methodologies and tools

SPECIALIZED KNOWLEDGE REQUIRED

• Project, Program, and Portfolio leadership experience
• Program manager experience or people manager experience (with direct reports)
• Portfolio, capacity, and financial management experience
• Experience managing global initiatives
• Experience driving change management initiatives across an organization

DESIRED/PREFERRED QUALIFICATIONS

• Self-motivated individual with passion to succeed
• Demonstrated leadership for process harmonization across an organization
• Experience implementing initiatives through effective influence management skills at multiple levels in the organization
• Excellent verbal and written communication and presentation skills
• Experience in creating and delivering presentations to leadership
• Excellent facilitation and issue resolution skills
• Previous experience operating in a matrix organization
• Ability to work independently or collaboratively to determine and develop approaches to solutions with very little to no supervision or direction
• Experience providing work direction and leadership to people and teams in a management role
• Experience with Planview, MS Project, MS Excel, MS PowerPoint and MS Word
• Master’s degree in Management Information Systems, Business, or related field

PHYSICAL JOB REQUIREMENTS

While performing the duties of this job, the employee is regularly required to be independently mobile
Required to interact with a computer and communicate with peers and co-workers