Payroll Tax Analyst

ZealHire Inc.; Irving (TX); Hybrid; USD 70,000 - 100,000; Full time

Job summary

ZealHire Inc. in Irving, TX is seeking a Payroll Tax Analyst to manage payroll tax processing for multiple US entities. The role requires strong analytical skills, comfort with large ERP systems, and collaboration with senior management.

Responsibilities include quarterly tax filings, W2C processing, and handling notices. The position follows a Monday–Friday schedule with possible overtime during peak times and a hybrid onsite work pattern at the Irving location.

Qualifications

• Strong analytical skills and experience with large ERP software.
• Ability to work with multiple levels of management.
• Experience with payroll tax principles and filings.
• Knowledge of multistate US payroll tax compliance.
• W2 processing, notices, and resolution experience.

Responsibilities

• Ensure payroll tax compliance across governmental, regulatory and legislative requirements through quarterly filings and tax jurisdictions.
• Prepare W2C documentation and adjust wage/tax for various tax authorities.
• Handle quarterly error and adjustment entries in Workday.
• Research agency notices and respond to tax authorities.
• Manage visa tax requirements and related documentation.
• Audit state reciprocal agreements and update tax elections as needed.
• Provide resolutions for payroll tax discrepancies and explanations of W-2s.
• Support M&A projects with new account setups and related forms.
• Back up mail handling and special payroll tax projects.

Skills

Payroll tax compliance

Workday

ADP

W2 tax resolution

Multistate payroll

Tools

Workday

ADP

Smart Compliance

Job description

ZealHire. Irving, Texas, United States Contract Deadline: Nov 15, 2026

Interview: video interview and potential final in-person interview in Irving Texas therefore local candidates only will be considered

US Citizen/non conditional 10 year Green card only)

Work schedule: Monday – Friday- schedule may vary, 8 hour day; during peak times there will be overtime

Onsite hybrid model at 6555 North State Highway 161 Irving, TX 75039

Please have your candidates answer the following screening questions:

• Do you have experience with US payroll tax compliance in a large multistate environment?
• Do you have experience in Workday, ADP, Smart Compliance?
• Do you have experience with W2 tax resolution or agency notices?
• What size company have you supported ?
• Do you have Canada tax experience?
• How do you adhere to tax deadlines?

Position Summary (Purpose of job):

The Payroll Tax Analyst is responsible for the payroll tax processing for multiple McKesson US legal entities. This position requires very strong analytical skills, experience working with large ERP software, and the ability to work with multiple levels of management on occasion. This position requires working with moderate guidance demonstrating competence and application of standard payroll tax principles, theories concepts and techniques. Provides resolutions to an assortment of problems of moderately complex scope.

Key Responsibilities (List the top five to seven essential responsibilities in priority order.)

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• 1. Responsible for ensuring compliance with all payroll tax related governmental, regulatory and legislative requirements through quarterly balancing of payroll tax filings and tax jurisdictions through researching and resolving differences with taxing agencies; collecting refunds when applicable. Ensuring accurate employee wage and tax statements (W2’s)

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• 2. Prepares the W2C documentation and completes W2C spreadsheet for any tax related issues including but not limited to tax incompliance, multi-state employees, address changes, transfers, and payroll tax election changes. Processes wage and tax adjustments to state income tax withholding, state unemployment, federal, FICA, locals, etc. Research prior quarter and prior year entries and adjustments, working closely with the Senior Payroll Tax Analyst and Payroll Supervisor.

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• 3. Handles the entries associated with the quarterly error and adjustment reports needed for quarterly processing. Entering wage and tax adjustments into Workday for W-2 Error report, Negative Wage and Tax report, Employee Visa related issues, state reciprocal issues, Worker Pay Impact report while working closely with the Senior Payroll Tax Analysts.

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• 4. Responsible for the research and follow up on agency notices, W-2C’s and related correspondence and notifications to and from government agencies. Provides guidance on Power of Attorney forms, updating contact and mailing information with agencies, ADP, Equifax, internal and external customers to the Payroll Tax Coordinator. Typically working with moderate guidance.

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• 5. Responsible for Visa tax requirement compliance including but not limited to obtaining required supporting documentation, processing wage and tax adjustments and communication with the customer.

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• 6. Responsible for the set up and maintenance associated with state reciprocal agreements through regular audits validating home and work location tax set up, researching and providing tax election changes to Tax Coordinator for entry through regularly scheduled audits.

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• 7. Provides accurate and timely resolution for moderately complex payroll tax related discrepancies regarding paycheck earnings and deduction taxation, W2 explanations, payroll tax related escalations, military/visa exemptions, etc.

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• 8. Contributes to Mergers & Acquisitions projects through providing new account set ups, bank forms, authorization forms, guidance on Power of Attorney and other misc. forms to the Tax Coordinator for completion. Responsible for ensuring set up of final M&A information has been completed.

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• 9. Back up support for logging, scanning and uploading all incoming and outgoing mail, as well as the Payroll Tax Mailbox. Handles special projects as needed.

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$000,000 – $000,000 Salary range is not shown on the candidate portal