Senior Payroll Tax Analyst

Tax Executives Institute (TEI) - Cincinnati/Columbus Chapter; Long Beach (CA); On-site; USD 110,000 - 140,000; Full time

Job summary

TEI Cincinnati/Columbus Chapter seeks a Senior Payroll Tax Analyst to oversee multi-state payroll tax compliance for a complex healthcare organization. You will coordinate with ADP Tax Services, Workday Payroll, HR, and Accounting to ensure accurate withholding, reporting and timely filings.

Your responsibilities include reviewing 940, 941, and W-2 filings, performing reconciliations, supporting audits, and developing dashboards to monitor tax compliance and trends, with a focus on process

Qualifications

• Experience overseeing payroll tax compliance across multi-state multi-company healthcare.
• Strong knowledge of federal, state, local tax regulations.
• Experience with ADP Tax Services and Workday Payroll.
• Ability to prepare and review tax filings (940, 941, W-2s).
• Audits support and analytics for tax reporting.

Responsibilities

• Oversee payroll tax compliance for multi-state multi-company environment.
• Coordinate with ADP Tax Services on filings and notices.
• Prepare and review 940, 941, W-2 filings.
• Perform payroll tax reconciliations with Workday and ADP.
• Develop payroll tax dashboards and analytics.
• Support audits and annual tax filings (990;4720).
• Identify process improvements and automation opportunities including AI.

Skills

Payroll tax compliance

Workday Payroll

ADP Tax Services

Tax filings

Audit support

Data analytics

Process automation

Dashboards

Cross-functional

Tools

Workday

ADP Tax Services

Tax Software

Job description

Senior Payroll Tax Analyst is responsible for overseeing payroll tax compliance and reporting across a complex, multi-state, multi-entity healthcare organization. This role ensures accurate tax withholding, filing, and reconciliation while partnering with Payroll, HR, Accounting, and third-party providers (ADP Tax Services) to maintain compliance with all regulatory requirements. This position also plays a key role in developing reports and dashboards to monitor compliance, identifying process improvements and automation (AI) as well as supporting annual audits and company tax filings.

You Will

Payroll Tax Processing

• Oversee payroll tax compliance for a multi-state, multi-company environment.
• Ensure adherence to federal, state, and local regulations.
• Serve as the primary liaison with ADP Tax Services to ensure service accuracy and compliance.
• Work with ADP to set up new tax jurisdictions.
• Review tax notices and coordinate with ADP for resolution, including root cause analysis and prevention.
• Validate periodic, quarterly and annual tax filings prepared by ADP Tax Services including 940, 941 & W-2s.
• Maintain relationships with tax agencies and ensure timely responses.
• Act as a subject matter expert for payroll tax configuration within Workday Payroll.

Payroll Tax Accounting

• Perform payroll tax reconciliations between Workday, ADP Tax Services, and final tax filings.
• Prepare and review payroll tax journal entries and support financial close processes.
• Investigate and resolve discrepancies related to tax liabilities, filings, and payments.
• Research and update accounting team related to payroll tax and payment services banking items.
• Support audits by providing payroll tax documentation and reconciliations.
• Support the interim and year-end financial audit process as well as annual company tax filings (990;4720).

Collaboration, Automation & Analytics

• Serve as a resource and a back-up for payroll department functions.
• Partner with Payroll, HR, Benefits, and accounting teams.
• Provide guidance on taxation of benefits and special pay scenarios.
• Crosstrain payroll team members on tax compliance.
• Maintain documentation of payroll tax procedures and workflows.
• Identify inefficiencies and recommend process improvements and automation including AI recommendations.
• Develop payroll & tax reporting metrics and dashboards to monitor compliance and trends.
• Maintain professional and technical knowledge by attending education workshops.
• Ensure compliance with internal controls and organizational policies.

Other

• We seek Rebels who are curious about AI and its power to transform how we operate and serve our members.
• Actively support the achievement of SCAN's Vision and Goals.
• Other duties as assigned.