Senior Payroll Tax Analyst

Quest Oracle Community; Long Beach, Northern (CA, KY); Hybrid; USD 92,000 - 120,000; Full time

Benefits offered by this job

Annual bonus program

Wellness program

PTO

Holidays + floating + birthday

401(k) with employer match

Tuition reimbursement

Job summary

SCAN is seeking a Senior Payroll Tax Analyst to oversee payroll tax compliance and reporting across a multi-state, multi-entity healthcare organization. You will partner with ADP Tax Services, Workday Payroll, HR, and Accounting to ensure accurate withholding, filings, and reconciliations.

This role emphasizes analytics, automation (AI), and audit support, with a base salary ranging from $92,400 to $120,000 per year and mostly onsite work (2–3 days per week).

Qualifications

• Bachelor’s degree in accounting or equivalent experience.
• 5-8 years payroll, payroll tax payroll accounting work experience.
• Knowledge of wage and hour laws, payroll & tax compliance.
• Expertise in multi-state payroll tax compliance.
• Analytical thinking and issue resolution.
• Strong technical knowledge with process improvement mindset (AI).
• Strong written and verbal communication skills.
• Working knowledge of Workday Payroll, Oracle, SAP Concur. Advanced knowledge of Excel including V-lookups, pivot tables and complex formulas (use with AI).
• Experience with ADP Smart Compliance.

Responsibilities

• Oversee payroll tax compliance for a multi-state, multi-company environment.
• Ensure adherence to federal, state, and local regulations.
• Serve as the primary liaison with ADP Tax Services to ensure service accuracy and compliance.
• Work with ADP to set up new tax jurisdictions.
• Review tax notices and coordinate with ADP for resolution, including root cause analysis and prevention.
• Validate periodic, quarterly and annual tax filings prepared by ADP Tax Services including 940, 941 & W-2s.
• Maintain relationships with tax agencies and ensure timely responses.
• Act as a subject matter expert for payroll tax configuration within Workday Payroll.
• Perform payroll tax reconciliations between Workday, ADP Tax Services, and final tax filings.
• Prepare and review payroll tax journal entries and support financial close processes.
• Investigate and resolve discrepancies related to tax liabilities, filings, and payments.
• Research and update accounting team related to payroll tax and payment services banking items.
• Support audits by providing payroll tax documentation and reconciliations.
• Support the interim and year-end financial audit process as well as annual company tax filings (990;4720).
• Develop payroll & tax reporting metrics and dashboards to monitor compliance and trends.
• Maintain professional and technical knowledge by attending education workshops.

Skills

Analytical thinking

Issue resolution

Excel advanced

Communication skills

AI/process improvement mindset

Wage & hour knowledge

Multi-state payroll tax compliance

Education

Bachelor’s degree in accounting or equivalent experience

Tools

Workday Payroll

Oracle

SAP Concur

ADP Smart Compliance

ADP Tax Services

Job description

The Job

The Senior Payroll Tax Analyst is responsible for overseeing payroll tax compliance and reporting across a complex, multi-state, multi-entity healthcare organization. This role ensures accurate tax withholding, filing, and reconciliation while partnering with Payroll, HR, Accounting, and third-party providers (ADP Tax Services) to maintain compliance with all regulatory requirements.

This position also plays a key role in developing reports and dashboards to monitor compliance, identifying process improvements and automation (AI) as well as supporting annual audits and company tax filings.

You Will

Payroll Tax Processing

• Oversee payroll tax compliance for a multi-state, multi-company environment.
• Ensure adherence to federal, state, and local regulations.
• Serve as the primary liaison with ADP Tax Services to ensure service accuracy and compliance.
• Work with ADP to set up new tax jurisdictions.
• Review tax notices and coordinate with ADP for resolution, including root cause analysis and prevention.
• Validate periodic, quarterly and annual tax filings prepared by ADP Tax Services including 940, 941 & W-2s.
• Maintain relationships with tax agencies and ensure timely responses.
• Act as a subject matter expert for payroll tax configuration within Workday Payroll.
  

Payroll Tax Accounting

• Perform payroll tax reconciliations between Workday, ADP Tax Services, and final tax filings.
• Prepare and review payroll tax journal entries and support financial close processes.
• Investigate and resolve discrepancies related to tax liabilities, filings, and payments.
• Research and update accounting team related to payroll tax and payment services banking items.
• Support audits by providing payroll tax documentation and reconciliations.
• Support the interim and year-end financial audit process as well as annual company tax filings (990;4720).
  

Collaboration, Automation & Analytics

• Serve as a resource and a back-up for payroll department functions.
• Partner with Payroll, HR, Benefits, and accounting teams.
• Provide guidance on taxation of benefits and special pay scenarios.
• Crosstrain payroll team members on tax compliance.
• Maintain documentation of payroll tax procedures and workflows.
• Identify inefficiencies and recommend process improvements and automation including AI recommendations.
• Develop payroll & tax reporting metrics and dashboards to monitor compliance and trends.
• Maintain professional and technical knowledge by attending education workshops.
• Ensure compliance with internal controls and organizational policies.
  

Other

• We seek Rebels who are curious about AI and its power to transform how we operate and serve our members.
• Actively support the achievement of SCAN’s Vision and Goals.
• Other duties as assigned.

Your Qualifications

• Bachelor’s degree in accounting or equivalent experience.
• 5-8 years payroll, payroll tax payroll accounting work experience.
• Knowledge of wage and hour laws, payroll & tax compliance.
• Expertise in multi-state payroll tax compliance.
• Analytical thinking and issue resolution.
• Strong technical knowledge with process improvement mindset (AI).
• Working knowledge of Workday Payroll, Oracle, SAP Concur. Advanced knowledge of Excel including V-lookups, pivot tables and complex formulas (use with AI).
• Experience with ADP Smart Compliance.
• Strong written and verbal communication skills.
  

What's in it for you?

• Base salary range: $92,400 to $120,000 per year
• Work Mode: Mostly Onsite (will be onsite 2-3 days per week)
• An annual employee bonus program
• Robust Wellness Program
• Generous paid-time-off (PTO)
• Eleven paid holidays per year, plus 1 floating holiday, plus 1 birthday holiday
• Excellent 401(k) Retirement Saving Plan with employer match and contribution
• Robust employee recognition program
• Tuition reimbursement
• An opportunity to become part of a team that makes a difference to our members and our community every day!
  

AtSCAN we believe that it is our business to improve the state of our world. Each of us has a responsibility to drive Equality in our communities and workplaces. We are committed to creating a workforce that reflects our community through inclusive programs and initiatives such as equal pay, employee resource groups, inclusive benefits, and more.

SCAN is proud to be an Equal Employment Opportunity and affirmative action workplace. Individuals seeking employment will receive consideration for employment without regard to race, color, national origin, religion, age, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender perception or identity, age, marital status, disability, protected veteran status or any other status protected by law. A background check is required.