Senior Payroll Strategist - Hybrid Boston Area

Keolis Transit America; Boston (MA); Hybrid; USD 75,000 - 85,000; Full time

Job summary

Keolis Transit America in Boston offers a hybrid role for a Payroll Specialist responsible for biweekly and semi-monthly payroll processing using UKG Pro. The position includes ensuring accurate processing, timely reporting, and collaboration with HR and finance teams.

Responsibilities also cover audits, confidentiality, and working with local unions on payroll matters, with a focus on compliance and operational excellence in a dynamic transit environment.

Qualifications

• Knowledge of biweekly & semi-monthly payroll processing according to payroll best practices in UKG Pro.
• Ensure all payroll transactions are processed accurately and timely.
• Review payroll prior to transmission and reconcile totals.
• Understanding of taxation of employee and employer paid benefits.
• Keen knowledge of other items, other earnings, gross ups, W-2 adjustments, union dues deductions and other special payments.
• Ability to independently process accurate and timely biweekly, quarterly, and year-end reporting.
• Timely response, organization, and documentation of payroll inquires from business partners

Responsibilities

• Communicate efficiently with specialists, managers, directors and senior leadership.
• Manage payroll partnerships and provide support as the main point of contact for assigned locations.
• Hold biweekly meetings and direct working sessions with assigned locations (local HR) on past and future matters, proactively communicating deadlines leading up to payroll processing.
• Run reports to verify payroll totals against time and attendance totals for accuracy.
• Review payroll data, analyze and evaluate pay records to ensure compliance with policies and procedures ensuring timely and accurate payrolls for all employees.
• Responsible for creating final payroll reports for each location post-payroll processing.
• Prepare special reports for management, subpoena of records, and audits.
• Maintain payroll and related records for audit and control purposes.
• Communicate with local unions on union dues withholding and reporting of payments.
• Resolve payroll discrepancies received from location in a timely manner.
• Prepare final pay for terminated employees per State and CBA requirements.
• Provide timely response to payroll inquiries from locations
• Report needed changes for increased efficiency.
• Maintain confidentiality of payroll information
• Collaborate with other departments - HR, Time & Attendance, HRIS, Operations, Accounting to determine best practices and down/upstream impacts
• Other duties as assigned

Skills

Payroll processing

Biweekly payroll

UKG Pro knowledge

Taxation knowledge

Tools

UKG Pro

Job description

Keolis Transit America in Boston offers a hybrid role for a Payroll Specialist responsible for biweekly and semi-monthly payroll processing using UKG Pro. The position includes ensuring accurate processing, timely reporting, and collaboration with HR and finance teams.

Responsibilities also cover audits, confidentiality, and working with local unions on payroll matters, with a focus on compliance and operational excellence in a dynamic transit environment.