Senior Payroll Specialist

Chesterfield County Public Schools; United States; On-site; USD 60,000 - 102,000; Full time

Job summary

Chesterfield County Public Schools is seeking a Payroll Supervisor to oversee the calculation, payment and reconciliation of contracted wages for thousands of employees. You will supervise the payroll team, ensure timely processing, and resolve inquiries related to wages, deductions and retirements.

This role requires advanced knowledge of payroll policies, GAAP, and government regulations, plus proficiency with mainframe and modern office tools.

Qualifications

• Advanced knowledge of payroll policies and regulations.
• Ability to organize data and reconcile reports accurately.
• Experience with timekeeping, deductions and wage calculations.

Responsibilities

• Performs complex wage calculations for contracted employees.
• Oversees payroll processing, audits batches and ensures accuracy.
• Handles deductions, garnishments and retro salary adjustments.
• Responds to employee inquiries and provides documentation on pay.
• Trains staff and enforces compliance with relevant laws.

Skills

Payroll knowledge

Data analysis

Attention to detail

Communication skills

Initiative

Education

Associates Degree in Business

Payroll certification (FPC/CPP) preferred

3 years college coursework in Business/Accounting or 5 years accounting experience

Tools

Google Suite

Microsoft Office

Mainframe systems

Job description

General Description:

Responsible for the calculation, payment and reconciliation of contracted wages each pay period. Provides documentation and assists employees with inquiries regarding wages of new hires, salary amendments, resignations and retirement. Oversees daily functions of the payroll department, including VRS setups, Voluntary and involuntary deductions, garnishment processing, and any tasks to be completed prior to payroll runs and payroll processing. Processes voids, stop payments and manual checks.

Job Description:

Essential Job Functions: Performs complex wage calculations using multiple spreadsheets for all Human Resource Employment Data Forms contracted employees to include new hires, terminations, retirees, employees with contract changes, employees that are going on a leave of absence and employees electing to participate in the Supplemental Retirement Program. Coordinates with Human Resources to verify data from information related to payroll processing and make corrections. Provides documentation to new employees, employees receiving a contract change and terminating employees explaining their first and last paychecks and any retro salary adjustments. Verifies Time and Attendance created pay transactions ensuring correctness in hours, rate of pay and general ledger account numbers to ensure the correct payment of contractual wages and prevent overpayment of wages. Audits payroll memos regarding employees’ dismissal and administrative leave. Monitors Time and Attendance created pay transactions ensuring terminated employees do not receive regular schedule paychecks. Modifies pay transactions as needed to ensure terminated employees are not overpaid. Calculates overpayment of wages, contacts employees in writing and collects funds to ensure repayment to CCPS. Calculates payout of unused Annual and Personal hours for employees resigning from the school system. Coordinates the payment of retiree’s leave benefits and the calculation of pretax payroll deductions through Paybreeze. Prepares calculation of pretax investments ensuring largest investment for employee upon request. Prepares pay transaction data in batch format and forwards for entry into Integral System. Receives a reconciliation statement to verify batch data was entered correctly. Assists employees with questions regarding gross wages and other payroll inquiries. Composes correspondence to employees to explain payroll actions. Provides training to CCPS staff regarding FLSA as it relates to payroll processing. Balances payroll each pay period by creating a variance report that identifies all rate changes. Any rate changes processed without documentation on file are researched in order to avoid overpayments. Supervises payroll staff members and provides daily instruction in prioritizing tasks and meeting payroll deadlines. Performs the human resource management function to include interview selection, discipline and training of employees. Provides guidance to staff members in regards to payroll deductions, non-contractual earnings, employee contributions and payment of wages regarding leave benefits. Oversees and recommends modifications to processes and procedures as necessary. Resolves complex problems encountered by payroll staff and departments. Monitors time and attendance pay calculations of employees using FMLA and leave benefits. Oversees the payroll run (approximately 250-350 batches and 20,000-30,000 pay transactions), ensuring that batches are in balance on a daily basis and that all errors are corrected prior to running payroll. Failure to have all batches in balance will result in the payroll not running according to schedule and could result in employees not being paid on time. Updates check and advice numbers each pay period. Communicates with the county government IST and Treasurer regarding payroll processing. Coordinates payroll processing for summer school. Supervises the processing and calculations of non-exempt employee overtime to ensure proper and timely payment. Processes void checks, stop payments and manual checks issued to employees. Coordinates with county accounting offices and banking institutions in order to delete direct deposits and stop payments. Issues military supplemental pay for employees on long term military leave of absence. Perform other duties as assigned.

Qualifications:

Advanced knowledge of payroll policies and regulations. Knowledge of generally accepted accounting principles, state and federal regulations related to public payroll accounting. Should also possess knowledge and understanding of garnishment rules and processing, Considerable skill in the use Google Suite and/or Microsoft Office for report creation and data analysis. Experience with mainframe applications for data retrieval in report writing. Demonstrated ability to organize and analyze data and process work according to related laws, regulations, policies and procedures; to prepare and conduct employee training; to make accurate mathematical calculations and reconciliation of reports; to retrieve and prepare reports in a mainframe environment. Must be able to work independently, pay attention to detail and meet strict deadlines. Must possess effective communication skills to communicate effectively with all levels of personnel. Must possess initiative and critical thinking skills.

Additional Job Requirements:

Associates Degree in Business OR Payroll certification (FPC,CPP) preferred however 3 years of college level coursework in Business or Accounting or 5 years of on the job experience in accounting or related field; or equivalent combination of training and experience. Processing experience with VRS including knowledge of Hybrid plans and benefits is a plus.

Background Investigations / Tests:

Federal Bureau of Investigation (FBI) Criminal History Investigation State Police Criminal History Investigation Child Protective Services (CPS) Investigation Tuberculosis Screening/Test.

Compensation & Benefits:

Compensation $59,764.74 - $101,590.99 Hours Per Day 8 Days Per Year 260.

Benefit offerings may differ based upon full-time and part-time employee status.

Equal Employment Opportunity:

Chesterfield County Public Schools assures Equal Employment Opportunities for employees as required by Federal and State Orders and Laws.

Reasonable Accommodation:

Reasonable accommodations may be made to individuals with disabilities to perform the essential tasks.

About Chesterfield County Public Schools:

As one of the largest and most innovative school divisions in the nation, Chesterfield County Public Schools is committed to creating a better tomorrow through authentic and captivating learning experiences. With work guided by the values of equity, integrity, teamwork and ingenuity, we believe that a better tomorrow is created one student at a time. Through our strategic plan, Imagine Tomorrow, our focus is to create an infinite learner mindset while encouraging students and staff to exemplify personal responsibility and supportive relationships. We think our schools are pretty amazing, but we aren’t the only ones. Our award-winning school division – which includes six National Blue Ribbon Schools, seven National Title I Distinguished Schools and six Middle Schools to Watch – is often cited as the reason people choose to live and work here. Educators from outside of our school division routinely visit our nationally-recognized schools to learn more about what we are doing, how we are doing it and why we are doing it. Our outstanding teachers, support staff members and leaders are top-notch educators whom others seek to emulate, and quite simply – we would like for you to consider joining us. You have a choice to make, and we would like for you to choose Chesterfield.