Senior Payroll Specialist

Abhe & Svoboda, Inc.; Jordan (MN); On-site; USD 80,000 - 100,000; Full time

Job summary

Abhe & Svoboda Inc. in Jordan, Minnesota, seeks a Senior Payroll Specialist to own weekly payroll for a multi-state field workforce, navigating prevailing wages, certified payroll, fringe benefits, and job-cost coding with accuracy and integrity.

You will collaborate with project managers, superintendents, accounting and field staff to resolve pay questions, maintain tax settings and deductions, and prepare journal entries.

Qualifications

• At least two years of hands-on, full-cycle payroll experience for multi-state employees.
• Strong attention to detail and the ability to resolve discrepancies.
• Curiosity to investigate issues and ensure accurate payroll processing.
• Comfort with payroll, accounting, timekeeping, onboarding, and payroll systems.
• Ability to meet recurring weekly deadlines in a fast-paced environment.
• Clear, respectful communication with office and field staff.
• Discretion and confidentiality in handling payroll data.

Responsibilities

• Own full-cycle weekly payroll, including time review, overtime, deductions, and adjustments.
• Collaborate with project managers, superintendents, accounting, and field staff to resolve payroll questions.
• Maintain pay rates, multi-state tax settings, deductions, and job data.
• Handle payroll-tax filings, certified payroll, and wage/fringe setup after training.
• Prepare payroll journals and support reconciliations and audits.
• Manage onboarding records, I-9, E-Verify, and benefit deductions.
• Maintain Arcoro onboarding workflows and payroll-related systems.
• Identify recurring errors and propose practical improvements.

Skills

Full-cycle payroll

Multi-state payroll

Attention to detail

Systems aptitude

Problem solving

Communication

Education

Accounting degree or related

FPC/CPP credential

Tools

Arcoro

SharePoint

Microsoft 365

Job description

JOIN OUR TEAM

Senior Payroll Specialist

Multi-State Construction Payroll & Systems

LOCATION Jordan, Minnesota - fully on-site

REPORTS TO Chief Financial Officer

PAYROLL Weekly; approximately 101-200 employees

BASE SALARY $80,000-$100,000, based on experience

Build Your Payroll Career With Us

Abhe & Svoboda Inc. is looking for a payroll professional who enjoys solving problems, improving systems, and getting the details right. You will own weekly payroll for a multi-state field workforce while learning the construction-specific complexities of prevailing wages, certified payroll, fringe benefits, and job-cost coding.

You do not need to know every construction-payroll rule on day one. You do need solid full-cycle, multi-state payroll experience, strong systems aptitude, and the intellectual curiosity to investigate a discrepancy until you understand and resolve it. An experienced payroll professional will provide transition support and hands-on training.

What You Will Do

• Own full-cycle weekly payroll, including time review, overtime, deductions, garnishments, benefit withholdings, per diem, reimbursements, and approved adjustments.
• Work directly with project managers, superintendents, accounting, and field employees to research and resolve time, pay, wage, fringe, and coding questions.
• Maintain employee pay rates, multi-state tax settings, deductions, workers' compensation codes, job phases, and other payroll data.
• After training, own payroll-tax filings and reconciliations, certified payroll and prevailing-wage reporting, and new-project wage and fringe setup.
• Prepare payroll journal entries and supporting schedules and assist with payroll-related general ledger reconciliations and audits.
• Coordinate onboarding records, I-9 and E-Verify administration, employee changes, benefit deductions, and established leave-administration processes.
• Administer Arcoro onboarding workflows and help maintain payroll, accounting, timekeeping, certified-payroll, Microsoft 365, and SharePoint processes.
• Spot recurring errors and inefficient steps, recommend practical improvements, document procedures, and help others use the systems effectively.

This Is a Payroll-First Role

This is a hands-on payroll role, not an HR generalist or people-manager position. Employee relations, EEO matters, compensation strategy, policy approval, and employment-law decisions remain with the CFO/EEO Officer. The position may provide administrative support and grow into broader responsibility.

What You Bring

• At least two years of hands-on, full-cycle payroll experience involving employees in multiple states.
• Attention to detail and the judgment to recognize when something does not look right.
• Curiosity and resourcefulness: you ask good questions, research unfamiliar issues, and follow them through to resolution.
• Comfort learning payroll, accounting, timekeeping, certified-payroll, onboarding, spreadsheet, and Microsoft 365 systems.
• Ability to manage recurring deadlines and competing priorities during a weekly payroll cycle.
• Clear, respectful communication with people in the office and field.
• Professional discretion and a commitment to confidentiality, data accuracy, and reliable follow-through.

Helpful, but Not Required

• Construction, job-cost, union, prevailing-wage, certified-payroll, or field-workforce experience.
• Experience with Arcoro, SharePoint, or comparable payroll and workforce systems.
• An accounting, business, human resources, or related degree, or an FPC/CPP payroll credential.

Training and Growth

An experienced payroll professional will remain available during the transition to teach our projects, systems, and compliance processes. As your knowledge and the company grow, the position may advance to Payroll Supervisor with responsibility for a payroll or administrative assistant.

Why Abhe & Svoboda

• Direct ownership, visibility to company leadership, and hands-on training in specialized construction payroll.
• A competitive $80,000-$100,000 base salary reflecting the complexity and importance of the work.
• A clear opportunity to expand your responsibility as your knowledge and the company grow.
• A practical, field-focused culture that values accuracy, accountability, helpfulness, and improvement.

About Us

Abhe & Svoboda Inc. is a specialty contractor focused on industrial coatings and complex field work throughout the United States. If you have strong payroll fundamentals and enjoy figuring out how systems and rules fit together, we would like to hear from you.

Abhe & Svoboda Inc. is an equal opportunity employer. Employment decisions are made without regard to any characteristic protected by applicable federal, state, or local law.