Senior Payroll Specialist

Insitu; Bingen (WA); On-site; USD 85,000 - 117,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid time off

Job summary

Insitu, based in Washington, seeks an experienced Payroll Specialist to manage multi-state and global payroll, validate timesheets, and resolve discrepancies across multiple systems. You will audit processes, handle tax compliance, and contribute to compensation and benefits program initiatives.

Ideal candidates have 10–14 years of payroll experience (or 8–12 years with a master's), strong Excel, and familiarity with ADP, Workday, and Deltek systems.

Qualifications

• 10 to 14 years’ experience preparing multi-state company payroll with a bachelor’s degree
• 8-12 years related experience with a master's degree
• Comparable combination of education and experience
• Experience with government contractor is preferred
• Experience with ADP payroll processing
• Experience using HRMS systems such as Workday or similar systems
• Experience using Deltek systems such as Shop Floor Time, Time and Expense, and CostPoint

Responsibilities

• Prepares company payroll, reviews and validates timesheets and employee status changes; reconciles discrepancies for both multistate and global payroll leveraging multiple systems.
• Functions as subject matter expert in payroll processing for both multistate and global payroll. Audits, reconciles, and resolves payroll processing and responds to employee payroll inquiries.
• Collaborates with system programmers and stakeholders to develop and implement compensation and benefit programs, updates and reconcile company payroll system issues.
• Researches and interprets federal and state regulatory requirements and resolves tax, withholding, garnishment, and wage/hour issues for payroll processing.
• Calculates and documents payroll transactions which may include manual payroll inputs.
• Performs internal audits and responds to external auditing and regulatory inquiries.
• Verifies payroll reporting and payments are compliant with company policy, generally accepted accounting principles and federal, state and IRS regulations.
• Completes monthly General Ledger account reconciliations
• Support yearly tax filing and the Labor to GL reconciliation as required for the yearly Incurred Cost Submission.
• Identifies records for retention.
• Leads and mentors junior level Payroll Specialists.
• Enters transactions and journal entries into the accounting, timekeeping, and payroll systems.

Skills

Strong Excel Skills

Analytical skills

Communication

Attention to detail

Education

Bachelor's degree

Master's degree

Tools

ADP payroll processing

Workday

Deltek CostPoint

Job description

Primary Duties & Responsibilities:

• Prepares company payroll, reviews and validates timesheets and employee status changes; reconciles discrepancies for both multistate and global payroll leveraging multiple systems.
• Functions as subject matter expert in payroll processing for both multistate and global payroll. Audits, reconciles, and resolves payroll processing and responds to employee payroll inquiries.
• Collaborates with system programmers and stakeholders to develop and implement compensation and benefit programs, updates and reconcile company payroll system issues.
• Researches and interprets federal and state regulatory requirements and resolves tax, withholding, garnishment, and wage/hour issues for payroll processing.
• Calculates and documents payroll transactions which may include manual payroll inputs.
• Performs internal audits and responds to external auditing and regulatory inquiries.
• Verifies payroll reporting and payments are compliant with company policy, generally accepted accounting principles and federal, state and IRS regulations.
• Completes monthly General Ledger account reconciliations
• Support yearly tax filing and the Labor to GL reconciliation as required for the yearly Incurred Cost Submission.
• Identifies records for retention.
• Leads and mentors junior level Payroll Specialists.
• Enters transactions and journal entries into the accounting, timekeeping, and payroll systems.

Knowledge, Skills & Abilities Required:

Accounting Systems and Process:

• Knowledge of how to implement/maintain/document effective internal controls and processes to ensure system integrity and compliance with accounting system requirements and company internal control guidelines and requirements.
• Ability to identify and resolve accounting system issues.
• Ability to support internal/external auditors and provide assistance regarding implementation and problem resolution.
• Ability to support development and deployment of accounting systems and tools.

Analytical Skills:

• Ability to collect, organize, and analyze data; summarize findings; develop conclusions and recommendations from appropriate data sources.
• Handling Confidential & Proprietary Information: Skill and ability to work with sensitive information, safeguarding confidential information and working with it dispassionately.

Tax laws and codes:

• Knowledge of tax laws and codes applicable to US state and federal jurisdictions as well as international jurisdictions.

Build Positive Relationships:

• Develops and uses collaborative relationships to facilitate the accomplishment of work goals.

Communication:

• Clearly conveys information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message.

Decision Making:

• Identifies and understands issues, problems, and opportunities; compares data from different sources to draw conclusions; uses effective approaches for choosing a course of action or develops appropriate solutions; takes action that is consistent with available facts, constraints, and probable consequences.

Strong Excel Skills

• Knowledge and understanding of pivot tables and vlookups.

Education & Experience:

• 10 to 14 years’ experience preparing multi-state company payroll with a bachelor’s degree; or 8-12 years related experience with a master's degree; or comparable combination of education and experience.
• Prefer candidates who have:
  • experience working for a government contractor.
  • experience with ADP payroll processing.
  • experience using HRMS systems, such as Workday or similar systems.
  • experience using Deltek systems, such as Shop Floor Time, Time and Expense, and CostPoint

Typical Hiring Range: 85,000.00 - 117,150.00

At Insitu, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.

Insitu also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability programs and a number of programs that provide for both paid and unpaid time away from work.

The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire.

Please note that the salary information show below is a general guideline only. Salaries are based upon candidate experience, qualifications and work location.

Insitu is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.