Senior Payroll Specialist

Austin Regional Clinic: ARC; Austin (TX); On-site; USD 55,000 - 85,000; Full time

Job summary

Austin Regional Clinic in Austin, Texas, is seeking a Payroll Specialist to manage end-to-end payroll processing. You will verify HR data inputs, import pay data, adjust for mid-cycle changes, and ensure accurate, on-time pay checks using ADP Workforce and Kronos in a collaborative Finance team.

The role requires 5+ years of payroll experience, strong Excel/Access skills, and attention to detail. You will generate reports, support audits, and help improve payroll procedures while maintaining

Qualifications

• Required: High school diploma and 5+ years of payroll processing experience.
• 3+ years of Excel, Word, Access and timekeeping system experience.
• Experience with pro-rate salary calculations and job costing entries.

Responsibilities

• Process payroll from start to finish and verify HR data inputs.
• Prepare and import pay data into the payroll system; generate reports.
• Coordinate with Finance and supervisors to resolve payroll issues.
• Maintain organized payroll records and ensure compliance.

Skills

MS Office

Attention to detail

Time management

Teamwork

Education

High school diploma or equivalent

5+ years payroll processing experience

3+ years Excel/Word/Access and timekeeping system experience

Tools

Excel

Word

Access

Kronos

ADP Workforce

Job description

ABOUT AUSTIN REGIONAL CLINIC:

Austin Regional Clinic has been voted a top Central Texas employer by our employees for over 15 years! We are one of central Texas’ largest professional medical groups with 35+ locations and we are continuing to grow. We offer the following benefits to eligible team members: Medical, Dental, Vision, Flexible Spending Accounts, PTO, 401(k), EAP, Life Insurance, Long Term Disability, Tuition Reimbursement, Child Care Assistance, Health & Fitness, Sick Child Care Assistance, Development and more. For additional information visit https://www.austinregionalclinic.com/careers/

PURPOSE

Performs duties necessary for the calculation and payment of accurate wages and salaries using payroll and timekeeping software. Responsible for data entry/verification within payroll and/or timekeeper systems. Generates/reconciles payroll reports and distributes pay checks. Reviews timekeeping entries by supervisors and/or employees, processes historical adjustment entries, and communicates with supervisors and employees to resolve issues as necessary. Reconciles output from timekeeping software to payroll software and then from payroll software to final output. Carries out all duties while maintaining compliance and confidentiality and promoting the mission and philosophy of the organization.

ESSENTIAL FUNCTIONS

• Completes payroll processing (start to finish) to include verify HR data input from Personnel Action Forms, deduction authorizations, calculate mid-cycle salary changes, data entry for W-4 Forms, Direct Deposit Authorization forms, and other supplemental earnings (such as Heart of CMS award, bonus, vacation donation, accrual cash-in, accrual payout, extra session, etc) and paycheck distribution.
• Preps and imports pay data files into the payroll system.
• Researches independently to resolve critical payroll issues.
• Proposes payroll process improvements.
• Runs payroll reports for reconciliation purposes.
• Reconciles payroll accounts as assigned.
• Works on various accounting requests, outstanding check research, over/under payment correspondence, making entries to correct labor allocations.
• Generates and reconciles reports each pay cycle, then submits online to appropriate agencies via appropriate website (i.e. pension).
• Runs payroll reports for reconciliation purposes.
• Assists with creation/updates to payroll procedures.
• Maintains files in an organized manner, which includes labeling and filing in appropriate folders.
• Creates Wire data for Financial Analyst for payroll accounts to ensure appropriate funds available for payroll processing.
• Works with Finance team members to ensure data is booked correctly from the payroll system.
• Answers incoming phone calls and emails regarding payroll questions.
• Assists employees with timekeeper Time Stamp issues.
• Assist with completion of timekeeping system audits and reports findings to Payroll Manager.

OTHER DUTIES AND RESPONSIBILITIES

• Assists payroll manager with financial audit requests.
• Performs other duties as assigned.

QUALIFICATIONS

Education and Experience

Required: High school diploma or equivalent. Five (5) or more years of previous work experience processing payroll from start to finish. Three (3) or more years of Excel, Word, Access and previous timekeeping system experience (i.e. auditing timecard entries/totals) and BI reporting. Specific experience related to pro-rate salary calculations, supplemental earnings, payroll distribution and job costing entries required.

Preferred: Use of ADP Workforce, Ultimate Software, and Kronos software.

Knowledge, Skills and Abilities

• MS Office applications skills.
• Knowledge of or ability to learn payroll rules and regulations.
• Strong organizational skills with ability to create/update written procedures.
• Strong attention to detail.
• Ability to handle multiple projects simultaneously
• Excellent customer service skills.
• Excellent interpersonal & problem solving skills.
• Ability to work in a team environment.
• Ability to engage others, listen and adapt response to meet others’ needs.
• Ability to align own actions with those of other team members committed to common goals.
• Excellent computer and keyboarding skills, including familiarity with Windows.
• Excellent verbal and written communication skills.
• Ability to manage competing priorities.
• Ability to perform job duties in a professional manner at all times.
• Ability to understand, recall, and communicate, factual information.
• Ability to understand, recall, and apply oral and/or written instructions or other information.
• Ability to organize thoughts and ideas into understandable terminology.
• Ability to apply common sense in performing job.
• Skill in analyzing and interpreting financial records.
• Ability to organize workload and coordinate tasks contingent upon priority.
• Ability to work well in a team environment.
• Ability to perform data entry with high degree of accuracy within tight deadlines and in a fast-paced environment.
• Ability to alphabetize documents.
• Ability to bend, reach and/or stoop in order to file documents.

Certificate/License: Certified Payroll Professional or Fundamental Payroll Certification through American Payroll Association preferred.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.