Senior Payroll Manager – Multi-State & Compliance

JACOBSEN CONSTRUCTION COMPANY INC.; Salt Lake City (UT); On-site; USD 60,000 - 100,000; Full time

Benefits offered by this job

ESOP/Profit Sharing

Health insurance

Retirement plan

Job summary

Jacobsen Construction Company, Inc. is seeking an experienced Accounting Clerk/Payroll Manager to oversee multi-state payroll operations and provide accounting support.

The role emphasizes accuracy and collaboration with HR and finance teams to ensure timely, compliant payroll processing. The position involves processing weekly payroll, managing tax filings, garnishments, and year-end reporting while maintaining strict confidentiality and a focus on process improvements in payroll systems and

Qualifications

• An undergraduate degree in accounting or equivalent experience is required, preferably in the construction industry.
• Minimum 6-8 years of progressive payroll work experience.

Responsibilities

• Match credit card receipts to credit card statement transactions.
• Process weekly multi-state payroll, ensuring accurate and timely employee payments.
• Calculate new hire, termination, and adjustment pay; process expense reimbursements and garnishments.
• Review and audit timesheets for accuracy and completeness.
• Respond to employee inquiries regarding payroll, timekeeping, expenses, PTO, and accruals.
• Track and reconcile paid time off, including vacation, holidays, and sick leave.
• Set up new hires and rehires in payroll systems and verify data accuracy.
• Maintain employee payroll records and support employee and manager inquiries.
• Ensure employee hires, changes, and terminations are processed in compliance with payroll schedules and legal requirements.
• Maintain compliance with payroll laws, tax regulations, and government reporting requirements.
• Implement payroll-related regulatory changes and communicate updates to stakeholders.
• Review, audit, and validate payroll processing, reports, and paycheck distribution.
• Prepare and reconcile payroll reports to ensure accuracy and compliance.
• Process payroll adjustments, garnishments, support payments, bonuses, manual checks, and leave-related payments.
• Complete state registrations for payroll taxes, unemployment insurance, and withholding requirements.
• Respond to unemployment claims and state agency inquiries, including EDD requests.
• Ensure payroll systems support year-end tax reporting and ACA compliance.
• Prepare and file weekly, monthly, and annual payroll tax returns and related forms.
• Prepare workers' compensation payroll reports and related reporting requirements.
• Develop, maintain, and document payroll policies, procedures, and internal controls.
• Identify and implement process improvements to increase payroll efficiency and system utilization.
• Evaluate payroll system capabilities and recommend enhancements to improve operations.
• Perform other duties and responsibilities as assigned.

Skills

Payroll processing

Multi-state payroll

Regulatory compliance

Timekeeping

Garnishments

Education

Undergraduate degree in accounting or equivalent experience

Job description

Jacobsen Construction Company, Inc. is seeking an experienced Accounting Clerk/Payroll Manager to oversee multi-state payroll operations and provide accounting support.

The role emphasizes accuracy and collaboration with HR and finance teams to ensure timely, compliant payroll processing. The position involves processing weekly payroll, managing tax filings, garnishments, and year-end reporting while maintaining strict confidentiality and a focus on process improvements in payroll systems and