Senior Payroll & Financial Operations Lead

Entrega; Troy (MI); On-site; USD 90,000 - 120,000; Full time

Job summary

Entrega is a growing technology professional services firm based in Michigan, seeking a Senior Payroll & Financial Operations Specialist to own Entrega's end-to-end payroll and related financial operations. The role partners with WPO to ensure accurate inputs and timely payroll execution, while maintaining strong controls and reconciliations.

The successful candidate will drive process improvements, support month-end close, and provide analytics on workforce costs and payroll trends.

Qualifications

• 5+ years of progressive experience in payroll, payroll accounting, financial operations.
• Experience with multi-state payroll preferred.
• Experience supporting accounting close processes, financial controls.
• Proficient with payroll/HRIS platforms.

Responsibilities

• Own full-cycle payroll processing and successful completion of each payroll run.
• Maintain payroll calendars, processing schedules, deadlines, and cutoffs.
• Independently obtain required payroll inputs from authoritative systems and appropriate internal stakeholders.
• Validate payroll inputs, including compensation, time, deductions, contributions, adjustments, reimbursements, garnishments, and other payroll transactions.
• Identify, investigate, and resolve payroll discrepancies and exceptions before payroll completion.
• Coordinate payroll tax processing, filings, year-end activities, and W-2 administration.
• Serve as the primary Finance contact with Entrega's payroll provider and other payroll-related vendors.
• Establish and maintain payroll processing controls, validation procedures, checklists, and supporting documentation.
• Reconcile payroll registers and activity to the general ledger.
• Reconcile payroll liabilities, payroll taxes, deductions, and employer contributions.
• Validate benefit-related payroll deductions and employer contributions while partnering with WPO on underlying employee and benefit information.
• Reconcile employee retirement-plan deductions, employer contributions, and related payroll funding.
• Maintain payroll accruals and other payroll-related accounting schedules.
• Investigate variances and ensure identified discrepancies are resolved and documented.
• Perform recurring account reconciliations and other assigned financial operations activities.
• Prepare or support recurring journal entries and supporting schedules.
• Support month-end and year-end close activities.
• Assist with recurring vendor financial reconciliations and investigate billing or payment discrepancies.
• Support Finance-side data integrity across payroll, accounting, and related financial systems.
• Maintain accurate and complete supporting documentation for assigned financial processes.
• Prepare payroll and workforce-related financial reporting for Finance leadership.
• Analyze payroll costs, compensation costs, employer payroll taxes, benefit costs, overtime, and other workforce-related financial activity.
• Support headcount and workforce cost reporting and forecasting.
• Analyze actual workforce costs against forecasts and identify significant variances.
• Develop recurring reporting that improves visibility into payroll and workforce-related financial trends.
• Provide financial information and analysis to support budgeting, forecasting, and management decision-making.
• Maintain appropriate financial controls for assigned processes.
• Develop exception reporting and other mechanisms to identify errors, unusual transactions, or control failures.
• Prepare schedules, reconciliations, supporting documentation, and evidence for internal and external audits.
• Support payroll, financial statement, retirement-plan, workers' compensation, and other applicable financial or compliance reviews.
• Maintain confidential payroll and financial information in accordance with applicable company requirements and data privacy standards.
• Develop and maintain documented procedures, SOPs, checklists, and controls for assigned financial processes.
• Identify process weaknesses, recurring errors, unnecessary manual activities, and control gaps.
• Recommend and implement improvements that increase accuracy, efficiency, reliability, and scalability.
• Help automate recurring financial activities and reduce unnecessary manual processing.
• Monitor assigned processes to ensure established procedures and controls are consistently followed.
• Take ownership of identified issues through resolution and follow through on corrective actions.
• Partner closely with WPO to ensure required workforce transactions and information are available, accurate, authorized, and timely for payroll processing.
• Work with Accounting & Finance team members to ensure payroll and related financial activity is properly recorded and reconciled.
• Coordinate with operational leaders when information or issue resolution is required.
• Work effectively with payroll providers, financial vendors, auditors, and other external partners.
• Escalate significant payroll, financial, compliance, or control issues appropriately and in a timely manner.

Skills

Payroll processing

Payroll taxes

Deductions

Garnishments

Employer contributions

Compliance

Education

Bachelor's degree in relevant field

Tools

Payroll systems

HRIS

Job description

Entrega is a growing technology professional services firm based in Michigan, seeking a Senior Payroll & Financial Operations Specialist to own Entrega's end-to-end payroll and related financial operations. The role partners with WPO to ensure accurate inputs and timely payroll execution, while maintaining strong controls and reconciliations.

The successful candidate will drive process improvements, support month-end close, and provide analytics on workforce costs and payroll trends.