Senior Payroll Compliance Analyst

OEC; United States; Hybrid; USD 95,000 - 135,000; Full time

Benefits offered by this job

Full benefits starting Day 1

401(k) with company match

Professional development programs

Tuition assistance

Home office equipment stipend

Job summary

OEC is seeking a Senior Payroll Compliance Analyst to own payroll accuracy, compliance, and process improvements across North America. You will operate with autonomy as the primary subject matter expert on payroll compliance, guiding processing, audits, and system integrations.

The ideal candidate holds a Bachelor's degree in HR or Accounting and has 4+ years of multi-state payroll experience across North America, with Dayforce proficiency, strong attention to detail, and the ability to work

Qualifications

• Bachelor's degree in HR, Accounting or related field (equivalents considered).
• 4+ years of multi-state payroll experience with North American compliance expertise.
• Proficiency with HRIS/payroll systems and payroll reporting.
• Excellent attention to detail and strong documentation habits.

Responsibilities

• Guide payroll processing and provide expert recommendations across the company.
• Lead payroll reconciliations and system integration audits, spotting trends and resolving discrepancies.
• Respond to payroll and IRS notices; assist with registrations under federal/state/local rules (and Canadian provinces).
• Own payroll-adjacent compliance areas across states, including 401(k) match and EEO reporting.
• Prepare payroll/finance reports for budgeting, audits, and compliance.
• Administer incentive programs and 401(k) matching plans.
• Maintain data integrity across wages, benefits, PTO, and related processes.
• Champion process improvements through system optimization and automation.
• Support payroll, HR, and operations during mergers & acquisitions.
• Provide backup support for payroll runs when needed.

Skills

Multi-state payroll

Dayforce

HRIS reporting

Attention to detail

Education

Bachelor's degree in HR or Accounting

Tools

Dayforce

Job description

Join OEC's HR team as a Senior Payroll Compliance Analyst, owning payroll accuracy, compliance, and process innovation across North America. This role suits an experienced professional comfortable working with a high degree of autonomy, acting as the primary subject matter expert on payroll compliance matters. If you thrive on precision, accountability, and solving problems before they become problems, this is your seat.

What You'll Do

• Guide payroll processing and provide expert recommendations across the company
• Lead payroll reconciliations and system integration audits, spotting trends and resolving discrepancies to keep the team audit-ready.
• Support timely responses to payroll and IRS tax notices; assist with employer registrations under federal, state, local, and Canadian provincial law
• Own payroll-adjacent compliance areas including 401(k) match calculations, EEO reporting, and workers' compensation requirements across multiple states
• Prepare payroll and finance reports (gross payroll, hours worked, PTO accrual, tax and benefit deductions) for budgeting and internal/external audits
• Administer variable compensation programs, including Annual and Executive Incentive Plans, Profit Sharing Plan, Merit Increase Program, and 401(k) Company Match
• Maintain data integrity across wages, benefits, 401(k), and PTO, documenting processes clearly for consistency and audit readiness
• Champion process improvements through system optimization and automation
• Support payroll, HR, and operations during mergers & acquisitions
• Provide backup support for payroll processing, including administering and committing payroll runs

What You Bring

• Bachelor's degree in HR, Accounting, or related field (equivalent experience considered)
• 4+ years of multi-state payroll experience with deep knowledge of payroll rules, regulations, and compliance across North America
• Proven ability to own complex problems end-to-end, with strong critical thinking and a bias toward practical solutions
• Proficiency with HRIS/payroll systems, Dayforce and reporting tools strongly preferred
• Exceptional attention to detail, documentation habits, and time management in a fast-moving, small-company environment
• Strong communication skills across all levels of the organization
• Discretion in handling confidential information
• Comfort thriving in a remote/hybrid environment with camera-on virtual meetings
• Some travel to our corporate office may be required (10%)
• Availability to work Eastern Time zone hours is required

What We Offer:

• Full benefits starting Day 1: Medical, Dental, and Vision
• 401(k) with company match
• Professional development programs and tuition assistance
• Home office equipment stipend
• Employee resource groups and exclusive employee discounts