Senior Payroll & Benefits Specialist - Multi-State

Coda Search│Staffing; United States; On-site; USD 90,000 - 120,000; Full time

Job summary

Coda Search is partnering with a fast-growing consumer brands company in Brooklyn, NY, seeking a Senior Payroll & Benefits Specialist to own payroll and benefits administration end-to-end for 1000+ employees across multiple states.

You will run full-cycle payroll for salaried and hourly staff, manage timekeeping, deductions, and benefits, perform audits and reconciliations, and ensure compliance with federal, state, and local laws.

Qualifications

• 4+ years of hands-on payroll experience including multi-state processing.
• Experience with major payroll HRIS platforms.
• Strong Excel skills including VLOOKUP and pivots.
• Ability to work independently in a standalone role.

Responsibilities

• Own full-cycle, multi-state payroll processing for salaried and hourly employees for over 1000+ employees.
• Oversee and management timekeeping data for hourly employees, including overtime, shift differentials, premiums, and retro pay
• Manage new hires, terminations, pay changes, bonuses, commissions, and off-cycle payments accurately and on time.
• Administer deductions and withholdings, including benefits, 401(k), garnishments, and child support orders.
• Perform pre- and post-payroll reconciliations to catch variances and errors before they reach employees.
• Conduct regular payroll audits of pay rates, deductions, tax setups, PTO balances, and employee data, and put corrective controls in place.
• Ensure compliance with federal, state, and local wage and hour laws, including multi-state requirements.
• Serve as the primary point of contact for employee payroll and benefits questions.
• Maintain and optimize the payroll/HRIS system and document policies, procedures, and internal controls that scale with the business.

Skills

Payroll processing

HRIS systems

Advanced Excel

Attention to detail

Independent worker

Tools

ADP

Paylocity

UKG

Rippling

Job description

Coda Search is partnering with a fast-growing consumer brands company in Brooklyn, NY, seeking a Senior Payroll & Benefits Specialist to own payroll and benefits administration end-to-end for 1000+ employees across multiple states.

You will run full-cycle payroll for salaried and hourly staff, manage timekeeping, deductions, and benefits, perform audits and reconciliations, and ensure compliance with federal, state, and local laws.