Senior Payroll & Benefits Specialist

Collective/Great States; Fargo (ND); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

HSA and FSA options

401k with 3% match

Unlimited PTO + 9 holidays

Volunteer hours

Professional development opportunities

Supplementary insurance

Equity in benefits administration

Job summary

Collective/Great States seeks a Payroll & Benefits Administrator to manage payroll operations across multiple entities, including Great States Construction, development, and Collective. The role ensures accurate, compliant payroll processing, benefits management, and reporting for multi-state payroll with a focus on accuracy and regulatory compliance.

The ideal candidate will handle onboarding/offboarding, benefits enrollment, and annual open enrollment while coordinating with accounting.

Qualifications

• Associate’s degree in HR, Accounting, Finance or related field OR equivalent experience.
• 5+ years of payroll administration experience required
• Commissions payroll administration experience preferred
• Multi-state payroll experience required
• Benefits administration experience required
• Certified payroll (Davis-Bacon) experience preferred
• CPP or FPC certification preferred

Responsibilities

• Serve as the primary point of contact for payroll inquiries.
• Process bi-weekly and off-cycle payroll accurately and on time, including wages, overtime, bonuses, reimbursements, deductions, and commissions.
• Enter and verify employee changes: new hires, terminations, and compensation updates.
• Reconcile payroll reports, resolve discrepancies, self-audit every run, and generate standard and ad-hoc reports in partnership with accounting.
• Administer garnishments and child support orders.
• Support payroll tax filings and audits and prepare annual W-2s.
• Maintain payroll records per federal and state retention requirements.
• Maintain multi-state tax compliance across ND, SD, MN, MT, and WY: withholding and SUI account setup, reciprocity elections, SUI rate notices, unemployment claims paperwork, and Minnesota Paid Leave premiums and quarterly reporting.
• Prepare Davis-Bacon certified payroll (WH-347), verify subcontractor certified payrolls, and administer per diem and travel pay on covered construction projects.
• Administer PTO, EIB, and FTO accruals, rollovers, and annual cash-outs.
• Process non-standard pay items: imputed income (rent discounts, vehicle personal use) and referral bonus payments.

Skills

Payroll administration

Multi-state payroll

Benefits administration

CPP or FPC certification

HRIS (BambooHR)

Excel proficiency

Education

Associate’s degree or equivalent experience

Tools

BambooHR

Job description

Collective/Great States seeks a Payroll & Benefits Administrator to manage payroll operations across multiple entities, including Great States Construction, development, and Collective. The role ensures accurate, compliant payroll processing, benefits management, and reporting for multi-state payroll with a focus on accuracy and regulatory compliance.

The ideal candidate will handle onboarding/offboarding, benefits enrollment, and annual open enrollment while coordinating with accounting.