Senior Payroll & Benefits Lead — Audit-Ready & Global

Phantom; United States; Remote; USD 120,000 - 160,000; Full time

Benefits offered by this job

Competitive salary & equity

Performance bonus

Medical/dental/vision insurance

Remote setup stipend

Flexible hours

Unlimited vacation

401(k) plan

Wellness stipend

Meal benefit

Global off-sites

Job summary

Phantom Technologies, Inc. is seeking a Senior Payroll Analyst to own end-to-end payroll and benefits operations across the company.

You will ensure accuracy, compliance, and audit readiness while partnering with Finance, People, and Legal to align rewards data and reporting. The role requires 6–8+ years of experience, deep US payroll tax knowledge, and hands-on use of Rippling, Deel, Carta, NetSuite, and 401(k) providers.

Qualifications

• 6–8+ years owning end-to-end payroll lifecycle in a high-growth or multi-entity environment.
• Deep knowledge of US federal, state, and local payroll tax regulations, including multi-state compliance.
• Proven ability to establish internal controls and maintain audit-ready documentation.
• Hands-on experience with modern payroll/HRIS platforms (e.g., Rippling, Deel) and 401(k) providers (Fidelity, Empower); familiarity with equity systems like Carta is a plus.
• Experience working across integrated payroll, HRIS, and ERP systems (NetSuite).
• Exceptional attention to detail, sound judgment, and discretion handling confidential data.

Responsibilities

• Own end‑to‑end payroll processing across all employment types and entities, ensuring accuracy, compliance, and timeliness.
• Maintain data integrity between HR, payroll, and accounting systems through thoughtful process design and collaboration.
• Partner cross‑functionally to align total rewards data, including payroll, benefits, and compensation reporting with financial controls.
• Manage payroll‑and benefits‑related reconciliations and support monthly and quarterly close processes.
• Serve as the internal subject matter expert for payroll compliance, benefit deductions, and year‑end filings.
• Design and implement internal controls for payroll and benefits operations.
• Build scalable, automated processes that enhance accuracy, efficiency, and audit preparedness.
• Document workflows and maintain clear procedures supporting payroll and total rewards audits.
• Collaborate with Finance, People, and Legal to streamline reporting and compliance across systems.

Skills

Payroll compliance

US payroll tax regs

Internal controls

HRIS experience

Equity payroll experience

ERP integrations

Attention to detail

Confidential data handling

Cross-functional collaboration

Tools

Rippling

Deel

Carta

NetSuite

Fidelity

Empower

Job description

Phantom Technologies, Inc. is seeking a Senior Payroll Analyst to own end-to-end payroll and benefits operations across the company.

You will ensure accuracy, compliance, and audit readiness while partnering with Finance, People, and Legal to align rewards data and reporting. The role requires 6–8+ years of experience, deep US payroll tax knowledge, and hands-on use of Rippling, Deel, Carta, NetSuite, and 401(k) providers.