Senior Payroll Analyst (On-Site)

MemorialCare; Colonia Juarez (CA); On-site; USD 54,000 - 78,000; Full time

Benefits offered by this job

Signing bonus

On-site

Job summary

The Senior Payroll Analyst at MemorialCare's Payroll Service Center in Fountain Valley coordinates end-to-end payroll processing for multiple tax entities, two union groups, and physicians every two weeks. This on-site, full-time role handles timekeeping edits, deductions, tax filings, and year-end tasks, with a $5,000 signing bonus for external hires.

You will guide payroll staff, ensure regulatory compliance, and collaborate with HR and Finance to meet deadlines and ensure payroll accuracy.

Qualifications

• Minimum of 5 years' experience in computerized large payroll department (healthcare preferred).
• Knowledge of California and Federal Wage Orders and Garnishments.
• 10-key by touch; 40-45 WPM.
• PC proficient.

Responsibilities

• Process termination manual checks per California law and coordinate with HR for final hours.
• Provide prompt customer service via payroll call center and respond to requests timely.
• Identify and resolve payroll problems; analyze information; work in team problem-solving.
• Maintain privacy and confidentiality of payroll data.
• Proficient with multiple systems; PeopleSoft and API Time & Attendance.
• Reconcile YTD Federal and State tax information and remit taxes bi-weekly.
• Prepare and file forms (940, 941, Schedule B, DE9) quarterly or year-end.
• 6 Reconcile and report 401k, MRP contributions and loans; upload to vendors.

Skills

End-to-end payroll processing

Healthcare payroll experience

California wage orders

Garnishments handling

Federal & State regulations knowledge

Education

Bachelor's degree in Finance, Accounting, Business or related field

CPP Preferred

Tools

PeopleSoft

Microsoft Excel

API Time and Attendance

Job description

Title: Senior Payroll Analyst

Location: Fountain Valley / On-Site

Department: Payroll

Status: Full Time

Shift: Day (8hr); Mon-Fri, 7:30am-4:00pm

Pay Range*: $39.12/hr. - $56.75/hr

$5,000 signing bonus available to external hires new to MHS employment, contingent upon satisfaction of employment requirements.

MemorialCare is a nonprofit integrated health system that includes four leading hospitals, award-winning medical groups – consisting of over 200 sites of care, and more than 2,000 physicians throughout Orange and Los Angeles Counties. We are committed to increasing access to patient-centric, affordable, and high-quality healthcare; your personal contributions are integral to MemorialCare's recognition as a market leader and innovator in value-based and other care models.

Across our family of medical centers, we support each one of our bright, talented employees in reaching the highest levels of professional development, contribution, collaboration, and accountability. Whatever your role and whatever expertise you bring, we are dedicated to helping you achieve your full potential in an environment of respect, innovation, and teamwork.

Position Summary

The Senior Payroll Analyst at the Payroll Service Center possesses a solid background in payroll processing activities. This individual performs the payroll processing function; including but not limited to, entry and maintenance of time keeping edits, adjustments, voluntary deductions, involuntary deductions, review/analysis of applicable payroll reports, handling and filing 940, 941, schedule B, DE9, amended tax returns on a quarterly/ and or yearly basis.

Additionally, the Senior Payroll Analyst assists the Payroll Manager in providing guidance to Payroll staff and performs some of the more complex payroll functions. This position, in general, is responsible for daily payroll processing functions and is a key contact for facility personnel (based on assigned facilities) and is a resource to Payroll staff.

The Senior Payroll Analyst performs and supervises all activities necessary to processing 9 separate tax companies for over 12,000 employees, two union groups, and the Physicians group every two weeks ensuring that established deadlines are met through coordinating the flow of work by payroll staff employees.

Essential Functions and Responsibilities of the Job

• Processes termination manual check processing per California law, which requires terming employee (90% of terms give notice) to receive final check on last day worked. On-time communication with eight Human Resource departments and employees manager for final hours worked on last day.
• Provides prompt and excellent customer service by answering in-coming phone calls from the payroll call center. Follows up to all requests (voice mail, email) in compliance with department procedures to ensure employee problems are handled appropriately and timely, as are other requests for information from departments and third-party sources. Fosters strong customer service relationships and provides premium customer service skills.
• Problem solving; Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; works well in group problem solving situations; uses reason even when dealing with emotional topics.
• Ability to maintain the privacy and confidentiality of the data and information they are accessing.
• Strong written and verbal communication skills, with the ability to work effectively with employees at all levels of the organization.
• Proficient with navigating multiple systems with experience in PeopleSoft and/or API Time and Attendance preferred.
• Proficient Excel skills required, with a working knowledge of other Microsoft applications.
• Reconcile YTD Federal and State Tax Information on a bi-weekly basis.
• Reconcile and remit bi-weekly State and Federal taxes.
• Reconcile and remit quarterly State and Federal taxes.
• File State and Federal forms 940, 941, Schedule B, DE9, Amended tax returns, etc. on a quarterly and/or year-end basis.
• Handle 990 Requests for calendar year, fiscal year and date ranged requests.
• MRP (MemorialCare Retirement Plan) Audit & Reconciliations including monitoring Employee and Employer contribution limits for high wage earners.
• 401K Analysis and Reconciliation of Delinquent Loans, Hardship Loans and Loans Paid Off
• Reconcile/balance 401k, 401k Loans, 403b, 457 and MRP Employee Contributions and submit ACH’s for these vendors.
• Reconcile/balance and upload Employee Contribution files for 401k, 403b, 457 and MRP contributions to respective vendor websites
• Reconcile and Report Mistake of Facts, Over Contributions and Excess Distributions for 401k, 403b, 457 and MRP.
• Audit 403b spreadsheet provided by IT for any overcontributions, more than 1 TSA, goal amounts, etc.
• Analyze Social Security file from the BSO Website and reconcile prior to pay period ending.
• Reconcile and transmit Daily & Bi-Weekly PosPay, Direct Deposits, and Prenotes to Farmers & Merchants bank.
• Processing, handling, and reconcile all garnishments. Remit CA Child Support to CA State Disbursement Unit. All non-child support files need to be generated and balanced, and the files need to be sent to AP to pay.
• Handle PTO Audits and Reconciliation.
• Multi Worksite Reporting to Bureau of Labor Statistics each quarter.
• PWC Audits and PG1 audit requests from LSL.
• Processing of deceased employee’s final wages to beneficiaries with proper taxation.
• Out of State tax setup and possibly file out of State tax returns.
• Run and reconcile GL Interfaces for all facilities bi-weekly.
• Handling Year End Tasks such as:

1. 1. Yearly Worker’s Comp Payroll Audit – provide total payroll figures for worker’s comp insurance renewal.
   2. Audit and balance W2’s at the end of the year for each company prior to mailing.
   3. Audit TSA limits for the new year that IS has set up and request any changes.
   4. Set up parameters in PeopleSoft for new year and work with IS for any changes i.e.: tax chart, W2 parameters, pay calendar table, PTO accruals, FUTA and SUI Rates for PG1 & SHP, company State Tax Table.
   5. Compute yearly Annual Lease Value of Company provided vehicles and impute value into employee’s earnings for proper taxation.
   6. Audit 401k and MRP year-end spreadsheet prior to year-end employer funding

*Placement in the pay range is based on multiple factors including, but not limited to, relevant years of experience and qualifications. In addition to base pay, there may be additional compensation available for this role, including but not limited to, shift differentials, extra shift incentives, and bonus opportunities. Health and wellness is our passion at MemorialCare—that includes taking good care of employees and their dependents. We offer high quality health insurance plan options, so you can select the best choice for your family. And there’s more... Check out our MemorialCare Benefits for more information about our Benefits and Rewards.

Minimum Requirements

Qualifications/Work Experience:

• Minimum of 5 years' experience in computerized large payroll department (greater than 3000 employees), healthcare industry preferred, with proven expertise in end to end payroll processing and knowledge of Federal and State regulations is required
• Knowledge of California and Federal Wage Orders and Garnishments
• 10-key by touch
• Ability to type 40-45 WPM
• PC proficient

Education/Licensure/Certification:

• Bachelor's degree in Finance, Accounting, Business or related field
• CPP Preferred