Senior Payroll Analyst & Administrator

Jobgether; United States; Remote; USD 77,000 - 86,000; Full time

Benefits offered by this job

Remote work

401(k) with employer match

Medical, dental, and vision insurance

Disability insurance

Life insurance

Paid parental leave

Vacation and sick leave

Wellness programs

Tuition reimbursement

Job summary

Jobgether, listed on behalf of a partner company, is seeking a Senior Payroll Analyst & Administrator based in the United States. This fully remote role oversees end-to-end payroll across the U.S.

and Canada, with bi-weekly payroll processing and compliance across multiple jurisdictions using cloud-based systems. You will review timekeeping, coordinate with tax authorities, generate detailed payroll reports, and work with HR partners to resolve discrepancies.

Qualifications

• At least 5 years of payroll administration experience covering both the United States and Canada.
• Experience processing payroll for 1,000+ employees.
• Proficiency with cloud-based payroll platforms.
• Strong data analysis and reporting skills.
• Excellent communication and collaboration with HR and authorities.

Responsibilities

• Process bi-weekly payrolls across 15 U.S. locations and 2 Canadian locations using Ceridian Dayforce.
• Review timekeeping records for accuracy at remote locations.
• Coordinate with tax authorities for wage garnishments and inquiries.
• Prepare payroll reports, reconciliations, and year-end outputs.
• Support payroll system configuration and process improvements.

Skills

Payroll administration

Multistate payroll

Canadian payroll

Data analysis

Attention to detail

Education

Associate's degree

Bachelor's degree preferred

Tools

Ceridian Dayforce

ADP

SAP

Workday

Excel

Job description

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Senior Payroll Analyst & Administrator based in the United States.

As a Senior Payroll Analyst & Administrator, you will oversee end-to-end payroll operations across multiple locations in the United States and Canada, ensuring accurate and timely bi-weekly payroll processing. You will manage payroll administration for a large, geographically distributed workforce, using cloud-based payroll systems to maintain data integrity and compliance. You will also play an important role in reviewing system configurations, validating payroll outputs, and recommending process improvements. Working closely with HR business partners, local authorities, and benefit administrators, you will resolve discrepancies and support essential payroll-related activities. Through detailed reporting, reconciliations, and financial analysis, you will provide valuable insights to support business operations and leadership decisions. This fully remote opportunity is ideal for an experienced payroll professional with strong analytical skills and expertise in multi-state and Canadian payroll administration.

Accountabilities

Responsibilities

In this role, you will manage payroll processing, maintain accurate employee compensation records, and ensure compliance across multiple jurisdictions. Your main responsibilities will include:

• Process accurate and timely bi-weekly payrolls for employees across 15 U.S. locations and 2 Canadian locations using Ceridian Dayforce.
• Review and validate employee timekeeping records and data downloaded from electronic timekeeping systems at remote locations to ensure completeness and accuracy.
• Coordinate with local and state tax authorities regarding wage garnishments, responding to inquiries and completing required documentation.
• Monitor and audit payroll transactions, including paid time off (PTO) payouts, disability payments, leave payments, incentive compensation, court orders, garnishments, and other deductions.
• Submit required payroll reporting for 401(k) and Flexible Spending Account (FSA) programs to the relevant administrators after payroll processing.
• Collaborate directly with Human Resources People Business Partners at different locations to investigate and reconcile payroll discrepancies.
• Generate customized payroll reports to support analysis of transactions and activities processed through the payroll system.
• Reconcile payroll reports against payroll data for each pay period and prepare quarterly and year-end payroll reconciliations.
• Support the review and analysis of payroll outputs by providing accurate data, reports, and supporting documentation.
• Investigate and resolve payroll-related payment concerns raised by employees, end users, and leadership.
• Contribute to payroll system configuration improvements through recommendations, testing, validations, and process reviews.
• Complete additional payroll-related projects and assignments as requested by management.

Requirements

The ideal candidate is a detail-oriented payroll specialist with extensive experience managing complex payroll operations across the United States and Canada. You should bring the following qualifications and technical capabilities:

• Associate's degree required or equivalent relevant professional experience; Bachelor's degree preferred.
• At least 5 years of payroll administration experience covering both the United States and Canada.
• Minimum of 3 years of experience processing payroll for both exempt and non-exempt employees.
• Previous experience managing payroll operations for organizations with more than 1,000 employees.
• Strong understanding of payroll administration, deductions, garnishments, tax requirements, and reconciliation processes.
• Proficiency in Microsoft Office, particularly Microsoft Excel, with strong data analysis and reporting capabilities.
• Hands-on experience with medium- to large-scale cloud-based payroll platforms, such as Ceridian Dayforce, ADP, SAP, or Workday.
• Ability to review payroll data, identify discrepancies, and implement appropriate resolutions.
• Strong analytical, organizational, and problem-solving skills, with exceptional attention to detail.
• Excellent communication and interpersonal skills to collaborate effectively with HR teams, employees, administrators, and external authorities.
• Professional proficiency in English.
• Ability to manage multiple priorities, meet strict payroll deadlines, and work independently in a remote environment.

Benefits

• Competitive annual salary ranging from $77,000 to $86,000, depending on experience, qualifications, geographic location, and internal equity.
• Potential short-term and long-term incentive compensation.
• 401(k) retirement savings plan with a 6% employer match, plus an additional automatic 3% employer contribution.
• Medical, dental, and vision insurance coverage starting on the first day of employment.
• Employer-paid short-term and long-term disability insurance.
• Employer-paid life insurance.
• Employee wellness programs, including an Employee Assistance Program (EAP).
• Paid parental leave.
• Fitness and weight-loss reimbursement programs.
• Tuition reimbursement and professional development opportunities.
• 11 paid company holidays.
• Paid vacation and sick leave.
• Fully remote working arrangement.
• Collaborative work environment focused on innovation, teamwork, career development, and work-life balance.

How Jobgether Works

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

Data Privacy Notice

By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.