Senior Payroll Analyst

Archer; San Jose (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

Archer, located in San Jose, California, is seeking a Senior Payroll Analyst to oversee payroll for exempt and non-exempt employees in a complex multi-state environment. The ideal candidate should possess 5+ years of payroll experience, strong organizational skills, and proficiency in systems like ADP WorkforceNow.

This role entails full-cycle processing of payroll for over 1,000 employees, managing compliance with regulations, and creating ad-hoc reports for various departments.

Qualifications

• 5+ years of experience in a Payroll function in a fast-paced environment.
• Experience managing multi-state payrolls for 1,000+ employees.
• Demonstrated organizational and interpersonal skills.

Responsibilities

• Prepare payroll for exempt and non-exempt employees across multiple states.
• Create month-end reconciliation reports for benefits and equity awards.
• Assist with payroll compliance and audits.

Skills

Confidentiality

Multi-tasking

MS Excel

ADP WorkforceNow

Problem solving

Data analysis

Education

BS/BA degree in Accounting or Finance

Tools

Google Sheets

Google Docs

Job description

Responsibilities

• The Senior Payroll Analyst will perform complex administrative and accounting duties necessary to prepare payroll for exempt and non‑exempt employees in a multi‑state environment and globally while ensuring compliance with company policy and procedure as well as federal, state and local payroll tax regulations
• All responsibilities need to be performed on time and with accuracy utilizing judgement and initiative under the stress of strict deadlines
• Full‑cycle processing of semi‑monthly US payroll for 1000+ employees working in over 38 states while incorporating payroll data from multiple internal departments and external benefit providers. This includes maintaining supporting documentation and authorization for all changes
• Responsible for creating reconciliation reports at month end, fiscal year end, and at the calendar year end for 401k, benefits, and Equity awards
• May be responsible for preparing and keying multiple journal entries, weekly, monthly and as necessary for payroll related items
• Assist with payroll compliance matters such as multi‑state/multi‑jurisdiction tax withholding, garnishments and key annual audits (e.g. 401 (k), workers compensations, external financial audit)
• Research and advise payroll staff concerning the accounting treatment of complex transactions
• Recognize opportunities and recommend scalable processes to enhance payroll operational efficiency while maintaining accuracy. This includes assisting the Payroll Manager with the design and implementation of internal control measures and periodic review of compliance with Sarbanes‑Oxley
• Provide standard and ad‑hoc payroll reports as needed by various internal departments such as Finance, Accounting, Legal, Equity and People Operations
• Reconcile and validate 401(k)/Roth contributions and resolve discrepancies
• Maintain good record‑keeping practices and payroll files
• Assist in implementing, writing and maintaining standard operating procedures
• Assist with or be responsible for other duties and ad‑hoc projects as assigned by the Payroll Manager

Qualifications

• Demonstrated ability to complete with discretion and confidentiality.
• 5+ Years of experience in a Payroll function preferably in a fast‑paced environment.
• Maintain a helpful and positive attitude during periods of high volume.
• Ability to manage multiple tasks and take ownership of work product. Proven ability to meet multiple deadlines in a fast‑growing environment with frequently changing priorities.
• BS/BA degree required, preferably in Accounting or Finance.
• A solutions‑oriented team player who enjoys a dynamic work environment.
• Experience with multi‑state Payrolls larger than 1,000 employees with both exempt and non‑exempt employees.
• Strong organizational skills and ability to meet tight deadlines.
• Must be proficient in the use of a spreadsheet (MS Excel and Google), word processing (MS Word and Google).
• Ability to work independently and as part of a team and take on new tasks with various levels of difficulty in a fast‑paced environment.
• Ability to communicate complex information in a clear and concise manner.
• Strong interpersonal skills.
• Demonstrated skill with business judgement and problem solving.
• Possess a tech‑savvy mindset and passion for end‑to‑end design and improvement.
• Strong system and data flow knowledge. Ability to learn and adapt to new process flows and software technologies.
• Detailed knowledge of payroll compliance and working knowledge of state/federal employment laws/regulations.
• Strong analytical skills, with a sharp focus on details.
• 5+ Years of experience processing payroll using ADP WorkforceNow.
• Ability to effectively work with all levels and cross‑functionally within the company.