Senior Payroll Advisor

Stream-Flo Industries; Houston (TX); On-site; USD 70,000 - 100,000; Full time

Job summary

Stream-Flo Industries is seeking an experienced Payroll Administrator to manage US payroll for a multi-state workforce. The role requires accuracy, compliance with federal, state, and local regulations, and collaboration with HR and external vendors.

The ideal candidate will have extensive US payroll experience, familiarity with UKG HRIS, and a strong eye for data integrity, ensuring timely processing and accurate year-end reporting.

Qualifications

• 5+ years of US payroll administration experience in large, multi-state organizations.
• Knowledge of US federal, state, and local payroll laws and taxes.
• Experience with UKG and HRIS/Payroll systems.
• Detail-oriented with high data accuracy.

Responsibilities

• Process bi-weekly/semi-monthly full cycle payroll for US employees.
• Ensure accurate and timely payroll across all US locations.
• Prepare remittances and lead year-end reporting (W-2s, W-2Cs).
• Maintain confidential employee records and data integrity.
• Respond to employee inquiries regarding payroll and benefits.
• Collaborate with HR and vendor partners on payroll-related matters.

Skills

US payroll knowledge

Multi-state payroll

HRIS/Payroll platforms (UKG)

Microsoft Excel

Data accuracy

Education

Certified Payroll Professional (CPP)

Tools

UKG

MS Office

Job description

Stream-Flo/Master Flo Valve is one of the largest privately held companies providing wellheads, gate valves, check valves, and surface safety systems for the worldwide oil and gas industry. Stream-Flo offers employees a competitive salary, profit sharing, and a comprehensive benefits program, as well as the opportunity to work in an entrepreneurial environment characterized by continued career growth and strong business results.

Key Position Functions Include

• Process bi-weekly/semi-monthly full cycle payroll activities for all US-based employees.
• Ensure US payroll practices are effective and efficient, delivering accurate and timely payroll processing across all US work locations.
• Prepare remittances related to payroll and benefits; lead year-end reporting (e.g., W-2s, W-2Cs).
• Input data and run processing activities on the regular US payroll cycle across all work locations.
• Meet payroll processing deadlines by ensuring that internal processes are effective and efficient.
• Ensure all payroll processing transactions are accurate and consistent with Company guidelines and federal, state, and local legislative requirements.
• Identify errors and provide solutions/recommendations as required.
• Liaise with third party payroll vendor(s) regarding payroll and reporting delivery, and assist with review of performance and services as required.
• Reconcile payroll accounts, and assist with month end activities.
• Ensure third-party transactions are accurate and legislatively compliant.
• Ensure time and attendance practices are reliable and effective.
• Respond to employee inquiries regarding payroll, benefits, and related matters in a timely and professional manner.
• Maintain confidential employee records in accordance with organizational policies and privacy standards.
• Maintain the data integrity in various payroll and benefit systems.
• Accountable for the accuracy and protection of all payroll-related data.
• Generate custom and system-based reports for internal and external stakeholders as required.
• Collaborate with HR colleagues and employees to address payroll, benefits, and 401(k) inquiries with professionalism and accuracy.
• Ensure accurate enrollment, maintenance, and termination of eligible employees in benefit systems, including processing changes as required.
• Support disability and leave management processes (e.g., FMLA, state leave laws), ensuring documentation is complete and aligned with current practices.
• Administer 401(k)/retirement savings plans, responding promptly to inquiries from employees.
• Continually review payroll systems for efficiency and accuracy and recommend system improvements.
• Serve as the payroll subject matter expert on US multi-state compliance, partnering with the Corporate Payroll Manager on alignment with the Canadian payroll team.
• Maintain a service-oriented approach to working with management, colleagues and when responding to employee inquiries and concerns.

Preferred Candidates Will Possess a Combination Of The Following

• Minimum 5 years of direct experience in US payroll administration with large, multi-state organizations.
• Related education, including Certified Payroll Professional (CPP) designation (Payroll Org/American Payroll Association) considered an asset.
• Strong knowledge of US federal, state, and local payroll legislation and tax regulations.
• Knowledge of Canadian payroll legislation and tax regulations is an asset.
• Demonstrated experience in full-cycle payroll and benefit administration.
• Proven experience with HRIS/Payroll platforms, ideally using UKG.
• Proficient in Microsoft Outlook, Excel, and Word.
• Perform effectively under pressure and meet tight deadlines.
• Good judgment and decision-making skills.
• Ability to work both independently and collaboratively in a team environment.
• Strong problem-solving skills with a proactive and solution-oriented mindset.
• Excellent interpersonal skills and the ability to handle confidential information with discretion and diplomacy.
• Strong verbal and written communication skills.
• Very detail-oriented with extremely high attention to detail.

We thank all applicants for their interest; however, only those candidates identified for further consideration will be contacted.