Senior Patient Coordinator

Dispensed Global; United States; Remote; USD 45,000 - 65,000; Full time

Benefits offered by this job

Work from anywhere

Supportive work environment

Career development opportunities

Transform lives through alternative 1

Job summary

Dispensed Global is seeking a Senior Patient Coordinator to support the clinical operations team, ensuring a smooth patient experience from initial enquiry to post-consultation follow-up.

You will coordinate patient journeys, manage clinic operations, and maintain compliant documentation while upholding confidentiality and SOPs, delivering empathetic and proactive support in a remote United States setting.

Qualifications

• 2+ years in patient coordination or healthcare administration.
• Strong organizational skills and ability to manage multiple priorities in a fast-paced environment.
• Excellent communication skills with an empathetic approach to patient interactions.
• High attention to detail with patient information and documentation.
• Experience with SOPs and regulatory requirements.
• Experience in telehealth/digital healthcare is advantageous.

Responsibilities

• Coordinate the patient journey from enquiry through to follow-up.
• Manage clinic operations and admin workflows to support daily activity.
• Coordinate clinician schedules and appointments to optimize capacity.
• Maintain accurate patient records in line with GDPR and regulations.
• Uphold SOPs, confidentiality, and information security standards.
• Resolve patient issues and escalate where needed.
• Support MDT meetings and document actions and follow-ups.
• Monitor clinic supplies and coordinate orders.
• Support training and continuous improvement initiatives.
• Identify and implement process improvements across the clinic.

Skills

Patient coordination

Organization

Communication

Attention to detail

Regulatory compliance

Telehealth experience

Job description

About the Role

We’re looking for a Senior Patient Coordinator to join our growing clinical operations team and play a key role in delivering a smooth, efficient and supportive patient experience.

You’ll be responsible for coordinating the patient journey from initial enquiry through to post-consultation follow-up, while also helping keep the day-to-day running of the clinic organised and compliant.

This is a hands‑on role for someone who is confident managing competing priorities, comfortable working within clinical processes and SOPs, and genuinely cares about creating a great patient experience.

What You’ll Own

• Coordinate the patient journey: Support new and returning patients throughout their journey, from initial enquiry and appointment booking through to consultations and follow-up.
• Manage clinic operations: Handle patient enquiries, oversee administrative workflows and support the smooth running of daily clinic operations.
• Coordinate appointments: Manage clinician schedules, coordinate appointments and help optimise clinic capacity and availability.
• Maintain accurate documentation: Process and maintain patient records and documentation accurately, in line with GDPR and relevant regulatory requirements.
• Support compliance: Follow and uphold clinic SOPs, policies and confidentiality requirements, ensuring patient information is handled appropriately at all times.
• Resolve patient issues: Act as a key point of contact for patient concerns, resolving issues where possible and escalating appropriately when required.
• Support MDT working: Attend multidisciplinary team (MDT) meetings, document agreed actions and ensure follow-ups are completed.
• Oversee clinic supplies: Monitor stock levels, coordinate orders and track clinic supplies to ensure the team has what it needs to operate effectively.
• Support training and development: Keep your mandatory training and compliance requirements up to date and contribute to a culture of continuous improvement.
• Improve processes: Identify opportunities to improve patient and operational workflows and help implement practical solutions across the clinic.

What You’ll Need

• 2+ years’ experience in a patient coordination, healthcare administration, clinic operations or similar role.
• Strong organisational skills and the ability to manage multiple priorities in a fast-paced environment.
• Excellent communication skills, with a confident and empathetic approach to patient interactions.
• High attention to detail, particularly when handling patient information and documentation.
• Experience working with SOPs, regulatory requirements and confidential information.
• Comfortable coordinating with multiple stakeholders, including clinicians and operational teams.
• A proactive, solutions-focused approach to resolving issues and improving processes.
• Comfortable working independently while also being a collaborative team player.
• Experience working in a telehealth or digital healthcare environment would be advantageous.

What We Offer

• Work from anywhere.
• A supportive and positive work environment.
• Opportunities to grow and develop your career.
• Opportunity to transform lives through alternative medicine.