Senior Paralegal/Executive Admin

UWM; Pontiac (MI); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Paid Time Off after 30 days

401k with employer match

Medical, dental, vision coverage

Gourmet cafeteria and Wellness perks

Fitness center access and classes

Job summary

UWM in Pontiac is seeking an executive administrative and senior paralegal support role within the Legal department. You will help with calendar management, governance materials, legal document review, and coordination with leadership to move matters forward, while handling confidential information with discretion.

The role requires strong judgment, quick prioritization, and meticulous attention to detail, with onsite attendance at our Pontiac office and collaboration across internal teams and

Qualifications

• Bachelor’s degree, Paralegal certificate, or equivalent relevant Legal, Compliance, corporate governance, or executive support experience.
• At least 1 year of experience in a law firm, legal department, governance support, executive support, or similar legal-support environment.
• Experience performing legal research and summarizing legal, regulatory, governance, or compliance information.
• Knowledge of litigation, subpoenas, discovery, contracts, and legal documents.
• Strong writing, editing, proofreading, communication, and document-preparation skills.
• Excellent organization, multitasking, prioritization, and follow-through.
• On-site attendance required in Pontiac.

Responsibilities

• Provide direct administrative and coordination support to executive leadership, including calendar management, meeting coordination, and prioritization.
• Prepare for monthly and leadership meetings, governance discussions, conferences, and department events.
• Complete expense reports, coordinate mailings, run errands, and support general Legal operations.
• Liaise between executives, boards, committees, internal departments, vendors, and outside counsel.
• Answer and respond to important inbound calls and requests with urgency and discretion.
• Review, edit, organize, and respond to legal documents and correspondence.
• Coordinate signatures, approvals, and governance follow-up items through completion.

Skills

Strong writing and editing

Discretion and judgment

Communication skills

Organizational skills

Attention to detail

Project coordination

Education

Bachelor's degree

Paralegal certificate

Equivalent relevant Legal/Compliance/ Governance experience

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, SharePoint, Forms)

Job description

THE GIG

This role combines executive administrative support, senior paralegal support, and corporate governance coordination within the Legal department. The person in this role supports the Legal team as well as all levels of leadership while also assisting with legal document review, subpoenas and discovery, legal research, contracts, regulatory filings, governance-related materials, sensitive documentation, leadership communications, and cross-functional follow-through. The role requires strong judgment, discretion, urgency, attention to detail, and the ability to keep Legal, leadership, and governance workstreams organized and moving forward.

This role requires 100% onsite attendance in our Pontiac office.

WHAT YOU WILL BE DOING

Executive, Leadership, and Administrative Support

• Provide direct administrative and coordination support to executive leadership, including calendar management, meeting coordination, follow-up tracking, and day-to-day prioritization.
• Prepare for monthly meetings, leadership meetings, governance-related discussions, conferences, leadership lunches, team activities, contests, outings, and other department events as needed.
• Complete expense reports, coordinate direct mailings, run errands when necessary, and support general Legal department operations.
• Serve as a liaison between executives, team members, internal departments, Board of Directors and supporting business committees, business partners, external guests, vendors, and outside counsel to keep work moving forward clearly and efficiently.
• Answer, route, and respond to important inbound calls, requests, communications, and follow-up items with urgency, professionalism, and discretion.

Corporate Governance, Leadership Materials, and Documentation

• Support corporate governance activities by organizing, preparing, routing, tracking, and maintaining governance-related documents, communications, approvals, signatures, acknowledgments, and leadership materials.
• Assist with board, leadership, legal and compliance-related materials, including organizing content, preparing summaries, coordinating updates, and ensuring materials are clear, complete, and ready for executive review.
• Coordinate signatures, acknowledgments, approvals, policy acknowledgment processes, and other governance or compliance follow-up items through completion, including DocuSign or similar processes when needed.
• Maintain and organize documentation and records across Outlook, Teams, SharePoint, UDrive, and other internal platforms to support efficient access, consistency, and follow-through.
• Support the flow of sensitive or confidential information with discretion, accuracy, and strong follow-through while helping maintain consistency across governance records, communications, and reference materials.
• Create executive-ready reports, summaries, checklists, surveys, forms, and tracking documents that support leadership visibility, decision-making, and team operations.

Legal, Paralegal, and Matter Support

• Review, edit, organize, and respond to legal documents, including pleadings, EEOC or similar claims, contracts, judgments, leases, trust agreements, assignments, title commitments, and other legal or business documents.
• Review, monitor, track, and help coordinate responses to subpoenas, discovery requests, complaints, and other legal correspondence.
• Conduct legal research and analyze statutes, regulations, judicial decisions, legal articles, and other relevant informational sources.
• Support Operations, Closing, and Post Closing when legal or contractual interpretation is needed, including matters involving trusts, divorce decrees, leases, stock compensation, title commitments, and guideline issues with legal nuances.
• Prepare written correspondence with outside counsel, third parties, internal teams, and business partners, including responses to complaints and requests for information.
• Assist with issues related to MERS, servicing, marketing reviews, settlement agent oversight, title claims, licensing matters, regulatory filings, and other title-related or compliance-related support needs.
• Perform other legal functions for the team as needed.

WHAT WE NEED FROM YOU

Must Have

• Bachelor’s degree, Paralegal certificate, or equivalent relevant Legal, Compliance, corporate governance, or executive support experience.
• At least 1 year of experience in a law firm, legal department, governance support, executive support, or similar legal-support environment creating, organizing, reviewing, or editing legal documents and leadership materials.
• Experience performing legal research and the ability to understand, organize, and summarize legal, regulatory, governance, or compliance information.
• Knowledge of litigation, subpoenas, discovery, contracts, and standard elements of legal documents or agreements.
• Strong writing, editing, proofreading, communication, and document-preparation skills; experience with minutes or governance materials is a plus.
• Excellent organization, multitasking, prioritization, follow-through, and ability to shift quickly as business needs change.
• High sense of urgency, strong client-service mindset, and ability to support internal and external stakeholders professionally.
• Ability to handle sensitive and confidential information with the utmost discretion and sound judgment.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, Teams, SharePoint, Forms, and document management tools.
• Commitment to continuous business improvement, process efficiency, accuracy, and proactive team support.
• On-site attendance required, including the ability to run errands out of the office when needed.

Nice to Have

• Corporate governance, board materials, policy acknowledgment, DocuSign, legal operations, or executive leadership support experience.
• Title, employment law, licensing, regulatory filing, MERS, servicing, settlement agent oversight, or mortgage-related legal experience.
• Experience coordinating across Legal, Compliance, HR, executive leadership, business partners, and administrative teams.

THE PLACE & THE PERKS

Ready to join thousands of talented team members who are making the dream of home ownership possible for more Americans? It’s all happening on UWM’s campus, where our award-winning workplace packs plenty of perks and amenities that keep the atmosphere buzzing with energy and excitement.

It’s no wonder that out of our six pillars, People Are Our Greatest Asset is number one. It’s at the very heart of how we treat each other, our clients and our community. Whether it’s providing elite client service or continuously striving to improve, our pillars provide a pathway to a more successful personal and professional life.

From the team member that holds a door open to the one that helps guide your career, you’ll feel the encouragement and support on day one. No matter your race, creed, gender, age, sexual orientation and ethnicity, you’ll be welcomed here. Accepted here. And empowered to Be You Here.

More reasons you’ll love working here include:

• Paid Time Off (PTO) after just 30 days
• Additional parental and maternity leave benefits after 12 months
• Adoption reimbursement program
• Paid volunteer hours
• Paid training and career development
• Medical, dental, vision and life insurance
• 401k with employer match
• Mortgage discount and area business discounts
• Free membership to our large, state-of-the-art fitness center, including exercise classes such as yoga and Zumba, various sports leagues and a full-size basketball court
• Wellness area, including an in-house primary-care physician’s office, full-time massage therapist and hair salon
• Gourmet cafeteria featuring homemade breakfast and lunch
• Convenience store featuring healthy grab-and-go snacks
• In-house Starbucks and Dunkin
• Indoor/outdoor café with Wi-Fi

DISCLAIMER

All the above duties and responsibilities are essential job functions subject to reasonable accommodation and change. All job requirements listed indicate the minimum level of knowledge, skills and/or ability deemed necessary to perform the job proficiently. Team members may be required to perform other or different job-related duties as requested by their team lead, subject to reasonable accommodation. This document does not create an employment contract, implied or otherwise. Employment with UWM is "at-will." UWM is an Equal Opportunity Employer. By selecting “Apply for this job online” you provide consent to UWM to record phone call conversations between you and UWM to be used for quality control purposes.