Senior Paralegal

Genesee & Wyoming Main; Jacksonville (FL); On-site; USD 85,000 - 120,000; Full time

Job summary

Genesee & Wyoming Inc. seeks an experienced Paralegal to join its in-house legal team in Jacksonville, FL.

The role offers broad responsibilities across corporate matters, litigation support, and transactional tasks, with a focus on contract management and document drafting. The ideal candidate has 8+ years of paralegal experience, strong organizational skills, and the ability to work independently in a fast-paced environment.

Qualifications

• Proven corporate paralegal experience in-house or at a major firm.
• Bachelor’s degree required; strong drafting and organizational skills.
• Ability to manage complex regulatory and business matters with discretion.
• Independent, proactive, and able to multi-task in a fast-paced environment.

Responsibilities

• Assist attorneys with corporate documents and litigation matters.
• Support contract management, signature pages, and resolutions.
• Maintain litigation files, databases, and tracking systems.
• Conduct research, due diligence, and summarize findings.
• Prepare preservation notices and manage e-discovery activities.
• Coordinate subpoenas, board materials, and subsidiary records.
• Review invoices for compliance with billing guidelines.
• Draft templates and assist with formation documents for entities.

Skills

Corporate paralegal experience

Contract management

Litigation support

Doc review and drafting

Research and diligence

Records maintenance

Subpoena coordination

MS Office proficiency

AI and database tools

Education

Bachelor’s degree

Tools

MS Office

AI tools

Database tools

Job description

SUMMARY

Privately-held transportation company in Jacksonville, FL is seeking a motivated Paralegal to join the in-house legal team in Jacksonville, FL. Ideal candidate will have 8+ years of experience and be a self starter, willing to take on varied tasks, including general corporate legal, litigation and transactional support to attorneys in the legal department and assists with document review, drafting, execution, integration and monitoring of contracts, subpoenas, litigation holds, board matters, litigation, bill review, and special projects.

RESPONSIBILITIES

• Assist attorneys in preparing integral corporate documents/materials, including direct assistance and experience with litigation matters
• Assist with corporate matters, including contract management, signature pages and resolutions
• Maintain and coordinate tracking and organizational materials, litigation files and databases
• Assist in coordination and conducting of research and diligence efforts, and where applicable, and summarizing key findings
• Prepare, distribute and manage preservation notices for threatened and pending claims and litigation
• Perform e-discovery collections, searches and first round reviews
• Assist with board matters and materials, including consents
• Coordinate subpoena responses
• Review legal invoices for compliance against billing guidelines
• Assist in contract management, including database management and initial drafts of template/standard form agreements and revising to reflect comments
• Work with lawyers to prepare all documents required to form corporations, partnerships and limited liability companies, if required
• Interact with outside counsel
• Maintain database of subsidiaries and draft minutes and resolutions, as needed
• Coordinate registrations and withdrawals of subsidiaries with registered agent
• Assist with acquisitions, including inputting data in the database used by the global integration team, coordinating information gathering across various cross-functional teams and managing project action items
• Comprehension and organization of a wide variety of complex materials, ability to identify the relevant material, and to draft high quality communications, education, and other materials for use internally and externally with colleagues and counterparties

REQUIRED SKILLS AND/OR EXPERIENCE

• Ability to comprehend and support work on complex regulatory and business problems
• Motivated self-starter with ability to work independently and excel at multi-tasking in a fast paced environment.
• Strong project management skills
• Maintain confidentiality and exercise a high standard of judgment and discretion
• Superior time management, planning, and organizational skills
• Strong judgment, analytic capabilities and written and oral communication skills.
• Must have the ability to analyze what is needed, find the information requested and respond promptly while also paying attention to detail
• Exceptional interpersonal skills with proven experience in relationship building and partnering
• Proficient in performing research
• Proficient in MS Office products, AI and database tools

REQUIRED EDUCATION AND/OR CREDENTIALS

• Proven experience as corporate paralegal with a major law firm or company; large firm and in-house experience a plus
• Bachelor’s degree

This position is employed by the specific entity set forth in the job posting.

Genesee & Wyoming Inc. and its subsidiary companies do not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or any other protected status under federal, state or local laws.