Senior Operations & Expense Analyst

Prospect Capital; New York (NY); On-site; USD 120,000 - 180,000; Full time

Job summary

Prospect Capital seeks a seasoned Financial Operations professional to oversee expense allocations and multi-entity accounting across affiliated entities. You will partner with Controllers and travel teams to ensure accurate fund allocations and policy compliance.

The role requires 7+ years in financial services, strong SAP Concur experience, and proficiency with Cognos, EmailXpenC, and AMEX @work. NYC office-based position with fast-paced environment.

Qualifications

• Bachelor’s degree required; 7+ years of experience within private equity, credit, hedge fund, asset management, or multi-entity financial services strongly preferred.
• Experience with SAP Concur Travel & Expense, Cognos, EmailXpenC, American Express @work and coding expenses.
• Experience with IntegriDATA Expense Allocation System a plus.
• Understanding of CRM systems for managing conferences and optimization.

Responsibilities

• Serve as subject matter expert on expense allocation across multiple funds, strategies, and affiliated entities.
• Apply fund documents, LP agreements, and internal allocation policies to ensure accurate expense treatment.
• Assist with accounts payable across multiple entities, including review and intercompany billing accuracy.
• Oversee SAP Concur Travel & Expense, including complex itineraries and group travel; ensure policy compliance.

Skills

Expense governance

Analytical mindset

Multi-entity accounting

CRM systems

Excel

Education

Bachelor’s degree

Tools

SAP Concur Travel & Expense

Cognos

EmailXpenC

American Express @work

IntegriDATA Expense Allocation System

Job description

Founded in 1988, Prospect Capital is an alternative asset management firm with $9.4B of assets under management, and pursues multiple strategies in the US, including direct lending, private equity, real estate private equity and structured credit. Prospect has permanent capital and utilizes a long-term, value-oriented approach that employs fundamental bottoms‑up research to identify investments that offer attractive risk and reward.

With offices in New York City, Connecticut, and Florida, the firm is comprised of 100+ experienced professionals who value entrepreneurship, intellectual rigor, hard work and continuous improvement.

Position Summary

Provide comprehensive operational, financial, and administrative support across multiple affiliated entities. This role oversees corporate travel and expense programs, CRM administration, intercompany billing, and accounts payable functions. The position requires strong analytical skills, attention to detail, and the ability to manage complex, multi‑entity processes in a fast‑paced environment. This individual will act as a senior review layer above existing expense operations staff and partner closely with Controllers to ensure accurate fund allocations and policy compliance.

Key Responsibilities

Expense Allocation Governance

• Serve as subject matter expert on expense allocation across multiple funds, strategies, and affiliated entities.
• Apply fund documents, LP agreements, and internal allocation policies to ensure accurate expense treatment.

Financial Operations & Accounting Support

• Assist with accounts payable functions across multiple entities, including review and comparing to travel and expense allocations. Support intercompany billing accuracy.
• Partner with vendors to resolve outstanding items, manage billing inquiries, and oversee subscription and membership tracking and renewals.
• Collaborate with teams to respond with reporting requests and financial inquiries from senior leadership, including the CEO and Corporate Controller.
• Work with finance team members to support departmental objectives and process improvements.
• Monitor third‑party data integrations to ensure accuracy and data quality.

Travel & Expense Administration

• Oversee and occasionally assist with all aspects of corporate travel through SAP Concur Travel, including complex domestic and international itineraries, conference coordination, booking group travel, maintaining traveler profiles, and last‑minute changes or cancellations.
• Ensure accurate multi‑entity expense allocations and compliance with company T&E policies.
• Oversee corporate credit card programs (including American Express) across multiple entities, including data feeds, reconciliations, troubleshooting, and system maintenance.
• Review, code, and reconcile companywide expenses in Concur; analyze expense data, resolve discrepancies, and obtain required documentation.
• Conduct monthly compliance reviews of employee expense reports and provide reporting to management.

Qualifications & Experience

• Bachelor’s degree required; 7+ years of experience within private equity, credit, hedge fund, asset management, or multi‑entity financial services environment strongly preferred.
• Experience with SAP Concur Travel & Expense, Cognos, EmailXpenC, American Express @work and coding expenses.
• Experience with IntegriDATA Expense Allocation System a plus.
• Understanding of CRM systems the capabilities for managing conferences and optimization.
• Master of prioritization, pivoting in tasks and accomplishing work in an organized and timely manner in a high pressure.
• Strong understanding of multi‑entity accounting, expense allocations, and billing structures.
• Solid knowledge of accounting principles, accounts payable, and expense reconciliation.
• Analytical mindset with the ability to interpret financial data and identify discrepancies.
• Proven ability to manage competing priorities in a high‑pressure environment.
• Proactive, self‑directed work ethic with strong problem‑solving skills.
• Intermediate to advanced proficiency in Microsoft Office (Excel required).
• Excellent organizational, written, and verbal communication skills.
• Professional, collaborative, and service‑oriented demeanor.